Fort Hays State University is part of a three-year Purchasing Pilot Program. Listed below are guidelines to follow beginning July 1, 2007, when FHSU becomes exempt from certain purchasing regulations imposed by the State of Kansas.

1. All current FHSU established contracts are in effect until renegotiated or expired.
2. All computers, printers, parts, and software are processed through a Lotus Notes CTC Request Form. This includes sole source boxed software, software maintenance and software licensing.
3. All printing requests are processed through Printing Services.
4. All FHSU designs on promotional items require approval by University Relations before the order is placed.
5. State Use items such as toner cartridges, binders, and other selected office supplies must be purchased from designated state use vendors. These items and all other office supplies are still purchased through Central Purchasing
   (Refer to www.fhsu.edu/adminfin/purchasing/state_use.doc.)
6. Professional and consultant service contracts remain the same. Contracts over $25,000 shall be bid by the Division of Purchases unless determined to be a sole source.
   (Refer to www.fhsu.edu/adminfin/purchasing/IFAS/State-Prior_Auth.doc.
7. The university retains the ability to use State contracts for any and all purchases and should use such contracts if it provides the desired quality of goods at the lowest possible price.