Advising Newsletter
October 2003

In this Issue . . .

Advising Evaluation

In the fall 2002, the FHSU Advising Evaluation went online. The Academic Advising Committee is currently working on a plan for informing faculty and students as well as evaluation for graduate students. If you would like to see the format that students access from their SWS accounts, you can click on this link to take a look:
http://www.zoomerang.com/survey.zgi?SMCDX92JMGR3QHGXYCGG0JLM.


Associate of General Studies

The Associate of General Studies Program at FHSU was approved by the Kansas Board of Regents on February 2002. The 60 hour program is grounded with 36 hours of general education, 12 hours of electives and a 12 hour emphasis. In addition, the AGS was developed to fit into any bachelor’s degree program at our institution.

AGS students are advised in the Academic Advising and Career Exploration Center. For more information, please visit the Associate of General Studies website.

Award Winners

Congratulations to the following Academic Advising Award winners:

Joleen Briggs
Navigator Award

Dr. Carol Patrick
College of Arts and Sciences

Dr. Robert Meier
College of Business and Leadership
Edmund Shearer Advisor of the Year

Dr. Germaine Taggart
College of Education and Technology

Ms. Sally Schmidt
College of Health and Life Sciences

Dr. Gregg Kandt
Faculty Teacher/Innovator of the Year

Career Exploration

WHAT IS HOT? The Academic Advising and Career Exploration Center (AACE) at Fort Hays State University. With the fall semester in full swing, the students at Fort Hays are finding out what the AACE center can do for them. Career Exploration is cooking like “hot cakes” with new ideas, new resources, and new directions for students to explore majors and help the undeclared students decide on a major. One of the newest editions is the implementation of the DISCOVER interest inventory. This inventory used to be administered only through a centers desktop computer in their offices. Now they have updated information, added new features, and students can use it 24/7 on-line. Hot! So Hot!!

To start the process, students need to call our office at 785-628-5577 and set up an appointment with a Career Counselor. There will be a series of three appointments. This will allow the student to do inventories, research, and learn more about themselves. They can then make a well informed decision on what major and/or minor they are interested in pursuing. If you don’t want your students to get “burned,” send them to the AACE center so they can confirm their major or explore other “hot” possibilities.

Computer Requirement

Students should only take one of the two computer courses required CIS 101 OR CSCI 163.

Course Numbering Issues

• Freshmen and sophomores should primarily be taking courses numbered 100 to 299.
• Ordinarily juniors and seniors take courses numbered from 300 to 499; 500 to 599 can be taken by juniors and seniors.

Degree Summaries

Degree summaries are prepared in the Office of the Registrar by the degree analysts. Each degree seeking student who has completed 60 hours or more will have a degree summary on file in the Office of the Registrar and will receive notification that they can pick it up. Students and advisors should review the degree summary to identify where the student is regarding degree completion and graduation requirements. The degree summary should then be signed by both student and advisor and returned to their degree analyst. Degree summaries are updated each semester by a degree analyst and can be picked up by students prior to registration.
To determine which degree analyst works with a particular student advisee, review the following list looking at the first letter of the student’s last name:

A-G
Luci Williams, ext. 5831

H-P
Judy Channell, ext. 4457

Q-Z
LuAnn Pfeifer, ext. 5832

Early Registration Information

Early Registration Schedule
Spring Semester 2004

• Continuing Students

• Transfer Students

  New transfer students will enroll according to their classification.

• New Freshmen

  New freshmen will enroll with the continuing students either on November 10 or 12 according to their last name.

General Education Course Issues

ENGLISH

• Students must have received a passing grade in English Composition 101 in order to enroll in English Composition 102;
• Students should take ENG 101 and 102 during the Fall and Spring Semesters of their freshman year.

MATH

Effective Spring 2004 the prerequisites for MATH 110 College Algebra and MATH 101 Liberal Arts Mathematics will be one of the following:

1. ACT PROFILE prediction for ‘C or better’ in College Algebra of at least .50.
   This is found on the upper right corner of the paper version of the ACT Profile. It can also be found electronically by choosing 02(Student Information), 18 (Student Test Scores), Line #9 of ACT gives the probability of a “c” or better.
2. ACT Math and Science total of at least 40 with neither score below 18.
   This is on the same ACT screen.
3. Credit with a final grade of at least a ‘C’ in MATH 010 Intermediate Algebra or equivalent.
4. A score of at least 15 on the FHSU mathematics placement exam.

If a student has neither #1, #2, nor #3, then the student MUST complete the Placement Exam BEFORE you register the student for College Algebra. Students may take the placement exam from the MACS Dept on Monday-Friday (appointments encouraged), and on Saturday at the Admissions Office (appointments encouraged).

MODERN LANGUAGE

• To assist you in advising your students in which language courses to register, an equivalency table follows:

Important Reminders for Early Registration

Things to remember:

• Be reminded that students can make schedule changes to their schedules after finalizing until the first day of classes.
• Any new, re-entry or transfer student must be admitted to the University prior to registration.
• Using CICS system, select 02 Student Information Menu then 22 for student registration.
• Be sure to use correct semester/year: 2004 s
• Indicate any of the following which may be applicable:
  G in the “L-” Field if registering for graduate credit
• Type the following codes in the “T-” Field for each course as applicable:

PNC	Pass/No Credit
AST	Senior Citizen Audit
AUT	Transcript Record Audit
REP	Repeat
RPP	Repeat and a Pass/No Credit

• To delete a class on the schedule, asterisk through the line number (****).
• Be sure to register student in all on- and off-campus courses at the same time so student schedule is complete. This will ensure the student’s Financial Aid eligibility for total hours enrolled and will reduce confusion when the student makes fee payment arrangements.
• BE CERTAIN TO CONFIRM THE SCHEDULE BY TYPING “YES” IN LOWER RIGHT-HAND CONFIRM FIELD.
• Encourage your advisees to update their contact information on SWS.

Incomplete Coursework

Students do not register to repeat a course they have an Incomplete “I” in. They need to make arrangements with the instructor to sit in the course without paying again.


On-Line Registration Training - Fall 2003

There are several scheduled sessions for on-line registration training. This training is mandatory for any advisor who wishes to register advisees. If you still need this, please attend. This training will not be offered again until March. To sign up, call 4031 and indicate which SESSION NUMBER you would like. Session size is limited and must exceed two. Once trained, the Computing and Telecommunication Center is informed and your security is set up for registration access. Choose a session from below:

Prerequisite

Some courses have prerequisites, make sure that students have meet them.


Professional Development Opportunity

The 2004 South Central Region 7 NACADA Conference will be held in Overland Park, Kansas May 27-29, 2004. The conference theme is The Road Less Traveled. The call for proposals will be going out soon. Information will be posted online at: http://www.nacada.ksu.edu/Regional_Divisions/region7/confindex.htm.

Repeat Policy Change (effective Fall 2003)

A student may attempt to improve a grade in any course by enrolling and completing the course again. All grades will remain on the student's transcript and the grade for the last enrollment in the course will be used in determining grade points and meeting degree requirements. The grade in the course being repeated will also contain a notation RP (Repeated) on the transcript.

SWS New Addition

SWS has added some new features. You can now go online to the course schedule on SWS and select from Virtual College ONLY, Open Courses ONLY, and General Education ONLY or any combination of these. The hope is that these will help all of us SWS more efficiently. Check it out!

Transfer and Articulation

FHSU honors transfer and articulation with accredited institutions for students with an Associate of Arts or an Associate of Science. This agreement is not limited to Kansas institutions and community colleges. If you have a student with transfer hours and need assistance, please contact a degree analyst in the Office of the Registrar. Do not have students repeat courses that have been successful completed without visiting with a degree analyst.