FHSU-AAUP Article V: Information to be Provided

1. At the written request of FHSU-AAUP, the University Administration shall make available any information, not exempted by law, that is necessary for the Chapter to meet its collective bargaining responsibilities or to administer this Agreement. Normally, such information shall be made available within ten (10) days of the request. If such information is not readily available within said ten (10) days, the Administration shall so notify the Chapter, in writing, and shall make the requested information available as soon as possible. The Administration shall not be required to produce information in any form different from that available when the special request is made, and shall only be required to provide to FHSU-AAUP the information in the exact form in which it is maintained at the time of the request, with no compiling, arranging, deciphering or interpreting required. In order to facilitate the exchange of information, the contact persons will be the president of FHSU-AAUP and the FHSU General Counsel. Any change regarding the contact person will be communicated to the other party by e-mail or in writing. For information which will take more than two hours of staff of time to locate and/or copy, or which would result in copying in excess of 100 pages, FHSU will charge FHSU-AAUP $.25 per page for copying charges or staff time, as the case may be.

2. The University Administration will provide the FHSU-AAUP President with an executive summary of the operating budget summary request at the same time that is presented to the Governor’s State Division of the Budget.

3. The University Administration will provide the FHSU-AAUP President with a copy of the Annual Operating Budget at the same time it is placed in Forsyth Library as a public document or by February 15, whichever occurs first.

4. The University Administration will provide the FHSU-AAUP President, upon request and without cost, a list of all the members of the Bargaining Unit within 30 days after the start of the fall and spring semesters. This listing will provide the faculty members’ name, department, rank, position or title, and salary. Lists of employees requested by the FHSU-AAUP more frequently than twice a year shall be subject to processing charges as provided by the Kansas Open Records Act.

In the event there is a disagreement regarding those included or excluded in the list to be provided, the University Administration and FHSU-AAUP will meet and discuss those disagreements to attempt to reach resolution.

5. The Memorandum of Agreement (“MOA”) will be posted for faculty use on the FHSU web page. Notice of the posting will be distributed to all faculty members via electronic mail. Faculty members may print all or portions of the MOA for their use as they see fit. The parties agree that each faculty member will be provided a copy of the Memorandum of Agreement. In addition, the parties will agree on an additional number of copies to serve the needs of each party. The Memorandum of Agreement will be printed and provided, as soon as possible, after the Agreement has been approved by FHSU-AAUP, the Fort Hays State University Administration, The Kansas Board of Regents, and the State of Kansas Department of Administration. The parties agree that the cost of printing these copies of the MOA will be split evenly between FHSU-AAUP and the University Administration. Parties may make additional copies of the MOA as they see fit.

6. FHSU shall provide to the Chapter, at the time of transmission to the Board of Regent’s for action, a copy of each recommendation for any program change which affects the work of bargaining faculty members.

Advance copies of the Kansas Board of Regents agenda and minutes for each Kansas Board of Regents meeting is available on the Kansas Board of Regents web page, http://ww.kansasregents.org, for all open meetings of the Kansas Board of Regents.

7. FHSU will also provide information as specified in other articles of this MOA.

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