Enter the Operator ID: ifv246xx (Tab)
The x's are your initials.
Password: (Password you select)
Click Log Me On
To
Logoff of SOKI:
At the top of every screen, you can click on Logon/Logoff
You will be at the first SOKI screen
Click Log Me Off
Close Netscape or Internet Explorer
To
Add an Interfund Voucher (Paying Agency):
Click on My Documents
Click on Initialize a Manual Interfund
Interfund Description: Type a brief
description, such as the invoice number
Initiation Type:
Select Expenditure
Documents on the Way:
If you need to mail a copy of the paperwork, select Yes. If not,
select No
Call Accounts Payable at 5948 or a document
number. Tell her it is for an expenditure
Initiating As: This box
should come up with your department name. (If you have more than
one department, please select the correct one.)
Reciprocating Group: Choose the top
drop down box. Select the Agency you will be billed by. Do not
use the default group. If you have any questions about the agency
number, contact Accounts Payable at 5948.
Click on Start the Interfund
To add the expenditure funding lines
and detail lines, you can go directly to the Interfund by clicking
on Link to Your Document for Entry
At this point, the Interfund has been
created and will remain on your system. You can now fill in the
Interfund information or logoff and come back later
If you are already linked to your Interfund,
skip to step 17
If you have just logged on to SOKI,
click on My Documents
Click on Waiting Interfund Transfers
Find your Interfund by the Description
or Document Number
Click on the View next to that
Interfund
Scroll down and click on Add
Expenditure Funding Lines. This will open the funding lines
so that you can enter your account information
You must fill in the T/C (733), Fund,
FY (4 digits), Index, PCA, Object Code (if known), Amount, and
Org Key
Scroll down to the bottom of the page
and click on Add the Funding Lines
If additional lines are needed when the
page is full, you should click on Add More Expenditure Funding
Lines. When the next screen appears, request to Add More Lines
After all the funding lines are added,
click on Return to Viewing this Voucher
Click on Add Detail Lines located
in the bottom portion of the Interfund
Enter the Quantity, Unit, Description,
Unit Price and Amount
Click on Add the Details located
at the bottom of the screen
Click on Return to Viewing this Voucher
to see if any error messages appear at the top of the Interfund
If you have an error see instructions
below
Click on Link to a More Printable
Page at the bottom of the page if you want a copy of this
Interfund. Use the Back button after printing
Click on Notify an Approver/Releaser
Scroll down to Document Can Now Be Released By:
Select an Accounts Payable person (Mike, Sandi, Darlene, Tracy).
Click on Notify the Approver/Releaser
To
Add an Interfund Voucher (Receiving Agency):
Click on My Documents
Click on Initialize a Manual Interfund
Interfund Description: Type a brief
description, such as the invoice number
Initiation Type: Select
Receipt
Documents on the Way: If you need to
mail a copy of the paperwork, select Yes. If not, select No
Call Accounts Patable at 5948 for a document number. Tell her
it is for a receipt
Initiating As: This box should come
up with your department name. (If you have more than one department,
please select the correct one.)
Reciprocating Group: Choose the top drop
down box. Select the Agency you will be billing. Do not use the
default group. If you have any questions about the agency number,
contact Accounts Payable at 5948
Click on Start the Interfund
To add the receipt funding lines and detail lines, you can
go directly to the Interfund by clicking on Link to Your Document
for Entry
At this point, the Interfund has been created and will remain
on your system. You can now fill in the Interfund information
or logoff and come back later
If you are already linked to your Interfund, skip to step 17
If you have just logged on to SOKI, click on My Documents
Click on Waiting Interfund Transfers
Find your Interfund by the Description or Document Number
Click on the View next to that Interfund
Scroll down and click on Add Receipt
Funding Lines. This will open the funding lines so that
you can enter your account information
You must fill in the T/C (632), Fund, FY (4 digits), Index,
PCA, Object Code (if known), Amount, and Org Key
Scroll down to the bottom of the page and click on Add the
Funding Lines
If additional lines are needed when the page is full, you should
click on Add More Receipt Funding Lines. When the next
screen appears, request to Add More Lines
After all the funding lines are added, click on Return to
Viewing this Voucher
Click on Add Detail Lines located above the receipt
section
Enter the Quantity, Unit, Description, Unit Price and Amount
Click on Add the Details located at the bottom of the
screen
Click on Return to Viewing this Voucher to see if any
error messages appear at the top of the Interfund
If you have an error see instructions below
Click on Link to a More Printable Page if you want a
copy of this Interfund. Use the Back button after printing
Click on Notify an Approver/Releaser
Scroll down to Document Can Now Be Released By:
Select an Accounts Payable person (Mike, Sandi, Darlene, Tracy).
Click on Notify the Approver/Releaser
How
to Fix an Error:
Click on the dollar amount next to the funding line or description
line that has the error. The amount will be in blue and underlined
Once you click on the dollar amount you will be in edit mode
and can fix your errors
Once errors are fixed click on Modify the lines as above
Click on Return to viewing this voucher
Please
contact Accounts Payable at
(785) 628-5948 if you have any questions or problems regarding these
instructions.
