Fort Hays State University > About FHSU > Administration and Finance > Computing and Telecommunications Center > HelpDesk > Email > Ln Archive
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As a regular practice, it is recommended that you remove unnecessary messages from your Lotus Notes account. Instructions are available in the Clearing Space in Lotus Notes document. If you still find it necessary to keep old messages and don't have sufficient space in your account, another option is to archive them.
"Archiving" removes messages from the Lotus Notes (LN) mail server and creates an archive database on your local machine. This clears space in your account, but preserves the original format of the messages and allows you to easily access them from inside your LN Client. Because archived messages are stored on your local machine, they will not be available from another location. A good suggestion is to archive older and larger items that you won't need to access frequently.
Archive Criteria can be set up in many ways. These steps are written using our suggested method of placing messages you wish to archive in a specified folder, and then archiving messages in that folder on a regular schedule.
For additional assistance with archiving, contact the CTC HelpDesk or contact Mark Griffin (firstname.lastname@example.org).