Fort Hays State University

General Circulation Policy

Who may borrow
  •FHSU Students with a valid FHSU ID Card
   •FHSU Faculty/Adjunct, Staff with a valid FHSU ID Card
   •FHSU Alumni (must have Alumni card)
   •Community patrons with a valid community card or temporary library card

What may be borrowed
   •General Collection
   General Collection, Best Sellers, Magnetic Media, Thesis (some), Juvenile Collection, Kits     (some), Curriculum, Documents (some), Western Collection    and Videos
•Non-Circulating Materials Collection
     Reference, Documents, Western Collection, Periodicals, Ethnic

…Note: Special Permission must be obtained before Non-Circulating Items may be check out (see     Special Collections Checkout)

Special Collections Checkout
•Patrons may obtain special permission to checkout non-circulating items such as non-display journals, Government Documents, Reference Materials, Western Reference, etc. A Special Permission Checkout form for Non-Circulating materials must be completed and signed by a department librarian.
•All Special Permission materials must be checked out and returned to the Reserve Desk.

How many items may be borrowed
•There is no limit on the number of items that may be borrowed.

Responsibilities
   •By using a valid FHSU ID Card or Community Card to borrow materials (or allowing another     person to borrow materials with their card) the cardholder assumes the responsibility for the     materials and agrees to the policies of Forsyth Library.
   •The patron is responsible for any overdue, damaged or lost materials charges.
   •Fines will not be canceled resulting from failure to receive library mail due to not providing a     current mailing address.

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Library Card Costs
   •FHSU ID Cards may be purchased by FHSU Faculty/Staff/Students at the Card Center, 2nd floor in     the Memorial Union, at a cost of $5.00.
   •Community Cards may be purchased at the Circulation/Reserve Desk at a cost of $25.00 (no     expiration date.) Patron will need to provide their Drivers License or Picture ID in order to obtain a     card.
   •Temporary Library cards may be purchased for students 18 years of age and under with     signature of their parents (parents must show their ID) or with a school group with teacher     signature. Cost of the Temporary card is $4.00 (expiration date is the August following their high     school graduation.)

Lost ID Cards
   •Patrons are responsible for all items charged to their cards. If your library card is lost or stolen you     will need to notify Forsyth Library (Circulation Department) so a block can be placed on yourcard.        This will eliminate he possibility of others charging materials on your card. When your library card     is found, it may be brought to the Reserve Desk so it can be reactivated.
   •Fines and lost book charges will not be canceled for failure to notify the library of a lost card.
   •Any ID found at Forsyth Library will be placed at the Reserve Desk and the card holder will be     notified by mail. Student ID's will be kept for up to 2 weeks and are then sent to the University     Card Center. Community card holders will be notified and the card will be destroyed after 3     months if no response is received.

General Collection Requirements & Loan Periods
•A valid FHSU ID or Community Card is required to check out any material from the library.

Faculty	Semester
Staff	4 weeks
Graduate	7 weeks
Undergraduate	3 weeks
Community	3 weeks

***Some exceptions may include Special Collections or Documents

Item Renewals
   •Materials may be renewed if not previously requested by another patron.
   •Materials may be renewed in person, by phone or by returning your overdue statement with     request to renew written on it (a fine may be accrued when renewed.)
   •Fines automatically begin to accumulate when the loan period time is up. Fines cease to increase     once an item is renewed, checked in or is automatically charged to "Lost" after it is 50 days     overdue. Patrons are responsible for any fine accumulated prior to renewal of item.

Holds
•Holds may be placed on any item. The person requesting the held material will be notified as soon as the material is available.
•Any item loaned for 30 days or more is subject to recall after it has been charged out for more than two (2) weeks, unless the material is being used by Faculty for a class.

Returns
   •Book Drops are located on the North side (exterior wall) of the library and at the exit desk in the      library.
          ****Failure to return materials to the Exit Desk (general collection) or Reserve materials to                  the Reserve Desk may result in an overdue fine and/or the material(s) being charged to                  lost and an additional fine assessed.
          ****All materials checked out by "Special Permission" must be returned directly to the                  Reserve Desk.

General Collection Overdue
   •Overdue fines are applicable to any and every item that is checked out.
   •Patrons who receive an overdue notice for material which they have returned or renewed should     notify the Circulation Office.
   •Library privileges may be suspended until materials are returned and all fines and fees paid.
    1st Notice - one day after due date
    2nd Notice - eight days after due date
     Final Notice - 50 days after due date (item will be charged to lost)
          ****Failure to receive an Overdue Notice or Bill & Fine Notice does not exempt the borrower                  from charges.

General Collection Fines
   •$.25 per day that material is overdue (per item)
   •Overdue fines begin to accumulate at $2.00
   •All fines will remain on patrons record until paid and a Hold may be placed on your Transcript and     Enrollment until charges are paid (FHSU students.)
   •The fine amount is not tabulated by the computer until the item is returned, renewed or     automatically charged to "Lost" after 50 days overdue.

Charges For Lost And Damaged Material
   •Patrons are responsible for all material until it is returned.
   •Lost item fees are charged for material(s) that have not been returned.
   •Damage fees will be charged for items that are returned damaged based on replacement cost.
   •Materials are expected to be returned in the same condition as when it is checked out.     According to Kansas Law, stealing or mutilating library property is a misdemeanor.

••Replacement costs are subject to review and adjustment for particularly expensive and rare materials
••Replacement costs will be forgiven when material is returned or replaced.

Placing a Locate on a Lost or Non-Returned item does not guarantee that Library charges will be canceled.

Any questions regarding overdue items and fines should be directed to the Circulation Office.

Reserve Collection Requirements
•Only FHSU students/faculty or staff may checkout items placed on Reserve by instructors.
•Exceptions are Value Line and Microfilm By-Pass Key that may be checked out with a Drivers License (ID or Drivers License will be kept as collateral until the Reserve item is returned.)

Reserve Items Load Period
   •Loan periods are 30 minute, 1 hour, 4 hour, 1 day, 1 week, 2 week, and 3 week. All materials are     marked accordingly.
   •Because loan periods vary, patrons are responsible for knowing when the item is due and     overdue charges will be assessed.
   •If item is in high demand, only two (2) items may be checked out at a time.
   •Items with one (1) day or more loan period may leave the library.
   •Material(s) with a loan period less than one (1) day, labeled "For Library Use Only", "No     Overnight Checkout", or "R" (reference), Do Not leave the library.
   •Videos on Reserve for less than one (1) day may leave the library only if written permission is     given by the instructor.

Item Renewals
   •Reserve material(s) may be renewed if not previously requested by another patron.
   •Reserve materials must be brought back to the Circulation/Reserve desk to be renewed.
   •Fines automatically begin to accumulate when the loan period time is up. Fines cease to increase     once an item is renewed or checked in. Patrons are responsible for any fines accumulated prior to     renewal of an item.

Returns
•All material(s) on Reserve or checked out by "Special Permission" must be returned directly to the Reserve desk.
•Failure to return Reserve material(s) to the Reserve desk may result in an overdue fine or the material(s) being charged to Lost and an additional fine assessed.

Reserve Collection Overdues
   •Overdue fines are applicable to any and every item that may be checked out.
   •Overdue statements are mailed the first day after the material is due.
   •Failure to respond to the overdue statement will result in the item being charged to Lost.
   •Library privileges may be suspended until materials are returned and all Fines and Fees paid.

Reserve Collection Fines
•Reserve items have varying loan periods and fines accumulate after item is overdue.

Charges for Lost or Damaged Material
   •Patrons are responsible for materials until they have been returned.
   •Lost item fees will be charged for material(s) that have not been returned.
   •Damage fees will be charged for items that are returned damaged based on replacement cost*
   •Replacement Cost for Library Collection:

••Replacement costs are subject to review and adjustment for particularly expensive or rare materials
Note: the Instructor will determine Damage Fees for Faculty Personal Copies on Reserve.

Patron Confidentialiy
•Library patron records are confidential. Library staff/students will not divulge to one patron what another patron has checked out. This policy is compliant with Kansas State Law. Library patron and circulation records pertaining to identifiable individuals are specifically exempted from confidential infromation.

If you have any questions, please call us at (785) 628-4434 or llwegner@fhsu.edu.



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