November/December 2005

Advisor Evaluations

Assessment is aimed at evaluating the programs and educational opportunities at Fort Hays State University to identify areas of excellence (strength) and areas for improvement (opportunities). The FHSU Academic Advising Evaluation is built on the ongoing efforts of the university to enhance student learning and experiences within the institution.

Each year since 2000, assessment has been conducted related to academic advising. We want to provide our students with a learning experience that supports the achievement of excellence, assessment and continuous improvement. Our assessment activities evolved out of our efforts to provide a positive learning experience in relation to many factors. One of those factors is academic advising. Assessment allows us to demonstrate integrity and accountability that is necessary for continual improvement. All students have been provided with the opportunity to participate in the assessment of academic advising. Please encourage their participation on an individual level to help us identify if we are meeting the mission and goals of academic advising at Fort Hays State University.

Below is the list of items included in the FHSU Academic Advising Evaluation 2005-2006.

Please identify your level of agreement with the following statements:

	Does Not Apply	Strongly Agree	Agree	Neutral	Disagree	Strongly Disagree
I understand that advising is a shared responsibility between my advisor and myself.
I act on my advisors suggestions.
My advisor provides accurate information concerning course selection.
My advisor provides accurate information concerning graduation/licensure/endorsement requirements.
My advisor provides information regarding the add/drop process when needed.
My advisor discussed career opportunities in my field of study.
My advisor makes referrals to appropriate campus resources/services when needed.
I have discussed my educational goals with my advisor.
Adequate time is available to meet my advising needs.
I understand the process to change my major.
I understand the process to change my advisor.

Career Exploration

Not Sure What Career Exploration Is? Visit our Frequently Asked Questions web site. Students have lots of aspects of college that they need to start thinking about even as Freshman. Below is the sequencing that we like to talk to our students about so they stay on track for career exploration, a major and a career.

	FRESHMAN YEAR - "Awareness"
It is important to ask yourself the following questions: What are my interests? What are my skills and abilities? What are my work values? Let us help you select a major compatible with your interests, abilities, values, and personality. Take various computer-assisted inventories through the career counseling process. Register and upload a resume with Career Connections @ Career Services!
	SOPHOMORE YEAR - "Exploration"
Investigate career options within the major you have selected. Ask yourself the following questions: What are the employment trends for the career I am? What course preparation and work experience and employers looking for? What kinds of job will my major prepare for? Upload and Update your resume into Career Connections @ Career Services. Start searching for summer jobs and internships.
	JUNIOR YEAR - "Focus"
Narrow your career options. Apply for summer jobs or internships related to your major and the career you are considering. Update your resume on Career Connections!
	SENIOR YEAR- "Job Search"
Market yourself into the world of work: Utilize the services provided by Career Services including Career Services including Career Connections. Update your resume and letter of application. Interview with potential employers-on campus/off campus Make an appointment with CAREER SERVICES to help you with this process!

Changing Course Schedules

PROCEDURE FOR MAKING SCHEDULE CHANGES
ONCE STUDENT HAS FINALIZED ENROLLMENT

Sign onto CICS. Type 02 to enter the Student Information System.

NOTICE: IF A STUDENT IS PLANNING TO ADD AND DROP, YOU MUST ADD FIRST

TO ADD A COURSE TO EXISTING SCHEDULE

ENTER FUNCTION, SSN, YR, SEM.
Function = 24
SSN = Student Social Security Number
YR = Year (use all four positions, Ex: 2006)
SEM = Semester (F=fall, S=spring, U=summer)
After entering SEM press Enter or Return key to call up page.
Be sure you have the correct year and semester entered.

This is an example
TO ADD A COURSE, ENTER DEPT,CRS,SECT-> _____ ____ ___
DEPT = BIOL
CRS = 100 (course number)
SECT = A Section (some courses will not have a section number)

After entering press Enter, the following messages may appear for attempted course adds.

COURSE FULL - ADD UNSUCCESSFUL
FIRE MARSHALL CAPACITY EXCEEDED- ADD UNSUCCESSFUL
THIS STUDENT HAS NOT ENROLLED FOR THIS SEMESTER, USE REGISTRATION FUNCTION
THIS COURSE CANNOT BE FOUND ON THE SEMESTER SCHEDULE DATA BASE
THIS COURSE IS NOT ACTIVE ON THE SEMESTER SCHEDULE DATA BASE, STATUS = CANCELLED
THIS STUDENT CAN'T TAKE A GRADUATE CREDIT COURSE

Have student contact Kerry Schuckman (4542) for the following messages:

TEACHER ED ADM REQUIRED
The student hasn't been admitted to the teacher education program.

DIRECTED TEACHER ADM REQUIRED
The student hasn't been admitted to directed teaching.

Have student contact Dr. Steve Williams (5865)

MBA COURSE, CAN ONLY BE ADDED BY MBA ADVISOR
Certain courses are designated as an MBA program course, and only
designated advisors can enroll students in them.

MBA ADVISOR, CAN ONLY ADD MBA COURSES
The advisors that are designated as an MBA advisor can only enroll
students(outside of their own advisees) in the courses designated as
an MBA program course.

Have student contact Dr. Jim Murphy (4544)

THIS COURSE CAN ONLY BE ADDED FOR 'GR' CLASSIFICATION
This works similar to the MBA program, certain courses(in EAC)
are designated that only students classified 'GR' can enroll in them,
and only designated advisors can enroll students in those classes.

YOU CAN ONLY ADD COURSES IN EDUCATION 'GR' PROGRAM
The advisor is one of the designated advisors for the EAC 'GR' program,
they can only enroll students(outside of their own advisees) in the courses
designated in the program.

Have student contact Nursing Department (4498)

THIS COURSE IS NOT ALLOWED, CONTACT THE NURSING DEPARTMENT
The Nursing department has some special requirements(you have to be in
a specific status in a nursing program) to take many of the nursing courses.

Have student contact the Office of Student Affairs (4276) or Jackie Maxwell (4223)

INTERNATIONAL STUDENT, MUST HAVE TOEFL
The TOEFL scores are not on the student system test scores screen.

INTERNATIONAL STUDENT, CAN ONLY ENROLL IN COUN 103
This international student has 'A' in TOEFL, they can only enroll in COUN 103.

INTERNATIONAL STUDENT, CAN ONLY ENROLL IN 3 CREDIT HOURS
This international student has 'D' in TOEFL, they can only enroll in 3 hours.

INTERNATIONAL STUDENT, CAN ONLY ENROLL IN 6 CREDIT HOURS
This international student has 'E' in TOEFL, they can only enroll in 6 hours.

INTERNATIONAL STUDENT, CAN ONLY ENROLL IN 9 CREDIT HOURS
This international student has 'F' in TOEFL, they can only enroll in 9 hours.

INTERNATIONAL STUDENT, CAN ONLY ENROLL IN 12 CREDIT HOURS
This international student has 'G' in TOEFL, they can only enroll in 12 hours.

INTERNATIONAL STUDENT, CAN ONLY ENROLL IN 15 CREDIT HOURS
This international student has 'H' in TOEFL, they can only enroll in 15 hours.

If no message appears continue with the add process.

If this course is a repeat, audit for transcript record or pass/no credit, you will need to enter the appropriate abbreviation at (Examples provided):

If the course is a repeat enter
COURSE TYPE: REP

If the course is audit for transcript record enter
COURSE TYPE: AUD

If the course is for pass/no credit
COURSE TYPE: PNC
press Enter again

To view schedule addition press F1. Repeat same procedure to add additional course(s)

To print schedule for advisor copy and student copy, press home and replace Function 24 with 20.

Place a Y (for yes) next to
ENROLLED ONLY Y

Select ENTER and the schedule will appear.

SEND STUDENT TO STUDENT FISCAL SERVICES SHERIDAN 110-G OR TRANSFER THEM TO EXT. 4461 or 5892 FOR ADJUSTED TUITION COST.

TO DROP A COURSE FROM EXISTING SCHEDULE

ENTER FUNCTION, SSN, YR, SEM.
Function = 25
SSN = Student Social Security Number
YR = Year (use all four positions, Ex: 2006)
SEM = Semester (F=fall, S=spring, U=summer)
-After entering SEM press Enter or Return key to call up page.

The following is an example to drop BIOL 100 A
TO DR/WD - ENTER DEPT,CRS,SEC,OCCUR-> _____ ____ ___ 1
DEPT = BIOL
CRS = 100 (course number)
SECT = A Section (some courses will not have a section number)
1 = This will appear, IGNORE IT

After entering press Enter, the following messages may appear for attempted course drops:

THIS STUDENT IS NOT ENROLLED IN THE COURSE SELECTED

Have student contact Financial Aid Office (4408)

FINANCIAL AID IS PACKAGED FOR FULL COURSE LOAD, DROP NOT ALLOWED
The student has been packaged for financial aid for full-time, and they are attempting
to drop below full-time (12 hrs undergrad, 9 hrs graduate).

FINANCIAL AID IS PACKAGED FOR 3/4 TIME COURSE LOAD, DROP NOT ALLOWED
The student has been packaged for financial aid for 3/4 time, and they are attempting
to drop below 3/4 time (9 hrs).

FINANCIAL AID IS PACKAGED FOR 1/2 TIME COURSE LOAD, DROP NOT ALLOWED
The student has been packaged for financial aid for half-time, and they are attempting
to drop below half-time (6 hrs undergrad, 5 hrs graduate).

THIS STUDENT HAS A FINANCIAL AID PACKAGE, DROP NOT ALLOWED
The student has been packaged for financial aid for less than half-time, and they are attempting to drop all hours.

Have student contact Carolyn Bird (4372)

STUDENT CAN'T DROP BELOW 12 HRS FOR ATHLETIC ELIGIBILITY, DROP NOT ALLOWED
The student is designated as an athlete, and they are attempting to drop below 12 hours.

Have student contact the Office of Student Affairs (4276) or Jackie Maxwell (4223)

INTERNATIONAL STUDENT, MUST BE ENROLLED IN 9 CREDIT HOURS
This international graduate student has 'B' in TOEFL, they must be enrolled full-time.

INTERNATIONAL STUDENT, MUST BE ENROLLED IN 12 CREDIT HOURS
This international undergraduate student has 'B' in TOEFL, they must be enrolled full-time.

INTERNATIONAL STUDENT, MUST TAKE ENG 100 AND BE ENROLLED FULL TIME
This international student has 'C' in TOEFL, they must be enrolled in ENG 100 and be full-time.

Have student contact Dr. Steve Williams (5865)

MBA COURSE, CAN ONLY BE DROPPED BY MBA ADVISOR
(See explanation for course adds)

MBA ADVISOR, CAN ONLY DROP MBA COURSES
(See explanation for course adds)

Have student contact Dr. James Murphy (4544)

THIS COURSE CAN ONLY BE DROPPED FOR 'GR' CLASSIFICATION
(See explanation for course adds)

YOU CAN ONLY DROP COURSES IN EDUCATION 'GR' PROGRAM
(See explanation for course adds)

If no message appears continue with the drop process SEND STUDENT TO STUDENT FISCAL SERVICES SHERIDAN 110-G FOR ADJUSTED TUITION COST.

Press Enter again.
To view schedule addition press F1.
Repeat same procedure to drop additional course(s)

To print schedule for advisor copy and student copy, press home and replace Function 25 with 20

Place a Y (for yes) next to
ENROLLED ONLY Y

Select ENTER and the schedule will appear.

SEND STUDENT TO STUDENT FISCAL SERVICES SHERIDAN 110-G FOR ADJUSTED TUITION COST.

Finalizing Enrollment for the Spring 2006 Semester

Spring 2006 Enrollment Deadline is January 5, 2006
Classes will be dropped if enrollment is not finalized by the deadline

Student Fiscal Services will close for the holiday break Saturday,
December 24, 2005 and reopen Tuesday, January 3, 2006.

Students needing proof of payment in calendar year 2005 for tax purposes must have payment to Student Fiscal Services by December 22, 2005 to allow processing time.

If you have additional questions, please contact Student Fiscal Services at 785-628-5251.