Listing of University Standing Committees for
2008-09 Academic Year

Committees will report to the President, the Provost, or one of the Vice Presidents. Unless specified by constitutional or regulatory provision, the term of appointment will be one year. Special membership rotation periods are included as part of the committee description.

I. PRESIDENT

*AFFIRMATIVE ACTION COMMITTEE — Advisory to the Equal Opportunity Director.

CRISIS MANAGEMENT COMMITTEE — Implements, reviews and updates the university's Crisis Management Plan, including policies, protocols and procedures, and coordinates the university's response to crisis situations with the paramount concern of protecting and preserving human life above all other considerations.

FACILITIES PLANNING COMMITTEE - Considers requests for remodeling or renovation of facilities and space assignments; develops capital improvement plans for budget requests.

INTEGRATED MARKETING COMMITTEE - Monitors effectiveness of campus marketing efforts and makes suggestions for enhanced marketing coordination.

STEERING COMMITTEE FOR STRATEGIC PLANNING - Strategic planning is the process by which the organization envisions its future and develops strategies, goals, objectives and action plans to achieve that future. This committee is responsible for providing guidance on overall strategic direction. The Steering Committee for Strategic Planning is chaired by the President and is composed of the Provost, the Vice President of Administration and Finance, the Vice President of Student Affairs, and the presidents of Faculty Senate, Classified Senate and the Student Government Association. The Director of Budget and Planning is a non-voting member.

WEB ADVISORY COMMITTEE — Assesses the Fort Hays State University Web site to ensure it is meeting the needs of its audiences by keeping abreast of the latest technology, marketing, and educational Web site trends and planning for new features/additions; reviewing and deleting outdated information; and ensuring accessibility, consistency, and adherence to guidelines and standards, as well as reviewing and revising guidelines and standards as needed.

II. PROVOST

ADVISORY COMMITTEE TO THE VIRTUAL COLLEGE - Advises the Director of the Virtual College on matters pertaining to general policies and procedures of the Virtual College.
How appointed: Faculty Senate President makes recommendations for representatives of the Colleges.
Rotation: Three-year rotating membership. (Two or three members will be replaced each year)

ACADEMIC ASSESSMENT AND REVIEW COMMITTEE - (In 2008-09, the University Department/Program Review Committee was dissolved and duties consolidated with the Assessment Steering Committee.) Advise the provost and members of the faculty, staff, and student body on the role, organization, and practice of assessment activities at Fort Hays State University with the aim of improving institutional effectiveness and student learning outcomes and maintenance of the University plan.
How appointed: Appointed by Provost upon receiving recommendations from Deans, Vice President for Student Affairs, Vice President for Administration and Finance, and Student Government.
Rotation: Two and three-year terms initially to establish rotation; then three-year terms (with the exception of the Student Government representative who will serve a one-year term).

COUNCIL FOR INSTITUTIONAL EFFECTIVENESS - The purpose of the Council is to enhance institutional effectiveness through the coordination and implementation of the university's participation in the North Central Association of Schools and Colleges (NCA) accreditation process known as the Academic Quality Improvement Project (AQIP). The Council will report to and make recommendations to the Strategic Planning Steering Committee which has leadership responsibility for AQIP.
How appointed: Budget unit directors submit names to Provost for appointment.
Rotation: As required.

FACULTY DEVELOPMENT - Devotes energy and resources to the development of local faculty development expertise. This expertise serves as a resource base for the creation of faculty development activities appropriate to the University.
How appointed: Deans make recommendations for their colleges; Senate Presidents for their senates.
Rotation: Three-year rotating membership (1/3 of committee appointed each year).

GENERAL EDUCATION - Advises the Academic Affairs Committee of the Faculty Senate on the curricular content of the General Education Program. In the role of advisory body, the Committee will solicit, review and recommend courses for inclusion in the program.
How appointed: Deans make recommendations for their colleges; Senate Presidents make recommendation for their individual senates.
Rotation: Rotate every three years with a two-term limit for representatives from the four colleges.

INSTRUCTIONAL TECHNOLOGY POLICY ADVISORY COMMITTEE - (In 1994-95, the Computer Advisory Committee and Instructional Media Committee were combined to form this new committee.) To advise and develop policy on the short and long-range needs for technological improvements of the University. The Committee will assist with the development of long-range strategic plans on the future development of technology on the campus. The Committee will provide policy recommendation on the use and distribution of computer, electronic media, and software needs of the campus. The Committee will assist in the development of surveys, reports, and position papers on the appropriate strategic direction for the campus to follow in continuously improving its use, replacement, and maintenance of instructional technology equipment and software.
How appointed: Deans make recommendations for their colleges; Senate Presidents for their senates; Dean appointed by Provost; and others as listed.
Rotation: Each member will serve a two-year term; terms will be staggered so that approximately half of the members will change each year.

INTERNATIONAL EDUCATION MANAGEMENT GROUP - The role of this groups is to provide a forum for representatives from FHSU's three divisions to identify challenges and issues, discusss strategy and operations, and propose recommendations and guidelines to the Provost and the President for improving the management of the institution's partnerships and arrangements for the delivery of international learning experiences.
How appointed: By Provost.
Rotation: As needed.

INTERNATIONALIZATION TEAM - The primary responsibility of this steering committee is to identify and help implement strategies and initiatives designed to cultivate traditional and virtual learning environments that place a priority on global education. A secondary responsibility is the care and continuous improvement of the University's international programming.
How appointed: This committee reports to and is administered by the Office of the Provost.
Rotation: As required.

NATIONAL ACADEMIC SCHOLARSHIP COMMITTEE - Assists in identifying promising freshman/sophomore students to apply for major national scholarships such as the Truman, Rhodes and Marshall awards. Works with students to prepare for application and interview process and collects information from finalists to enhance and strengthen the process for future applicants.
How appointed: Appointed by Provost
Rotation: Two- and three-year terms initially to establish rotation, then three-year terms.

PRESIDENT'S DISTINGUISHED SCHOLAR - Considers applications and nominations for the President's Distinguished Scholar Award.
How appointed: Committee consists of five most recent years' President's Distinguished Scholar Award recipients.
Rotation: Previous years' recipients will serve, rotating off each year as the most recent recipient is added with a maximum of five members.

REASSIGNED TIME - Advises the Provost concerning the University's reassigned time policy and program for scholarly activity; considers faculty applications for reassigned time; recommends annual reassigned time awards to the Provost for approval.
How appointed: Faculty Senate President makes recommendations for representatives of the colleges.
Rotation: Two-year appointment.

RESEARCH ENVIRONMENT COMMITTEE - This groups is charged with the responsibility of enhancing and strengthening FHSU's culture of research by focusing on five key components: orientation and support of new faculty, workload and time considerations, communication of research outcomes, alignment of incentives and reward systems and policy leadership and maintenance of the research environment.
How appointed: By Provost (initial members recommended by Research Environment Task Force).
Rotation: As needed.

SABBATICAL REVIEW - To study sabbatical applications and make specific recommendations to the President.
How appointed: The Deans submit the names of the faculty from each of the colleges that have vacancies on the Sabbatical Review Committee, with the Provost making the final appointments. FHSU-AAUP submits the name of the faculty selected to serve on the committee, with the Provost making the appointment.
Rotation: Each member will serve a two-year term unless selected to serve out the unexpired term of a previous committee member; two members will be selected each year to begin new terms, unless other circumstances dictate that more selections are to be made.

UNIVERSITY ACADEMIC ADVISING - The purpose of this committee is to implement and continuously improve a university academic advising plan designed to help on- and off-campus students understand institutional policies and procedures, learn about curriculum and career choices, and provide counseling about a wide range of academic decisions. The committee is responsible for assessment of institutional advising, implementation of the Regents' academic advising baseline, selection of outstanding advisers for awards, and other activities and initiatives related to the University's academic advising function.
How appointed: Appointed by Provost upon receiving recommendations from Director of Academic Advising, Deans, Vice President for Student Affairs, Vice President for Administration and Finance, and Student Government.
Rotation: Three-year rotating membership (1/3 of committee appointed each year).

UNIVERSITY COMMENCEMENT - To advise the Provost and President and organize the University Commencement Ceremonies. To provide recommendation for improvement in the recognition of graduates of the University. Work with the Provost on organizing the ceremonies annually, and in assuring that the University effectively communicates to faculty, students, and parents on graduation activities and plans.
How appointed: Faculty members are appointed by Faculty Senate President. Administrative appointments are recommended by Provost and Chair of the committee.
Rotation: Appointed annually.

UNIVERSITY CONFLICT OF INTEREST - The principal objective of the committee is to help ensure that faculty avoid activities which risk the integrity and reputation of the University and faculty members due to external activities which are conducted by the faculty. The committee will review cases of reported conflict of interest and recommend to the Provost action to be taken.
How appointed: Deans of each of the colleges, Dean of Graduate Studies, and President of Faculty Senate recommend three full-time teaching faculty; Provost selects one representative from each of the above and also one at-large representative. Provost appoints one representative to call the organizational meeting each year.
Rotation: Two-year rotating membership.

UNIVERSITY LIBRARY - Provide advice and recommendations to the Library Director on the needs of the library's constituents, reviewing and advising on the acquisitions budget, helping formulate library policy.
How appointed: Deans make recommendations for their colleges; Senate Presidents make recommendations for their individual senates.
Rotation: Rotate every three years (with the exception of the Student Senate representative who will serve a one-year term).

UNIVERSITY PROMOTION COMMITTEE - To evaluate all information and materials regarding faculty and chair promotion and assist Provost with making specific recommendations to the President.
How appointed: The Faculty Senate selects one tenured faculty member from each of the colleges that has vacancies on the University Promotion Committee.
Rotation: After the initial rotation is established, each member will serve a two-year term unless selected to serve out the unexpired term of a previous committee member; terms will be staggered so that approximately half of the members will change each year.

UNIVERSITY SERVICE LEARNING COMMITTEE - To coordinate and promote the concept of service learning throughout the university's on- and off-campus educational environment.
How appointed: Appointed by Provost upon receiving recommendations from Deans and the Coordinator of Service Learning/Center for Civic Leadership.
Rotation: Three-year rotating membership after initial rotation is established.

UNIVERSITY TENURE - To evaluate all information and materials regarding faculty and chair tenure and assist Provost with making specific recommendations to the President.
How appointed: The Faculty Senate selects one tenured faculty member from each of the colleges that has vacancies on the University Tenure Committee.
Rotation: Each member will serve a two-year term unless selected to serve out the unexpired term of a previous committee member; terms will be staggered so that approximately half of the members will change each year.

III. VICE PRESIDENT FOR ADMINISTRATION AND FINANCE

ATHLETIC ASSOCIATION BOARD - Advisory group consisting of sixteen (16) directors, exclusive of the chief business officer or the assistant to the chief business officer, will be as follows: 5 female university employees (2 year terms), 5 male university employees (2 year terms), 2 female students (1 year terms), 2 male students (1 year terms), 2 community members (1 male and 1 female, one is appointed for a one year term from the Alumni Association and one appointed for a 1 year term from the Tiger Club, alternating male and female representation). Terms are to be staggered so that five are elected each year.

EMPLOYEE TUITION ASSISTANCE COMMITTEE - Determines classified applicants to receive tuition assistance for courses they can apply on their campus jobs.

HEALTH & HUMAN PERFORMANCE POLICY BOARD - Advisory group for HHP fees and policy on the building and facilities.

RESIDENCE CLASSIFICATION APPEALS - Appellate body to hear and determine appeals on status of students as residents or nonresidents of Kansas for fee purposes.

STAFF DEVELOPMENT COMMITTEE - Devotes energy and resources to the development of local staff development expertise. This expertise serves as a resource for the creation of staff development activities appropriate to the University.

TRAFFIC - Decides campus traffic policies; an appeal body for campus community members to appeal traffic tickets; also concerned with improved parking and traffic flow.


IV. VICE PRESIDENT FOR STUDENT AFFAIRS

ACCESSIBILITY FOR THE DISABLED - Major responsibility is assisting individuals with disabilities to attend the University through recommendations to increase computer, program, and physical accessibility.

DIVERSITY AWARENESS - Assists the University in the fulfillment of its mission by encouraging each people and culture to assertively affirm the unique richness of its heritage. The resulting wealth must then become part of that synergy needed to transform the University into a community which is more genuine and dynamic for all peoples and cultures; both those within its immediate service region and around the world.

HOMECOMING COORDINATING- Provides one decision-making body under which all activities of Homecoming are coordinated.

MEMORIAL UNION POLICY BOARD - Recommends governing policy for the Union, reviews annual budget, assists in developing and improving Union services.

SCHOLARSHIPS - Recommends policies regarding scholarships; selects recipients of scholarships for which no other scholarship committee is designated.

SPECIAL EVENTS - Charged with responsibility of bringing a balanced program of culture, nationally-known speakers, and entertainment to campus; membership should reflect cross section of campus community. (Faculty members must be season ticketholders.)

SPRINGWELL - Coordinates programs and events to promote awareness of healthful activities for students, faculty, staff and citizens of the surrounding community; serves as a clearinghouse for wellness information.

STUDENT COURT - This is the judicial branch of student government. Its membership consists of four student justices and three faculty justices. Cases involve government and student behavior, both initially and on appeal from lower bodies. Decisions of this Court can be appealed only to the President of the University.

STUDENT FINANCIAL ASSISTANCE - Assists the Financial Assistance Director in establishing policy and guidelines; hears individual appeal cases.

STUDENT HEALTH - Recommends new policies or changes for the Health Office; reviews students' health insurance plan; makes recommendations on items affecting health care of students.

STUDENT ORGANIZATIONS - Responsible for promoting, coordinating and evaluating student organizations associated with the University; formulates policy relating to initial approval and continued recognition of all student and student-faculty organizations by the University.

STUDENT PUBLICATIONS BOARD - Reviews and monitors budgets of the University newspaper and yearbook.