Office of the Provost

Faculty and Unclassified Staff Handbook
Chapter 7 -- Student Affairs

 

Change to Official Enrollment (Add/Withdrawal)

Add Policy, On-Campus and Virtual, Fall and Spring Semesters (as of Fall 2014)

Last Day to Add/Enroll based on length of course
  1 day to 2 weeks: 1st calendar day after classes start
  3 to 4 weeks: 4th calendar day after classes start
  5 to 6 weeks: 5th calendar day after classes start
  7 to 8 weeks: 7th calendar day after classes start
  9 to 12 weeks: 10th calendar day after classes start
  13 to 16 week:  14th calendar day after classes start

Students may officially add open, full-semester courses up to and including the 14th calendar day of classes with instructor permission.  Students are required to remit payment for additional tuition and fees owed at the time of adding the course.  All full-semester classes (16 weeks) will officially close 14 calendar days after the start of each semester.  Courses offered that meet for less than a full semester will follow the guidelines shown above.


Add Policy, On-Campus and Virtual, Summer Term (as of Fall 2014)

Last Day to Add/Enroll based on length of course
  1 day to 2 weeks: 1st calendar day after classes start
  3 to 4 weeks: 4th calendar day after classes start
  5 to 6 weeks: 5th calendar day after classes start
  7 to 8 weeks: 7th calendar day after classes start

Students may officially add open, full-term courses up to and including the 7th calendar day of classes with instructor permission.  All full-term classes (8 weeks) will officially close 7 calendar days after the start of each term.  Courses offered that meet for less than a full term will follow the guidelines shown above.

Procedures for Adding Courses

Log into your TigerEnroll account: 1. Select the semester
2. Select the course you would like to add under “Course Search”
3. Click on the “Add Courses to Schedule Worksheet” button
4. Click on the “Pre-Enroll/Schedule Changes” tab
5. Select the course you wish to add to your schedule and place a check in the box to the left of the course
6. Click on the “Add Selected Courses to Student Schedule” button 

Your request will then be sent to your Academic Advisor for approval prior to processing. Once your add request is approved by your advisor you will receive an email notification in your FHSU Mail account reminding you to complete payment for the course. You should complete payment within your TigerEnroll account by going to the “Enrollment/Payment” tab. 

For add and enrollment deadlines refer to the online Academic Calendar on Tiger Tracks.

Withdrawal Policy, On-Campus and Virtual, Fall and Spring Semesters (as of Fall 2014)

Tuition Refund for Course Drops/Withdrawals based on length of course
  Less than 1 week, no refund
  2 week course, 100% refund through 2nd calendar day; 50% refund 3rd-4th calendar day.
    Last day to DROP, 4th calendar day
  4 week course, 100% refund through 4th calendar day, 50% 5th-8th calendar day.
    Last day to DROP, 8th calendar day; last day to WITHDRAW, 21st calendar day
  8 week course, 100% refund through 7th calendar day; 50% 8th-14th calendar day.
    Last day to DROP, 14th calendar day; last day to WITHDRAW, 28th calendar day.
  16 week course, 100% refund through 14th calendar day; 50% 15th-28th OR 29th calendar day (28th day for spring semesters; 29th day for fall semesters due to Labor Day holiday).
    Last day to DROP is the 28th OR 29th calendar day (2ith day for spring semesters; 29th day for fall semesters); last day to WITHDRAW is the 70th calendar day.

One week equals seven calendar days.
All deadlines are effective at 11:59:56 PM CT.

Students may withdraw full-semester (16 week) courses through 11:59:59 PM CT on the 28th/29th calendar day of the semester. Students dropping during this time period will not receive any notation on their transcript. Students who withdraw after this period and through 11:59:59 PM CT on the 70th calendar day of the semester will receive a notation on their transcript of withdrawal (W). No withdrawals after the 70th calendar day of the semester. Students who drop/withdraw completely will receive a notation on their transcript of the date dropped/withdrawn. Students receiving financial aid have additional responsibility and should contact the Office of Student Financial Assistance in Picken Hall, 785-628-4408.

Withdrawal Policy, On-Campus and Virtual, Summer Term (as of Fall 2014)

Tuition Refund for Course Drops/Withdrawals based on length of course
  Less than 1 week, no refund
  2 week course, 100% refund through 2nd calendar day; 50% refund 3rd-4th calendar day.
    Last day to DROP, 4th calendar day
  4 week course, 100% refund through 4th calendar day, 50% 5th-8th calendar day.
    Last day to DROP, 8th calendar day; last day to WITHDRAW, 21st calendar day
  8 week course, 100% refund through 7th calendar day; 50% 8th-14th calendar day.
    Last day to DROP, 14th calendar day; last day to WITHDRAW, 28th calendar day.

One week equals seven calendar days.
All deadlines are effective at 11:59:56 PM CT.

Students may withdraw full-term (8 week) courses through 11:59:59 PM CT on the 14th calendar day of the term. Students dropping during this time period will not receive any notation on their transcript. Students who withdraw after this period and through 11:59:59 PM CT on the 28th calendar day of the term will receive a notation on their transcript of withdrawal (W). No withdrawals after the 28th calendar day of the term. Students who drop/withdraw completely will receive a notation on their transcript of the date dropped/withdrawn. Students receiving financial aid have additional responsibility and should contact the Office of Student Financial Assistance in Picken Hall, 785-628-4408.

Procedure for Courses Withdrawal

Log into your TigerEnroll account: 1. Select the semester.
2. Click on the “Pre-Enroll/Schedule Changes” tab 
3. Select the course you would like to drop and place a check in the box to the left of the course
4. Click on the “Remove/Drop Selected” button. 

Your request will then be sent to your Academic Advisor for approval prior to processing. 

For refund information or drop deadlines refer to the online Academic Calendar on Tiger Tracks.

It is important to check with the office of Financial Assistance prior to dropping or withdrawing from a course to verify how it will affect your Financial Aid status.

Procedure for Totally Withdrawing from the University 

Students who desire to totally withdraw from all semester or term courses should review the “Withdrawal Policy Statement” and follow procedures for course withdrawal. Students who leave the university without officially withdrawing are considered to be enrolled to the end of the semester and subject to a grade of unsatisfactory “U.” Financial aid recipients who totally withdraw may be responsible for federal repayment of aid based on the last date of attendance and/or academic participation.

Updated (07-01-07).
Revised Add/Withdrawal Policies approved by President's Cabinet (05-07-14).

Policy for Withdrawal as a Result of Mobilization Status

Students who are called from Reserve or National Guard status to active duty in the armed forces during the semester will be eligible for a full refund of tuition and fees, and the balance of unused University housing and food charges at the time of withdrawal upon presentation of official documentation to the Office of the Registrar.

Students who have received Federal Financial Assistance for the semester they withdraw are required to repay according to the Fort Hays State University refund policy.

The academic status of each student will be determined at the time of departure in cooperation with their academic college in a manner so as not to penalize or disadvantage the student. Students called to active duty should be allowed to pursue finishing their course work within one academic year after completing their active military duty.

Approved by Cabinet (09-05-90).
Revised (06-21-96, 05-07-14)

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