INSIDE
If you have questions or comments about this newsletter,
contact
Dr. David Schmidt at 4487.
Viv Zimmerman and Jane Rajewski, co-editors.
Y2K
Throughout the year we will feature Y2K issues
that should be of interest to you. I hope you do not believe all
of the apocalyptic predictions regarding Y2K. I am not building a
"bomb shelter" as some people did during the cold war; however, we do need
to take reasonable precautions and the following is a very brief overview
of several areas.
To be Y2K compliant requires that the hardware,
the operating system, and the application all be compliant. As explained
below, the basic input and output system (BIOS) must handle dates properly,
the operating system must interact correctly with the system date in the
BIOS, and the application software must also be ready for year 2000.
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Central
Administration Systems
During spring break we will test key administrative
system applications in a year 2000 test mode. Staff from the Registrar's
Office, Financial Aid, Payroll, Admissions, and other offices will test
the on-line programs and the batch programs looking for date-sensitive
information. If all goes well, that will bring some assurance to
users that the programs work correctly. If we notice problems, we
will have ample lead time to correct those problems and to rerun the test
systems.
The state has requested that we notify them officially
after users test key mission-critical applications. We document our
progress monthly at a state web site. You might be interested in
looking at the official state site that tracks agency progress in Y2K testing.
The URL for the site is http://y2k.state.ks.us/.
We update our information monthly. The Associated Press tracks state
information for each state on the Internet and rates states accordingly.
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PC-Based
Systems
I'm sure that the Microcomputer staff will be
suggesting a number of fairly sophisticated tests for PCs over the next
several months. One fairly non-sophisticated approach is to set the
system clock to 5 or 10 minutes before midnight of the new year and see
what happens when the time changes at midnight. One might want to
check (after backing up one's data) several key applications, such as database
applications, finance applications, calendaring applications, etc.
Older software (and some newer software) may not handle Y2K very well.
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Testing
the "Hardware"
The system clock needs to "keep ticking" when
the PC is shut off. At boot up time, the PC needs to retrieve the
current date and information about its peripherals (type of hard drive,
keyboard, mouse, etc.). In older PCs there is a chip called the ROM
BIOS that supplies that information at boot up time. This memory
is read-only (thus ROM). A battery keeps the clock going and retains
the information when the PC is powered down. When the battery went
dead on older machines, the information had to be entered manually to get
the machine up and running again and the battery replaced.
Developments in the computer industry make older BIOSes obsolete. New types of hard drive, vastly expanded storage space, and other new technologies (such as the universal serial bus, infrared devices, and others) require new versions of the BIOS.
The BIOS controls many of the start up routines
when the users powers up a PC. At some point Intel developed a system
of flash memory that does not require a continuous stream of power to retain
information. This flash BIOS can be upgraded through software upgrades.
In the past, the user needed to replace the BIOS chips because they were
not capable of software upgrades.
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Servers,
the Mainframe, & PCs
Most, if not all, of our PC (usually Compaq)
servers will be Y2K compliant when we do the software upgrade of the BIOS.
Different staff members are responsible for different servers, and they
are in the process of checking the BIOS on each machine.
Cheryl Helget has checked the PC servers.
Mark Griffin is checking the UNIX servers. Gary Hoffman is the "point
man" for the PCs on campus. Mike Lacy is monitoring the mainframe.
As we install the System Management Software, we will be able to diagnose
and monitor PCs across the campus network.
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PC
Applications
We have heard that Quickbooks is not Y2K-compliant
(unless you have purchased a new version very recently). If you have
a question about Quickbooks or any other particular application, you might
try looking at their web site for Y2K compliance.
Some of you may use older DOS-based (and some older Windows applications) such as WORDSTAR and older versions of dBase. If these applications contain valuable data, you might consider migrating the information to applications that are Y2K compliant (if your version is not compliant). Gary Hoffman will also help you determine if your application is Y2K compliant by assisting you in contacting vendors or Internet lists of compliant software.
See additional Y2K articles of interest by other
members of the CTC staff in this newsletter.
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Recognition
from IBM
An official IBM web page features FHSU as an
example of an educational institution making legacy data available to students
on the web. FHSU is the first educational institution to use this
product on VSE.
The information is contained on the following URL: http://www.s390.ibm.com/. We looked a long time to find a company that had a product that would help us use our existing mainframe databases in DL/1 and VSAM format. All we could find (until recently) were relatively expensive programs and routines.
We took a chance on a new, inexpensive product
written by a company called Data 21 called IP Server. In addition
to the low cost, we liked IP Server because it allows us to use our programmers'
existing skill sets. At the latest IBM conference on VM and VSE systems,
Data 21 drew standing room only crowds. So, it appears that we have
selected a company that is up-and-coming in the VSE world. Many educational
institutions have similar databases, and so the market is a large one for
IBM and associated companies. IBM has decided to partner with Data
21 which is why IBM is now featuring its implementations.
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DialUp
Access
Because so many of you like to use the university
modem pool for Internet access, we are ordering additional modems to accommodate
the demand. There are over 900 student accounts and about 350 faculty/staff
accounts. Currently we have 96 modems and we will add another 48.
We are pleased that so many of you are using the Internet for updating
your course information, E-mail, research, and class assignments.
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Lotus
Notes from Home
As some of you probably know, there are several
ways to use Lotus Notes from home or other remote sites. I’ll just
mention two of the methods here, but see the article Accessing LN From
Off-Campus in the CTC HelpDesk News section of this newsletter.
In the first method, you can access your account using an Internet browser by going to tiger.fhsu.edu and selecting Address Book. Enter your User Name and Password when prompted. Click on Mail and then Search for your name. Under the Get your mail at this link! column (right side), click on the address that displays your name. Click on In Box to get your mail. Click on the appropriate items or buttons. Once you gain access to your mail, set a bookmark.
The next time you access your LN thru the browser, go to this bookmark and you will be prompted for only your login and password. If you have not tried this method for a while, you should check it out again. I think the new version of LN greatly improves the interface. Accessing mail through a browser works anywhere that you have access to the Internet. If you are traveling, this is a good way to stay in touch with campus.
Some of you may prefer the second method which uses the LN client software. If you have a laptop or if you use a home computer and wish to install the LN client, you may checkout a CD-ROM from the CTC HelpDesk in TH113 and install the client on your home computer.
Instructors using LearningSpace may have a special
need to use the client to update their LearningSpace entries. If
instructors want to access LearningSpace in the instructor management mode,
the client is required. Otherwise, instructors can log in using a
browser.
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Planning
for the Future
As Action Plans are funded for new technology,
we hope that you will work with us for planning purposes. Some of
the Action Plans will have an impact on our network. The more we
know up front about your plans, the better we can allocate resources and
configure the campus backbone.
Send E-mail to dschmidt@tiger.fhsu.edu
indicating your plans for future technology needs.
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CTC
Staff Attend Workshop
On Friday, January 22, Mark Griffin, Cheryl Helget,
Vaudene Hiller, Bob Rajewski, Tom Webb, Nancy Geier, and Viv Zimmerman
attended a workshop entitled, “Building Successful Teams in the Workplace”
presented by Drs. Micol Maughan, Curt Brungardt, and Chris Crawford.
The workshop was held at the Hays Holiday Inn.
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Y2K Status
for FHSU Unix Servers
by Mark
Griffin, Unix Sup/Network Adm
We have five different Unix Servers at FHSU that
perform a variety of functions. Recently, the CTC assessed the Y2K
readiness of those Unix servers. It is believed that three
of the five systems are currently ready. Those systems are the Lotus
Notes Server (tiger.fhsu.edu), the student Unix server (scatcat.fhsu.edu),
and our dialup authentication server (alleycat.fhsu.edu).
We have done some testing on these servers and we have vendor documentation
stating that these systems are Y2K compliant.
The web server (bigcat.fhsu.edu or www.fhsu.edu)
has some minor software upgrades that will need to be installed to be fully
Y2K ready, but this will be taken care of soon. The operating system
for Bigcat is already considered to be Y2K compliant. The last Unix
server to be ready for the year 2000 is our GIS server (gismach.fhsu.edu).
Gismach will need an Operating System upgrade and possibly some software
upgrades. This project will be taken care of sometime when classes
are not in session. Spring break or early summer are a couple of
time periods that would seem appropriate. All in all, I feel very
confident that our Unix servers will be ready for the next millenium.
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FHSU
WindowsNT Servers' Y2K Issues
by Cheryl
Helget, Network Administrator
At the present time, the CTC supports nine Windows
NT servers. Eight of the servers are Compaq Servers that have been
in service from four years to six months. One of the servers is a
Microtech that has been in use nearly four years.
Concerning Y2K, the most critical element at the server level is the BIOS. The BIOS must be capable of adjusting the century indicator when appropriate, and must report the correct time to the operating system when called upon to do so, allowing the operating system to maintain its own system clock.
The Endowment/Alumni server, a Compaq Proliant 5500, has a BIOS release that is Y2K compliant. The telecommunications server, which is a Compaq Proliant 5000, also harbors a Y2K compliant BIOS. Both the English Lab and the IRC Lab are run by recent Prosignia 200 models which have BIOS that are Y2K compliant. The server that supports the Tomanek computer labs in TH123, TH125 and TH127 is still under investigation for BIOS Y2K compliance. If found not to be compliant, the appropriate BIOS release will be downloaded and applied. Two older servers, the Nursing Department server and our virus software server which doubles as a print server, are planned to have a BIOS upgrade. The MACS Microtech server will also require updating.
Eight of the nine aforementioned servers are currently running Microsoft NT Server 4 with Service Pack 3 applied. At the present time we are evaluating the stability of NT4 Service Pack 4, which would bring the NT systems into compliance if applied. If it is found that Service Pack 4 is not a stable service release, appropriate patches will be applied to the NT4 SP3 systems to bring the operating system into compliance.
One server, the Nursing Department's server, is still running Windows NT 3.51 with Service Pack 4 applied. That server will have patches applied to bring it into compliance.
The Blackbaud General Ledger system and associated components that reside on the Alumni/Endowment server is compliant with no known issues. The current release of the Blackbaud Raiser's Edge system, also running on the Alumni/Endowment server, has minor issues with compliance. Raiser's Edge will come into compliance when we apply the new 6.4 release, which is dependent upon Blackbaud's release schedule but is expected to occur within the next 3 months.
The Pinnacle software that runs on the telecommunications server is still being investigated for Y2K compliance, as well as the Student Loan software from Greentree that is housed on a Compaq Prosignia 500 server.
Efforts continue towards bringing these hardware
and software systems into full Y2K compliance.
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Y2K
Web Sites
by Nancy
Geier, CTC HelpDesk Supervisor
www.ed.gov/y2k
www.y2k.gov
www.microsoft.com/technet/topics/year2k/default.htm
www.microsoft.com/office/000/devoan/y2k.htm
Y2k.comco.org
www.audemus.com/emporium/tenants/y2k.htm
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CTC HelpDesk
News
by Nancy
Geier, CTC HelpDesk Supervisor
Maximum
Dial-Up Session Time Changed
As many of you are probably already aware, the
demand on FHSU’s Internet Dial-Up system has once again skyrocketed!
We are currently in the process of ordering additional modems to ease the
congestion, and will install them as soon as possible. Lead time
for installation is estimated at 4 to 6 weeks - if shutdown of all or part
of the system becomes necessary, installation may take place during Spring
Break. In addition, the “Maximum Session Time” feature which
was set to eight hours in January has been reduced to four hours,
effective February 3, 1999. As before, if your session is terminated,
you may immediately reconnect at that time, if there is a modem available.
To improve your chances of connecting, try dialing in at an earlier time
during the day. The system is usually busiest from 7pm until midnight.
If you plan to do work that cannot be interrupted, such as downloading a large file, we recommend that you disconnect and then reconnect before beginning your work so that your session time will be reset to zero. If you expect your download to take longer than four hours, you may want to consider obtaining download management software that will allow you to resume and complete an interrupted download. One freeware package that is available is Go!Zilla. For more information about Go!Zilla, see http://www.gozilla.com . Another website that has information and ratings for download managers is http://tucows.rof.net. At this site, click on your software version (Windows 95, etc.), and then look for “Download Managers” under the “Connectivity” section.
There are currently 1350 active dial-up accounts, an increase of 352 over one year ago (998 accounts on 2/2/98). This alone does not tell the whole story, however. Our dial-up users are definitely using the system more actively than at any time in the past. One year ago, we had a average of 360 users dialing in per day (36%) for an average of 40.1 minutes per login. Currently, we have an average of 671 users dialing in per day (50%) for an average of 33.48 minutes per login. The reduced login time is probably due to the session time and idle time limits that have been put in place. One year ago, we had 48 modems, today we have 94, and are planning to add an additional 48. As we work with the vendor at this time, we are also considering our needs for continued future expansion.
To help ease the “crunch” we are currently experiencing, we are asking everyone to be responsible users of the dial-up system. We strongly discourage the use of automatic checks for E-mail, because this requires an active Internet connection and also uses up valuable E-mail server resources. If you find it absolutely necessary to use this option, please set your software to check for mail only once every 30 or 60 minutes. Another way you can help us ease the load on the dial-up system is by always remembering to be courteous and disconnect promptly when you are finished using your connection.
If you have concerns about the change in Maximum
Session Time or other questions or comments, please contact Dr. David Schmidt
at dschmidt@tiger.fhsu.edu
or the CTC HelpDesk. We would appreciate any feedback that
may help us better understand and meet your needs.
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CTC
HelpDesk and Tomanek Hall Computer Lab Hours
CTC HelpDesk telephone support hours and office
hours are consistent with Tomanek Hall computer lab hours. Regular hours
for CTC HelpDesk and Tomanek Hall Computer Labs are:
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Statistical
Consultant Hours
If you would like to make an appointment with
Jesse Jacobs, the CTC Statistical Consultant, contact the CTC HelpDesk
at 5276 or 5274.
Jesse does statistical work for TEVAL and other
statistical consulting.
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Where
to Find E-mail Addresses
Student, faculty, or staff E-mail addresses can
be found by using FHSU's E-mail address search page at http://www.fhsu.edu/search.
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Lotus
Notes Assistance
The CTC HelpDesk and many CTC staff have been
very busy over the last several months preparing implementing the conversion
of the faculty and staff E-mail system to Lotus Notes. Overall, we
feel that the conversion has gone quite well. We have received positive
remarks from many of you about the ease of use of the system and about
the features that are now available through Lotus Notes.
As with any conversion, there are bound to be
a few detours or problems along the way. We have dealt with a wide
variety of questions. The most common questions are related to accessing
Lotus Notes from off campus. Specific instructions for accessing
LN from off campus, a Lotus Notes FAQ page, and other E-mail information
is available from our web site at http://www.fhsu.edu/ctc/helpdesk/.
From our home page, click on E-MAIL Questions and Instructions. A
new page will be loaded with a drop-down list -- just page down to select
the link you want to see.
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Accessing
LN From Off-Campus
You must have Internet service (such as an Internet
Dial-Up account) if you want to access your LN files from off campus.
There are actually three ways your LN files can be accessed from off campus:
1. Using an Internet E-mail software program (such Netscape Mail or Outlook Express, etc..): Specific instructions for configuring your E-mail software can be found on our web site. If you want to be able to access your E-mail from the office as well as at home, it is recommended that your E-mail software program be configured to leave the messages on the server. This option provides basic E-mail access, and is usually the preferred method, if E-mail is the only thing you want to do.
2. Browser Access: Using an Internet browser, go to http://tiger.fhsu.edu. It is simple to use, and provides access to some other features besides E-mail, such as calendars and the FHSU Address Book.
3. The Lotus Notes Client: We have just recently implemented a procedure and installation instructions which will allow Lotus Notes users to check out a CD and install the Lotus Notes Client software on their home computers. Versions are available for Windows 95/98 and Macintosh. Please be aware that the Client runs much slower when used through a dial-up connection than it does on the campus network (even if you have “the newest and the fastest”). If you are interested in having quick response time, this option is probably not for you. However, if you are working with Learning Space or have other special needs which require use of the Client from off-campus, read the following information about system and version limitations carefully.
There are some system limitations - the software requires 60 MB of disk space, 8 MB RAM, and a 486 with Windows 95 or higher. Macintosh users run System 7 or newer, have 12 MB RAM, and 35 MB of disk space. These are the minimum system requirements. Systems that meet only the minimum specifications will run slow.
There are also some version limitations: You must be running the same operating system at home as you are running in the office. For example, if you have a Macintosh or Windows 3.1 at home and are running Windows 95 in the office, you should not install the two different versions at two different locations. The reason for this is that the Client version currently available for Macintosh and Windows 3.1 is a step below the Client version that is available for Windows 95/98. The Client version that you are running must be the same version as the mail database used for your account, which resides on the server. If you have a version conflict, using an Internet E-mail software program is the recommended option for you. When the new 5.0 versions become available, probably later this year, we anticipate that this problem will dissolve.
A $10.00 deposit is required for checking out
a CD for a one-week period. (The deposit will be refunded when
the CD is returned.) If you are interested in checking out a CD,
please call the CTC HelpDesk ahead of time to see if one is available.
If one is not available, your name will be placed on a waiting list.
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LN
Encryption Hint
Use of encryption is not recommended unless you
have a special need, such as sending confidential information. One
problem, among others that have been encountered, is that Macintosh users
are using Version 4.5, which does not support encryption. Many people
use encryption and have no problems; however, we have had several problems
caused by encrypted notes that were sent to groups, such as Faculty, Staff,
or Allusers.
To change your encryption set up, sign onto LN,
click File, choose Tools, and choose User Preferences.
Then click on the mail icon on the left side of the User Preferences
box. The Encrypt Sent Mail box should not be checked. If the
box is checked, click on it to deselect it.
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LN
Error Message Hint
If you receive one of the following error messages:
“Cannot access NotesHub,” “Server not responding,” or “Unable to find path
to server,” make sure the location on the status bar (in the bottom
right corner of your screen) is set to Office.
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More
Lotus Notes Hints
by Viv
Zimmerman, User Services
CTC Application
Icons
In late December, a note was sent to all Lotus
Notes users with an icon to click to add some of the applications that
have been developed to replace applications previously used in OfficeVision.
If you did not do this, you can still receive these applications by following
these steps:
1. Sign onto LN, click File, choose Database, choose Open, change the server to NotesHub/FHSU, and then scroll down in the Database window and double-click apps (folder towards the bottom of the list).
2. Then select Buy, Sell, and Trade and click Add Icon. Wait a short time while LN puts this database icon on your LN desktop.
Repeat step one from the above procedure and in step two, select CTC Request for Services from the Database window to put this database icon on your LN desktop. Click on Done when finished. From your desktop, you may now click on the Buy, Sell, and Trade on NotesHub database icon to view or post entries to the Bulletin Board. Or, you may click on the CTC Request for Services on Notes/Hub database icon to submit a Request for Computing Services. To use either application, click on the appropriate buttons and fill in the necessary fields.
As additional applications are developed in Lotus Notes, we will notify you. New applications may be added using the same procedure listed above. Meanwhile, the other applications that have not been converted from OfficeVision to Lotus Notes can still be accessed from the menu on CMS.
If you need assistance with adding these database
icons or any other database icons to your LN desktop or using them, contact
the CTC HelpDesk at 5276.
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Creating
Other LN Calendar Icons
If you frequently view (or work) with the same
user's LN calendars and would like to create a calendar icon for their
calendar on your desktop, do the following:
1. Sign onto LN, click File, choose Database, click on Open, change the server to NotesHub/FHSU, and then scroll down in the Database window and double-click mail (folder towards the bottom of the list).
2. Use the scroll bar to find the person, select their name, and click Add Icon. Wait a short time while LN puts their calendar database icon on your LN desktop. Click on Done.
3. Double-click the icon to open the database. If a dialog box comes up with this message, "No Help About document is available for this database", click OK. Click on Calendar (in the Navigation Pane).
The calendar for the person will display. Select the appropriate view from the buttons listed.
If you need assistance with adding these calendar
icons to your LN desktop or using them, contact the CTC HelpDesk at
5276.
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Change
Your LN Password
Don’t forget to change your LN password.
Remember, that when your LN account was initially set up, the last four
numbers of your SSN was used for the password. Please change your
password as soon as you begin using LN. If you don’t change your
password, anyone with access to your SSN could possibly access your mail
or other LN files.
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Using
Subjects in Notes
When sending notes through the Lotus Notes system,
please fill in the Subject line with the topic of your note. Many
users get a large amount of mail and including the Subject makes it much
easier to find notes that need immediate attention or need forwarding to
another user. It only takes a few seconds to fill in the Subject
and will make note retrieval less time-consuming.
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Using
LN Groups
We have created the faculty, staff, and allusers
groups in the Lotus Notes FHSU Address Book on NotesHub for your convenience.
In order to use any of these groups, all that is necessary is just key
in the appropriate list name in the To: field of your memo. For example,
if you wish to send a note to all the faculty, just type the group name
faculty in the To: field. Make sure there is a comma after each name
or group listed because LN requires commas.
LN will automatically suppress the huge lists of recipients at the start of the memo.
IMPORTANT HINT: Please do not copy the faculty, staff, or allusers groups from the FHSU’s Address Book on NotesHub to your own LN Personal Address Book. If you do copy these groups to your own LN Personal Address Book, the feature that suppresses the long list of recipients will be disabled. In addition, any groups that you copy to your own LN Personal Address Book will not contain the current updates.
Also, remember to use the appropriate list(s)
when sending notes.
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Using
LN and MIS Simultaneously
Here’s a helpful tip for those of you who register
students, work with budgets, or work with other applications in CICS.
You may toggle between your QWS3270 applications and LN by clicking
on the buttons displayed at the bottom of your screen or by pressing ALT
TAB.
Please note that CICS applications and access have not changed! You will still have the same CICS ID and password and your CICS security will remain the same.
If you have Windows 95, one of the easiest ways that I have found to use both LN and MIS applications simultaneously from my computer is to access QWS3270 right away in the morning.
Tab to the command line and enter mis. The Multiterm screen appears and sign onto both CMS and CICS. Then click on Start in the lower left corner. Click on Programs, select Lotus Applications and then select Lotus Notes.
You should now be in Lotus Notes. Enter
your LN password and then begin working and toggle between the sessions
as necessary.
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Cycling
Through Open Windows
A quick way to cycle through your Lotus Notes
open windows is to hold down CTRL and press F6. Or,
if you prefer, you can click on Window from the Menu Bar and click
on the open LN window that you would like to use (they will be numbered).
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Penciling
In Calendar Entries
Remember, if you choose the Pencil In option
when posting an entry to the calendar, Lotus Notes will post the entry
on your calendar; however, anyone who searches your calendar for free time
will find this time slot available for a meeting. Do not use the
Pencil In option unless you are only posting an entry to your calendar
tentatively and don’t care if someone else finds this time slot free when
searching for a meeting time. It is best to leave the Pencil In option
blank when scheduling your calendar.
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LN
Calendar Hint
For those of you who have already started using
the LN calendar, if you have viewed the Two Days option, you probably have
noticed how LN colors in appointments in blue on your calendar. These
blue color blocks on the Two Days view make it easy to determine when the
meeting begins but the ending time is difficult to determine.
You can display the ending time (if you’d like) when setting up the original appointment on your calendar. To display the ending time for your appointments, key in the ending time first in the Brief Description box of a new calendar entry. Be sure to fill in the remaining required fields for date, time, detailed description, etc. The ending time will show up on all views except the One Month view.
Here are some examples of how calendar items can be entered in the Brief Description box:
- 9:30AM
- CTC Managers Meeting
- 11:30AM - Dentist
Appointment
-
1:00PM - Lunch
-
2:30PM - Lotus Notes Training Session
If you would like to see how calendar entries look when set up in this manner, view my calendar (Viv Zimmerman) on LN. Choose Actions, select Calendar Tools, select Open Another Calendar and select Zimmerman, Viv.
It makes it much easier to determine the ending
times when viewing calendars if the ending time is included in the Brief
Description field. If you have questions about this, contact me at
vzimmerm@tiger.fhsu.edu.
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Changing
Browsers in Lotus Notes
Many users find the Lotus Notes browser cumbersome
and if you wish to change the browser that LN uses to another browser,
such as Netscape Navigator, do the following:
* Go into File.
* Choose Mobile.
* Choose Edit Current Location.
* Click the drop-down menu for Internet
Browser.
* Select Netscape Navigator.
* Click OK.
* Click Save and Close.
Then, the next time you are reading your LN mail
and click on an URL listed in a note, you will be able to access the site
from Netscape Navigator rather than the LN browser.
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Where
Do I Get LN Help??
If you encounter a problem when using Lotus Notes
and you still need assistance after you have checked your training manual,
the Lotus Notes 4.5 for Dummies book, and/or the LN on-line Help, call
the CTC HelpDesk at 5276.
One of the staff will help you and if they cannot
take care of the problem, your call will be routed to the appropriate CTC
staff member.
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Wrong
Name in Letterhead
If you try to send a new memo and notice a name
other than your own at the top of your note, you can correct this by:
* Click on Actions.
* Choose Calendar Profile and check
to see that your name is in the Mail File Owner field. Example, John
Doe/FHSU.
* If your name is not in this field, highlight
the wrong name and key in your own name.
* Click OK to save changes.
The next time you send a new memo, your name should
show in the letterhead at the top.
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Lotus
Notes Calendar Access
We are receiving numerous calls indicating that
many users have not yet set up the part of their Delegation Profile that
allows other Lotus Notes users to view their calendar. This is causing
problems for the offices that wish to schedule meetings through Lotus Notes.
If you wish to give others the ability to view
your calendar, do the following:
* Click on Actions on the Menu
Bar.
* Choose Mail Tools.
* Choose Delegation Profile.
* Under Calendar Access, click the box
Everyone can read my Calendar.
* Click OK.
Remember, that when posting calendar entries, you can check the box Not for public viewing to prevent users who view your calendar from seeing a particular entry.
Thank you for your assistance in this matter.
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| Mar. 20 & 21 (Sat & Sun) | CLOSED |
| Mar. 22-26 (M-F) | 8am to 5pm |
| Mar 27 (Sat) | CLOSED |
| Mar 28 (Sun) | 6pm to 11pm |
Easter Weekend
| Apr 3 (Sat) | 12noon to 6pm |
| Apr 4 (Sun) | 6pm to 11pm |
CTC
Lab News
No food,
beverages, or tobacco of any kind is allowed in any of the labs.
Also, users may not bring and use their own zip drives in any of the CTC
labs.
Many of the attendees are trying to bring food and beverages into the labs. The possibility of spilling a beverage onto the equipment or a power source exists and could severely damage equipment or cause the shutdown of the lab for repairs.
Anyone caught bringing food or beverages into
the lab will be asked to remove it immediately. Repeat offenders
will not be able to use the labs in the future. Please abide by this
policy.
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Reserving
CTC Labs
Faculty or staff must submit a Request
for Computing Services thru Lotus Notes (CTC Request for Services on NotesHub)
to reserve a lab. Be sure to fill in your department name and number
or the request will not be sent. We are unable to schedule
the labs without this request.
Anyone who reserves the Tomanek Hall Computer Labs for workshops, classes, or seminars is asked to please keep in mind that the TH125 lab has a seating capacity of 32 workstations and the TH123 Mac Lab has only 24 workstations. There is one workstation at the front desk in both of these labs for the instructor and that no food, drinks, or tobacco of any kind is allowed in any of the labs.
TH125 has an overhead projector connected to the computer directly below it. See the lab monitor for assistance using the overhead.
If instructors encounter any problems when using
the labs or need assistance with any of the equipment, please notify the
lab monitor on duty in TH127.
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Unauthorized
Use of Lotus Notes
We have a number of student employees from various
offices across campus who are on Lotus Notes. Their LN accounts have
been set up for business or office purposes ONLY and NOT student purposes.
Each student also has a student account on Scatcat that can be used for
non-office related business.
Student employees are asked to please not use their LN work accounts for non-work related mail. This practice only clutters the server and uses up resources. If you have student workers on LN in your area, please advise them about this. If this privilege is abused, the offending IDs may be revoked.
Please notify Viv Zimmerman at vzimmerm@tiger.fhsu.edu
when faculty, staff, or student employees terminate employment with your
office so that we can remove their IDs and update our group mailing lists.
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On-Line
Registration Training
Luci Williams, Judy Channel, and Viv Zimmerman
will hold training for on-line registration in March.
These sessions are for faculty ONLY. The training is mandatory for any advisor who wishes to register advisees. We will not be able to offer this training again until August.
Session | Date | Time
|
|
3/16 | 3:00pm to 4:00pm |
|
|
3/17 | 10:30am to 11:30am |
|
|
3/18 | 1:30pm to 2:30pm |
|
|
3/29 | 9:30am to 10:30am |
|
|
3/29 | 3:00pm to 4:00pm |
If you are interested in registering your advisees,
contact Jane at 5819 or Viv at 4031. We will send you the
security form.
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In
the Spotlight...
In this issue of the CTC Newsletter, we’d like
to feature Mr. Tom Webb, Telecommunications Manager at the CTC.
Tom has worked at the CTC for the past 18 years. Prior to joining the CTC staff, Tom worked in the space program on the Apollo Project and early Space Shuttle projects for IBM and Lockheed Electronics. He was a system analyst for the Coleman Company and has worked for several other companies also.
Webb earned a Master of Science in Industrial Engineering at KSU and has attended many, many seminars and classes. Tom is from Pratt, Kansas. He and his wife Dorothy, who is an embalmer and funeral director, consider Hays home now.
Tom’s family includes a son David and wife Amy, and step-daughters Anissa Sonntag and Debb Wyatt. He and Dorothy have six lovely grandchildren, ages 4 to 13. His hobbies and interests include photography, fishing, hiking, camping, and participating in activities at the Celebration Community Church.
Over the last 18 years, Tom has formed many close friendships here at Fort Hays State University. It has been a fulfilling experience and he looks forward to many more years and friends.
Some of Tom’s favorite web sites are:
www.celebratejesus.org
www.promisekeepers.org
www.gorp.com
www.heartlight.org/index.html
www.telecoms-mag.com/index.html
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|
|
|
| Requests for Computing Services |
|
| Requests & Trouble Calls for Telephone Services 407 |
|
| Faculty/Staff CMS Accounts 912 |
|
| Student CMS Accounts 122 |
|
| Faculty/Staff CICS Accounts 742 |
|
| Internet Dial-up Faculty/Staff Accounts 338 |
|
| Internet Dial-up Student Accounts 854 |
|
| Bigcat Web Publishing Accounts 290 |
|
| Bigcat E-mail Accounts 238 |
|
| Scatcat Accounts 5600 |
|
| Ethernet Connections 1755 |
|
| Phone Lines 1875 |
|
| Voice Mail Boxes 1557 |
|
| Lotus Notes Accounts 1259 |
|
| Number of TEVAL Sheets Scanned 31389 |
|
| Number of Test Sheets Scanned 30594 |
|
| Number of Tests Scanned 1130 |
|