Faculty Resource Notebook

Post Award and Grants Management

• The PI or PD is responsible for contacting the Grants Office (lpaige@fhsu.edu) and the Business Office (mdrees@fhsu.edu) upon receipt of external funding such as a grant award. Copies of award documents should be forwarded to both offices.

• The PI or PD is responsible for securing any required signatures on award documents.

• Once there is a fully executed grant award, the PI or PD should establish the grant budget account with the department and Business Office by submitting an account request via Lotus Notes Workflow.
• In the event that there are multiple departments involved, one department will be designated as the lead department, and will be responsible for fiscal and grant management.

• The PI or PD, in consultation with the Grants and/or Business Office, is responsible for determining allowability of costs.

• The PI or PD is responsible for understanding the terms and agreements of the grant award.

• The PI or PD is responsible for monitoring expenditures.

• The PI or PD is responsible for managing grant accounts in accordance with university policy.

• The PI or PD is responsible for notifying the sponsoring agency and the Grants Office regarding significant changes in the award or scope of work.

• The PI or PD is responsible for submitting timely reports to the sponsoring agency.

• The PI or PD may request the Business Office prepare financial reports and order grant funds.

• The PI or PD is responsible for securing approvals for post award adjustments and no-cost extensions, when needed.

• The PI or PD is responsible for tracking cost sharing commitments and providing this information to the Business Office.

• The PI or PD is responsible for securing approval from the IRB for research involving animals, human participants, radioactive or controlled substances.

• The PI or PD is responsible for contacting the Business Office to initiate grant close out procedures