 |
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|
Computing
and Telecommunication Center Newsletter
May 2003 |
| |
CTC
News and Other Bytes . . . |
| |
|
| |
| From
Dave's Desk |
| by
Dr. David Schmidt, Director |
| |
Soon the spring
semester will be over and we wish all of you well this summer.
In this issue of the newsletter, I'd like to pass along some
information about Internet2 (I2).
How is Internet2 different from Internet 1?
Internet2 is a high bandwidth (speed) network dedicated to
I2 connected institutions. It connects 240 plus institutions,
most of them institutions of higher education.
Why was it created?
Several of the primary goals include:
- Enabling research
activities for higher education by linking researchers together.
- Providing reliable
access to supercomputers, real time data collection and
display, and enabling quick large data transfers.
- Providing highspeed
end-to-end connections (for example, from desktop to desktop).
- Serving as
a test bed for new technologies that may be used for I1.
Some of these new technologies involve an enhanced addressing
scheme (IPv6), quality of service (for audio and video),
authentication (for secure access to Internet resources
and for future commercial services), experimental collaboration
techniques (example: permanent video conferencing options),
experimental remote control techniques (robotic control
for tele medicine, control of observatory telescopes at
a distance), and virtual reality immersive activities.
- Higher education
was instrumental in creating Internet1, and Higher Education
is playing a role in extending Internet design with I2.
back to top
Why hasn't FHSU
joined?
- Up until now
we have considered I2 membership out of our reach. In the
beginning, I2 membership required a $500,000 commitment
for the first three years. This included infrastructure
improvements at the institution as well as high bandwidth
connections to the network.
- I2 liberalized
a bit by allowing Affiliate Memberships. However, the Affiliates
are still required to maintain 45 Mb/sec connections to
I2, and this is very costly. back to top
What is different
now?
- I2 is reaching
out to regional universities, community colleges, K-12,
museums, and libraries.
- I2 has created
a SEGP option. This stands for Sponsored Educational Group
Participation. Eligible state networks may join I2. After
the state network joins, individual institutions can connect
to the network at bandwidth of their choosing. We are fortunate
to use Kanren as our ISP because Kanren is actively pursuing
SEGP participation.
- Kanren's application
should be approved as early as this summer. back
to top
How do users access I2?
- From the user's
standpoint access is transparent. When a user enters an
address that belongs to an I2 connected institution, all
of the network traffic is directed to the dedicated I2 network.
- Currently Kanren
has a 15 Mb connection from Hays to the Great Plains Network
connection point (technically gigapop) in Kansas City.
- Should the network
traffic justify the expense, FHSU could purchase 10 Mb or
15 Mb of additional bandwidth for I2. From the point of
view of the budget, the best part of this option is the
ability to purchase bandwidth as needed. back
to top
Why should FHSU
want to join Internet2?
- Research
- There are some qualitative differences in research opportunities
using I2. The researcher has access to supercomputing resources,
huge data sets, high resolution images and video, and various
kinds of interactive modes.
- Dedicated
Bandwidth - This bandwidth is dedicated to I2 connections;
downloads are much faster, streaming video is better and
audio is improved.
- High
Quality Video Interactive Sessions with Experts
- I2 can be used for lectures from experts in a variety
of fields and for interactive sessions using video-conferencing
software.
- Grant
Opportunities - Some NSF (and other) grants are
enhanced if FHSU has an I2 connection.
- Competing
with I2 connected schools - FHSU has a more level
playing field in recruiting and retaining faculty and students
with an interest in using I2 resources. back
to top
Is I2 just for physical sciences?
- I2 certainly
enhances research in the physical sciences.
- However, it
is not limited to those sciences.
- Symphonic
Music - The New World Symphony (with Michael Tilson
Thomas) and I2 hosted a two day event to demonstrate the
power of high performance networking for musical events.
Educators and technicians from major music schools participated
in the event. When special arrangements are made, the sound
is of special better than broadcast quality. Usually it
is CD quality.
- Master
classes are conducted over I2 connected sites.
A master performer/teacher works with music majors from
across the country. Dr. Brian Shepard, University of Oklahoma
School of Music, has pioneered this use of the Internet.
- Debate
teams from the University of Vermont and Marist College
hosted two debate teams live on I2 debating the International
Criminal Court. The teams were physically separated but
communicated over I2. As an I2 connected university, FHSU
could sponsor debates and participate in a number of practice
debates with other teams.
- Dance
- The University of Florida's Digital Worlds Institute performed
a live dance in four different locations using I2.
- Digital
Film Festival - Eleven films were placed in a video
on demand library. These films could be accessed at a variety
of speeds, including MPEG 2. This Festival featured judges
and students discussing the various films using video-conferencing
over I2.
- Virtual
Arts Festival - The University of Michigan at Ann
Arbor features a yearly Virtual Arts Festival with live
jazz performances broadcast over I2.
- Radio
Station with high quality signal - The University
of Washington hosts transmissions from KEXP FM. This signal
is sent via uncompressed audio at the rate of 1.4 Mbs. This
is a demonstration of the "gold standard" for
audio streaming over the Internet. back to
top
Other Possible Applications . . .
- Classroom
Use: Several instructors would like to use real
time or near real time data from the University Center for
Atmospheric Research in the Unidata program. This data would
be used in a Meteorology Course, a Physical Geography Course,
and a Climatology course. The problem is bandwidth. To get
this data, there are specific, high bandwidth specifications.
- FHSU would be
able to apply for time to do real time observatory experiments.
Internet2 users who are granted time and certain observatories
are able to control the telescopes remotely and receive
the data in real time.
- A variety of
classes could use NASA's real time video feeds from the
shuttle.
- Landsat (satellite)
data is downloaded nightly. The data has to be manually
reduced for student use. By having the I2 bandwidth, the
students will get more real world experience. They would
download the data sets themselves and they would work with
full screen images (as they would do in places of employment).
Data Needs: 20 - 25 gigabytes per week - in bursts of activity.
- Forsyth
Library - The Library is digitizing a considerable
amount of video. This video will be available on campus
and to other I2 institutions. Forsyth Library will be able
to deliver large documents from databases on I2 to campus
users.
- Supercomputer
Simulations - Because supercomputing sites require
high-bandwidth connections, FHSU faculty and students can
apply for supercomputer use.
- Healthcare
Tutorials - The Radiological Society of North America
will feature new health care tutorials at their annual meeting
in November. There is a National Library of Medicine/Internet2
tutorial classroom to demonstrate a number of these high
quality multimedia tutorials and other communications options
over I2.
- Participation
in the Internet2 Geospatial Working Group - This
group provides consulting services for GIS systems, remote
sensing and global positioning systems as used in Internet2
applications.
- College
of Education - There are Internet2 groups doing
research on using high bandwidth in distance education (and
advice on how to use low bandwidth too). Janet Poley from
ADEC (American Distance Education Consortium) provides valuable
resources.
- FHSU
Tomographic Data - Radiologic images can be accessed
and shared. These "cat scan" images are quite
large and bandwidth intensive, so using I2 is a natural
fit for these uses. back to top
Planning for the future . . .
- The strategic
planning process should help prioritize the uses of I2.
- NSF and other
grants are available to help defray costs for equipment
and infrastructure. Some grants require high-bandwidth connections
between institutions. Some grants require high-bandwidth
connections to the desktop. (Note: Providing cat5 connections
to the desktop is easier in some buildings than others.)
- For Master Classes
over I2, a classroom will need to have the ability to transmit
good audio and video real-time signals over I2. Good cameras,
good microphones, and videoconferencing equipment will be
needed. Renovation planning should consider these needs.
- For the display
of very high resolution images for Art, Biology, Radiology,
or other uses, certain Mediated Classrooms will need the
ability to display those images.
- For Sternberg
Museum, Forsyth Library, the Art Department, or other Departments
to be able to produce and to catalogue high resolution images,
high quality scanners and high capacity storage devices
need to be in place. Various international groups have set
standards for cataloguing and documenting the digitized
data. Those producing these digitized collections need to
be aware of these standards.
back to top
| Student
Web Services (SWS) Stats |
| by
Chad Dague, Programmer/Analyst |
The
personal information portion of Student Web Services (SWS)
was launched in May of 1999. This secure area allows students
to view information about themselves. The
data categories available through SWS to students are
address information, financial information, class schedules,
and unofficial transcript. Within these categories,
students can view mid-term and final grades, view current
fees due, view history of financial information, and
maintain address information. If you'd like to view
a demo of
what students see, please visit our site.
Since its
introduction, SWS has been logged into 311,242 times
generating over 1,550,000 system requests. So far this
semester the system has been logged into 60,933 times
by 6,088 students (this is 96.4% of enrolled students,
up from 93% last spring semester at this time). In total,
16,141 current and former students have logged into
SWS since its inception.
95.65% of
SWS users use Microsoft Internet Explorer and 3.63%
use Netscape. 97.11% use a Microsoft Windows operating
system and 2.76 use a Mac. back
to top |
| |
| CTC
HelpDesk News |
| by
Nancy Cunningham, HelpDesk Supervisor |
CTC HelpDesk Hours
Spring Interim
Hours: (Effective May 14 - June 2, 2003)
|
| Mondays
-Thursdays |
8am
- 5pm |
|
| Friday, May
16 |
8am - 5pm |
|
| Friday, beginning
May 23 |
8am - Noon |
|
| Weekends |
CLOSED |
|
| Memorial
Day, May 26 |
CLOSED |
|
| |
|
|
Summer
Semester Hours: (Effective June 3 - July 25, 2003) |
|
| Mondays
-Thursdays |
8am
- 6pm |
|
| Friday |
8am - Noon |
|
| Weekends |
CLOSED |
|
| Independence
Day, July 4 |
CLOSED |
|
| |
| Office
hours are subject to change. They are posted outside our
office (TH113) and may be viewed from our home
page. back to top |
| |
Student
Internet Dial Up Accounts to Expire in June |
|
The expiration date for Spring 2003 student Internet
Dial Up Accounts is June
13, 2003.
All students who
wish to have Internet dial up service during the summer
semester must complete payment for summer classes
and then come to the CTC HelpDesk to submit a new application
for a summer account. A new application is required
for all students once each academic year, beginning
with the summer semester. This gives us an opportunity
to obtain current customer information and to provide
updated materials and information.
Part time students may be charged technology fees (up
to $6.00) to obtain a summer account. For more information
about technology fees, view the Internet
Dial Up Application Information section of the CTC
HelpDesk web site or contact our office.
Students who will not be enrolled for the summer, but
need Internet access during the summer
for FHSU related purposes, must complete a
Special Account Request form. Forms are available in
the HelpDesk office. Complete details regarding the
Special
Account Policy are available under the Internet
Dial Up Policies section of our web site.
Students who will not be enrolled for the summer and
wish to have dial up service next fall
should complete payment for fall classes, and then stop
by the HelpDesk to submit a new application.
Please note: Faculty and staff accounts
expire only upon termination of employment; you do not
need to reapply for service.
|
| |
New
Look for HelpDesk Web Site |
The
CTC HelpDesk Web site has just been updated to the new
template design. If you have any bookmarks, links on
your Web pages, or references in materials given to
your students for pages on our site other
than our home page, please check to make sure they are
correct.
No change
should be needed if you have links or references to
our home page, (http://www.fhsu.edu/ctc/helpdesk/).
As always, if you have any questions about where to
locate information on our site, please let us know.
|
| |
Faculty
Access for On Campus Labs |
|
As many of you already know, a new process using the
student Scatcat login has been implemented in many on
campus computer labs. A link
to logon assistance information and a current list of
labs using the Scatcat login process is located on the
CTC HelpDesk home page.
As part of this project, faculty Scatcat accounts have
been set up for some faculty who frequently work in
computer labs. If you need access to one of these labs,
call or stop by the CTC HelpDesk to find out if an account
has been created for you or to request an account. Please
allow up to two working days for the creation of a new
account.
|
| |
CTC
HelpDesk Products and Services |
|
Did you know that the CTC HelpDesk offers a variety
of products and services? Some items available to you
and your students include CDRs, standard and colored
slim CD cases, Zip disks, 3 1/2" PC or Mac disks,
transparencies, and glossy paper.
Our customer workstations may be used for scanning,
color printing, and working with audio files. You can
also send and receive faxes (receiving is free!).
For a complete listing of our products and services,
including the hardware and software on our customer
workstations, view the Student Office Systems section
of the CTC HelpDesk web
site.
|
| |
Be
a positive force in the FHSU electronic community! |
|
As a user of Fort Hays State University systems, you
are part of the University's electronic community. Improper
use of shared systems by community members can lead
to reduced response times and unnecessary expenditures.
This also means that appropriate use can result in improved
system performance and cost savings.
Here are some ways you can be a positive
force in the electronic community:
|
- Review
and follow the FHSU
Acceptable Use of Computing Resources Policy (found
on the CTC
home page). It is intended to ensure security and
efficiency for all who use FHSU systems, and your
use of any FHSU system requires compliance with this
policy.
- If you
use Internet dial up service, always disconnect
when your connection is not being actively used. This
provides an opportunity for others to connect. The
dial up system currently has 214 possible concurrent
connections that are shared by approximately 1,650
customers.
- Do
not share your password for any system. Not
only is this illegal, but you can be held legally
responsible for any activity that occurs through use
of your account. If you believe someone else may know
your password, bring a photo ID to the CTC HelpDesk
and we will assist you with obtaining a new password.
- Install
and maintain current virus protection software
on your home and office computers. This will reduce
the probability of "catching" a virus and
spreading it to others.
- Refrain
from sending or forwarding "spam" E mail.
Sending unsolicited messages is an unnecessary (and
often illegal) activity that wastes system and human
resources. Illegal activity will be investigated and
users will be held accountable.
- Report
any suspicious activity to the CTC.
|
| Thank
you for doing your part to help FHSU provide
safe, efficient, and affordable service to our electronic
community! |
| |
How can we provide better service?
|
| Is
your Internet dial up connection performing to your satisfaction?
Have you recently contacted or visited the CTC HelpDesk?
If so, how did we do? If you have ideas, concerns, or
other feedback, let us know! Contact us
at the CTC HelpDesk; we look forward to hearing from you!
back to top |
| |
| Allusers
Group Usage |
|
by
Mark Griffin, Mgr of Servers and Desktop Systems
|
| |
As
many of you know, the Lotus Notes E-mail system is supposed
to be used for business purposes. Realistically, we
all know that this is not always the case. In fact,
a large percentage of our E-mail transactions are not
E-mails for business purposes. As the Notes Administrator,
I have never tracked misuse of the system, read others
E-mails (except in instances where a user has asked
me to help solve an E-mail problem), or even really
cared that much what E-mails were flying around the
system. However, in light of the complaints and banter
that we have seen lately, I am asking that everyone
please use a little restraint in sending to the allusers
group.
Before you
send something to allusers, just ask yourself
if it is something that everyone really needs to see
or if at least most everyone will have an interest.
On the Notes system, we also have a couple of different
databases available for anyone to post messages. One
that has not been used much lately is the Current
Events database. If you have not loaded this database
into your Favorite Bookmarks folder, do the
following: |
| |
- Click
File, Database, Open.
- Server
is Lnapps/FHSU.
- Double-click
apps folder.
- Find and
click the database name (Current
Events).
- Click
on the Bookmark button.
- Select
the Favorite Bookmarks folder and
click OK.
- Close
the Add Bookmark dialog box. The next time
you want to look at the Current Events database, choose
it from your Favorite Bookmarks folder.
|
This
was used a fair amount shortly after the September 11th
events, but has not been used much during the past year.
I would highly recommend that everyone with opinions
regarding the war or other current events, please use
this database. If a significant number of users make
use of this database, I think a great deal of opinions,
comments, statements can be shared with many others
that have a common interest without bothering those
who do not and without cluttering the LN mail server.
Additionally,
we do have the Buy/Sell/Trade
database. If you have not already added this database
to your Favorite Bookmarks folder, follow the
above instructions and select Buy/Sell/Trade
for the name of the database.
Many of you
already use this database and I have been pleased with
the use it receives. Those that are selling a car, books,
etc. will find this to be a good resource - again without
bothering those that do not have an interest. I know
that spam is a real problem on our E-mail system and
we are continually looking for ways to curb spam, but
it would be very helpful if we didn't have our own users
contributing to it. Thanks for everyone's cooperation.
If you need
assistance using any of these databases, contact Viv
at 4031 or Jane at
5819. back to top |
| |
Using LN
Groups Wisely
|
| For
your convenience, many groups have been set up in the
Lotus Notes system. These groups are located in the LN
FHSU Address Book. As a courtesy to everyone on our
LN system, when sending mail to any of these groups, please
make sure that you only send the mail to the appropriate
group intended. For example, do not send a note to allusers
if it is intended only for only the faculty or
any another specific group. The allusers group
contains ALL LN users and everyone already gets enough
spam mail and we don't want to add to the problem. back
to top |
| |
| User
Services News |
| by
Viv Zimmerman, User Services |
| |
Registration
Training Completed |
| Twelve
faculty completed on-line registration (OLR) training
this spring. The next training sessions will be held in
August. If you are a new faculty or have never attended
this training before and would like to attend the next
time it's offered, contact Jane
Rajewski or call her at 5819 for
an electronic security form. The training is mandatory
for any advisor wanting to register advisees. back
to bop |
| |
CTC
Labs Hours |
CTC
Labs Spring Interim Hours (Effective May 17 through
June 2, 2003) |
| The
hours between the spring/summer semester for the CTC Tomanek
Hall computer labs are: |
| |
| Mondays -Thursdays |
8am - 5pm |
| Friday, May
16 |
8am - 5pm |
| Friday, beginning
May 23 |
8am - Noon |
| Weekends |
CLOSED |
| Memorial
Day, May 26 |
CLOSED |
| |
|
CTC
Labs Summer Hours |
(Effective
June 3 through July 25, 2003) |
| The
summer semester hours for the CTC Tomanek Hall computer
labs are: |
| Mondays -Thursdays |
8am - 6pm |
| Friday |
8am - Noon |
| Weekends |
CLOSED |
| Independence
Day, July 4 |
CLOSED |
| |
CTC
Labs Summer Interim Hours |
(Effective
July 26 through Sept 1, 2003) |
| The
hours between the summer/fall semesters for the CTC Tomanek
Hall computer labs are: |
| Mondays -Thursdays |
8am - 5pm |
| Fridays |
8am - Noon |
| Friday, Aug
22 & 29 |
8am - 5pm |
| Weekends |
CLOSED |
| Labor
Day, Sept 1 |
CLOSED |
| Regular
hours resume September 2. As always, if you have questions,
feedback, comments or suggestions regarding our labs,
please let us know; send a note to vzimmerm@fhsu.edu
. For more information about our services or hours, visit
our web site
or stop by TH127 (next to the elevator) and check with
the lab monitor on duty. back to top |
| |
Reserving
CTC Computer Labs |
We
have posted information on a web page to aid faculty
or staff who are unfamiliar with submitting a Request
for Computing Services to reserve
our CTC TH123 (Mac Lab) or TH121 (Pentium) Computer
Lab for a class or workshop.
If you reserve
either lab, we recommend that you come over prior to
using the lab to ensure that you can access everything
that you need for your class or workshop. back
to top |
| |
Recycle
Laser Paper |
If
you have any extra scrap paper that is printed on one
side only, we would be interested in re-using it in
our labs. Many of the printouts in our labs are rough
drafts and recycled paper helps us cut down on expenses.
The paper
must be laser quality, free of staples or rips, and
have one clean side. It can be white or any color. If
you have a sizable amount of paper that we can recycle,
call Viv at 4031 and
we will be happy to make pick up arrangements. back
to top |
| |
CTC
Newsletters on the Web |
| For
your convenience, we have the past CTC
newsletters posted on the web. There are a number
of newsletters out there if you are interested in viewing
them. back to top |
| |
LN
iNotes (Web Browser) Hints |
Whether
you are out of town on a business trip, at home during
the evening or over the weekend, on vacation or sick,
many of you frequently check your Lotus Notes mail from
a browser. You have probably noticed the new look of the
iNotes web browser. We have listed some
hints and tips to make using iNotes easier.
The new look offers more functionality than the previous
browser version. We will be featuring some hints for using
iNotes in the next several CTC newsletters;
however, if you are interested in a more hands-on approach,
we also offer training sessions periodically. Watch your
LN E-mail for a training schedule if you are interested
in attending a session. back to top |
| |
Logoff
Feature (Important) |
| For
security purposes, it is very IMPORTANT
to logout each time you are finished accessing your
account. If you do not logout, the next person to use
the computer will have access to your LN mail, calendar,
and other features. To logoff, do the following:
- Click
on the Logout button in the upper-middle-right
of the window under the URL box on the Welcome or
Inbox window. You will then see a window with a message
You are now logged out. All files relating to
your mail session have been deleted from your temporary
Internet files folder.
- Click
on the box next to Logout for Shared PCs or
Kiosk Users.
- Click
on the option, More Secure: Delete all traces
of iNotes Web Access and all other Web pages in the
temporary Internet files folder. Click OK.
This step is especially important
if you are accessing your iNotes from a public computer,
a lab computer, or a computer other than your own.
- A message
appears, Your cache deletion request has been
completed. Click OK.
- Click
on the Close window button to exit
Internet Explorer or Netscape. back
to top
|
On-line
Help |
| LN
iNotes contains an on-line Help
feature that is an excellent resource for seeking additional
assistance. Click on the Help button
in the upper-right of the window under the URL
box. Click on the Index tab and enter
a keyword in the box to begin your search.
The Help button provides access to an
excellent resource tool for finding information/instructions
about using various features. back to top |
| |
Set
Up Your Preferences |
Your
LN Preferences will be set up as they were set up on
the LN client on your office desktop. However, you may
change any of them if necessary.
The iNotes
Archive Feature of the Preferences has been disabled.
Archiving must be done from the LN
client version on your office desktop. Back
to Top |
| |
Synchronize
Contacts with Your LN Personal Address Book |
If
you have names and E-mail addresses in your LN Client
desktop Personal Address Book that you would like to
have available to you when you use iNotes from the web,
you can copy them to your web Contacts list. This synchronization
must be set up from your LN client desktop:
- Sign onto
your Lotus Notes client from your
office desktop.
- Open your
Inbox.
- From the
top pull-down menus, choose Actions,
select iNotes, and select Synchronize
Contacts.
Your addresses
will now be available from both your desktop
and your web version of Lotus Notes. Any updates made
from your desktop will be included in your web contact
list and vice versa. back to top |
| |
Add
a Sender to Your Personal Address Book from a Web Message |
| Click
the Add Sender button. The first
and last name fields and the default
E-mail address fields will be filled in from the address
information contained in the note. To add multiple E-mail
addresses for this person, click the drop-down
arrow for the Default E-mail field and
select from Work, Work2, Work3, Home, School, or
Other. The other fields are all optional. Click the
Save and Close button. back
to top |
| |
Set
Up the Welcome Window |
You
can edit the Welcome screen so that it looks similar
to your LN office desktop client. To do this:
- Click
the Edit Layout button.
- Choose
Personal Page Layout section and choose ONE
of the six boxes available for your Welcome screen
display. I prefer using group 2 and showing only the
Mail and Calendar. Remember that the more panels displayed,
the smaller the viewing area.
- Under
each Panel #, click the drop-down
arrow in the TYPE column and choose
the type of application that you want displayed
in the window panel. Repeat for all
Panel #'s displayed.
- The Title
column will display whatever you have chosen in the
TYPE column.
- Under
OPTIONS, you can display the Last
10 messages or All messages.
I prefer to display ALL of the messages.
- If you
would like to display all of your mail, under
OPTIONS, the Only Mail From field
needs to be left blank. If you want to see mail
from only specific users, click on the From
hotspot and in the SELECT field, choose either
the FHSU Address Book or
Contacts (which is your personal
address book). In the FIND field, enter
the last name of the person you want and
click the SEARCH button. The name(s) searched
for will appear. Click on the name that you
want and click the ADD button.
Repeat until you have found all of
the names that you want. Click the EXIT
button.
- If you
have chosen Quick Links in the TYPE
column, enter the Name of the site
and the URL in the appropriate boxes.
You can enter up to 5 links.
- Click
the Save and Close button. This completes
setting up your Welcome window. back
to top
|
Delete
a Block of Messages from Your Inbox |
You
can delete individual notes easily. Get into
your Inbox, select the note that you wish to
delete, click on the Delete button
or tap the Delete key and click the
Refresh button. Click Yes
in the confirmation box. The note will be deleted.
If you wish
to delete a block of notes from your Inbox,
select the first one that you want to delete,
hold down the SHIFT key, and select
the last message of the block that you want to delete.
The whole block will be highlighted. Click
on the Delete button or tap the Delete
key and then click on the Refresh button.
Click Yes in the confirmation box.
The whole block will be deleted. back
to top |
| |
Delete
Multiple Messages from Your Inbox |
| If
you wish to delete multiple messages that
are not in a block, go to your Inbox and
select the first message that you want to delete,
hold down the CTRL key, select
the next message, and the next message,
etc. Several messages will be highlighted. Click
on the Delete button or tap the Delete
key and then click the Refresh button.
Click Yes in the confirmation box. Each
note that you selected will be deleted. back
to top |
| |
Unselect
a Message |
| When
you select a message in your Inbox, it is highlighted
in blue. To unselect it, click on it again. |
| |
Restore
a Message |
If
you mark a message for deletion and then change your
mind, you can select it again by clicking on
it and then press the Delete
key or click the Delete button. This
will remove the trash can icon. Or, you can click the
Trash folder, select the message
that you want to keep, and click the Restore
button. back to top
Note:
Once you have deleted a message by clicking the Refresh
button and clicking Yes to confirm
the deletion, it cannot be restored. Once it's gone,
it's gone! Be careful when deleting messages. |
| |
Right-Click
from the Inbox Screen |
| From
the Inbox screen, you may right-click on any
message to see a pop-up menu that contains many options
dealing with working with the mail. Select the option
of your choice. Some users prefer this method rather than
clicking on the action buttons; however, either method
works well. back to top |
| |
Remove
a Message from a Folder without Deleting It |
| If
you want to remove a message from one of your folders
but you don?t want to delete it, you can right-click
on the message to select it, and select Remove
From Folder from the pop-up menu. The message
will be taken out of your folder and placed in the All
Documents view. back to top |
| |
LN
Client Hints . . . |
Setting
up Your Mail Preference |
In
the LN Client on your desktop, you can set up a Mail
Preference to help you manage the amount of mail
your save in your Sent folder. Many users periodically
go through their Sent folder and delete any
notes that they no longer want. However, you can set
up a Mail Preference to automatically prompt
you whether or not you want to save a note that you
are sending. To set up this option, do the following:
- Click
File, Preferences, User Preferences.
- Click
the Mail and News icon on the left
side of the window.
- Under
the Sending section, in the Save Sent
Mail section, click the drop-down arrow and choose
the Always Prompt option.
- Click
OK.
After setting
up this option, each time you send a note, a box will
pop up asking Do you wish to save this message?
Most generally you will click the No
button; however, if it is an important note that you
want to keep, click the Yes button and it will
be saved in your Sent folder.
Many users
like having this option set because it not only reduces
the amount of disk space used, but also reduces the
amount of time wasted going through your Sent
folder deleting unwanted notes. Furthermore, if you
frequently send attachments, you probably get an occasional
error message indicating Object would exceed database
quota. This error message appears when you are
near reaching your disk quota and are attempting to
send a note containing a large attachment and there
is not enough disk space to save a copy.
If you need
assistance setting up this Mail Preference,
contact Viv.
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| |
Printing
a Listing of Your Personal Address Book Contacts |
If
you would like to print a listing of the persons listed
in your Personal Address Book, do the following:
- Open your
LN Client Personal Address Book.
- Choose
File and select Print.
- Under
the Content option, choose Print
view.
- Click
OK.
You will
get a listing of the names, phones, and businesses of
the persons listed in your Personal Address Book. This
is helpful if you'd like to go through and clean out
the names of those with whom you no longer correspond.
back to top |
| |
| Mail
Cleanup! |
| by
Mark Griffin, Mgr of Servers and Desktop Systems |
| |
Some
users receive a large amount of E-mail from students,
colleagues, or others and they keep it in their Inbox
or in folders. This is fine, but after awhile, they
start receiving a message upon accessing their mail
indicating that they have exceeded their size threshold
capacity.
Usually,
we suggest deleting all unnecessary mail, but some users
want to keep these notes for later reference. These
notes can be archived and stored on your own PC rather
than stored on the server. This will free up server
space and still allow you to access these notes later.
This is a
reminder for everyone to clean out their Notes mail
Inbox before you leave for the summer. There are many
users out there who are over their mail quota. You know
who you are! You receive a warning every time you start
your Lotus Notes.
You either
need to delete your E-mail or archive it. Deleting your
mail is self-explanatory. If you archive your E-mail,
you will still have access to that old mail on your
own work PC. The mail will be saved in a database
on that PC, not on the Notes server.
First, make
sure you have Notes Release 5 before trying to archive.
Click the Help menu and select About
Notes to determine your version of Lotus Notes.
To archive
selected documents, you can put a checkmark
next to particular documents that you wish to archive,
then click Actions - Archive
- Selected Documents. Or, you can go into Actions
- Archive - Settings
and set it up to automatically archive all documents
that are over a certain age (eg. all documents
over 180 days old). After entering the settings you
wish, click Actions - Archive
- Archive Now.
If you have
trouble archiving, please contact me at mgriffin@fhsu.edu
or call me at 4026 and I will gladly
help you. Cleaning out your Notes mail will help our
system run more efficiently. Thank you for taking care
of this important maintenance issue. back
to top |
| |
End
of Semester Acct Maintenance |
| With
the end of the semester rapidly approaching, it is important
that you notify Viv
Zimmerman whenever faculty, staff, or student employees
terminate employment with your office so that we can remove
their IDs and update our mailing groups and security tables.
It is imperative that all security is removed for those
who no longer work in your office. back
to top |
| |
CICS
Security |
Having
a protected password is essential to the security of
the information that you have on your account and the
protection and privacy of the information that you may
have access to on CICS. We encourage you to periodically
change your Lotus Notes and CICS passwords - we recommend
at least once a year.
If at any
time you feel that your CICS password may have been
jeopardized or would like to have it changed, please
E-mail Jane Rajewski.
In the note, please include your CICS ID, current CICS
password and what you would like for your CICS new password
(up to 8 characters). You will be notified via LN when
to start using the new password. back
to top |
| |
Have
a safe and fun filled summer! |
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