Office Secretary

Office secretaries are expected to be knowledgeable of Intramural & Recreation rules and policies and of Cunningham Hall. The primary responsibility is to assist the head secretary and FHSU IM-REC director in general operation of FHSU IM-REC office. All hired staff is expected to look and act professionally and is responsible for wearing staff apparel.

Essential Duties and Responsibilities

Answer the phone, take accurate messages, and provide proper information
Greet people
Assist director in administration of the activities in the FHSU IM-REC department
Dress appropriately in proper uniform
Arrive 10 minutes early to all assignments
Attend weekly meeting
Prepare and compile reports
Collect and receipt money
Overall organization and knowledge of the office
Answer questions about Intramural activities and Cunningham Hall
Notify team of schedules
Other duties as assigned

Qualifications/Experience

Current FHSU student
Work-study recipients preferred
Assertive and able to handle difficult situations
Basic secretarial and computer skills

Skills

Effective communication skills
People skills
Computer knowledge
Typing skills
MS Office skills
High proficiency in grammar and spelling

Certificates, Licenses, Registrations

CPR/First Aid certifications preferred

Physical Demands

Occasionally, secretaries may be asked to walk across campus and run errands. Also, secretaries may be asked to organize the storage closet, which may involve some light lifting and climbing.