Executive Committee Agenda
Kansas Geographic Alliance
January 17, 2004
Colony, Kansas
In Attendance:
Marilyn Bahney, Lynn Boitano-Thompson, Judy Dollard, Don Everhart, Deb Hamil,
Elizabeth Vrabac, Sandy Wallace, Rose Wilson, John Heinrichs, Cheryl Heinrichs
Absent: Richard Kellogg
1.
Welcome by Marilyn Bahney
2.
Approved
minutes from previous meeting
3.
Additions
to agenda
·
KCSS update
·
GAW
·
Supplement
to KGA Policy Manual
4.
Update
on the NCGE conference by Don
·
NCGE annual
conference will be held in Kansas City, Missouri October 20 – 24, 2004 at
the Downtown Marriott. Members of
the Kansas and Missouri Geographic Alliances will host “Crossroads to Discovery”.
Don distributed informational brochures to all committee members.
·
KCSS extends
their thanks to the KGA for supporting the fall meeting in Lawrence.
September 26 and 27 is the date for the next fall meeting to be held
in Topeka at the Historical Society. Presentations
and/or topics of discussions will include: Brown vs. BOE; 100 years of Flight;
Bicentennial of the Lewis and Clark Expedition.
John moved that KGA donate $100.00 to provide coffee and cookies at
the conference. Judy and Elizabeth
seconded the motion. Elizabeth suggested
that KGA’s Fall Conference be held in conjunction with KCSS’s meeting. Committee members felt that the KGA’s Fall
Conference should be held separate from KCSS.
5.
Financial
Report—John
·
A petty cash
fund has been established at the Farmer’s Credit Union in Hays, KS with a
sum of $134.85. Names on the account
are Drs. John Heinrichs and Paul Phillips. This account will only be used for small reimbursements for which
there are no receipts.
·
The Alliance
is in good financial standing at this time with $77,123.64.
6.
Coordinator’s
Report - John
·
Membership status – 1,038 members
·
Presentation
of the annual report
John presented and
discussed the KGA 2002-2003 Annual Report with committee members. The organization’s focus for 2003-2004 will
be to maintain its mix of quality programs, while developing new projects
in the area of direct education and home school parents. An increased effort will be placed on KGA membership and member
participation.
·
Upcoming
events
·
John will be
traveling to Washington D. C. at the end of January for the Alliance Coordinators’
Annual Meeting.
·
GeoPower
Workshop will
be held January 24 &25 in Topeka. This
workshop will be a standards bases literacy training session for elementary
and secondary teachers. Approximately
511 flyers were distributed to all public schools in Shawnee County, as well
as, private and parochial schools.
6.
Publications
report—Cheryl
·
Geo Insights
was sent out on January 7, 2004.
The new KGA Membership Brochure
was distributed. Members looked a
draft of the document and offer suggestions to improve its appearance.
·
National
Geographic Explorer is
an item that the teachers are wanting.
7.
Resource
center report—Cheryl
·
Cheryl has
been extremely busy sending out materials to teachers.
Ÿ
GeoPower flyers
– 511 copies sent out.
Ÿ
GAW packets
– 218 sent.
Ÿ
Insights –
44 copies.
Ÿ
Maps – 1,079
copies
Ÿ
Title I packets
– 30 packets sent to Title I schools
(Library Media Specialist)
Ÿ
Streamshot
Packets – 12
·
The KGA web
page will be getting a new face-lift in 2004.
8.
Co-Coordinator’s
exit report -
Judy
·
Judy will be
stepping down as Co-Coordinator effective January 17,2004. She plans to enjoy her retirement and travel
with her husband, Eric.
·
Judy will continue
her work on the annual Geo-Bee in April and “TCs on the Go.”
10. Standing Committee Reports
·
Professional
Development -
Deb
Ÿ
The Fall Conference
was successful with approximately 30 attendees.
The PDC is busily working on the agenda for the Summer Institute.
Some details still need to be finalized. The date for the Institute
is June 7-24,2004 in Hays, KS.
·
Membership
– Elizabeth
Ÿ
Elizabeth will
bring the Mission Statement with her in April.
Ÿ
No further
report was given.
·
Communications
- Don
Ÿ
The new Membership
Brochure was shown and discussed during the meeting.
·
Public Relations/Fundraising
– empty chair
Ÿ
No report.
Ÿ
Sandy was has
agreed to fill the position.
Ÿ
John discussed
the strategy for KGA fundraising: 1) Corporate sponsors, 2) Grants.
Ÿ
Cheryl Heinrichs
agreed to help as much as possible.
11.
Old Business
·
GeoMobile
John looked into the University helping with maintenance
on a Geo-Van. The University was unable
to provide the support. The committee
discussed buying a hybrid and purchasing a maintenance policy.
At this time, discussion ended.
·
Kansas Kids’
Atlas
Marilyn has a meeting with
Scott at the Department of Commerce on February 16, 2004 to discuss the Kansas
Kids’ Atlas. John has agreed to type
a one page summary of the project for Marilyn to take with her. Rosie has agreed to go with Marilyn for this
meeting.
·
Geo-Bee
The 2004 Geo-Bee will be
held in Abilene, KS at the Eisenhower Center.
John will be the moderator for the final round. Sandy, Deb, Elizabeth, and Rosie volunteered
to help at the Bee.
·
Retreat
The committee has penciled in June 22-23, 2004 in Hays for
the retreat. Committee members will
leave the morning of the 24th for home.
·
Clay Jenkinson
visit to Hays, KS
Jenkinson, an acclaimed
humanities scholar will present a portrayal of Meriwether Lewis and Thomas
Jefferson at 7:00 PM in Beech Schmidt Auditorium in Hays, KS on February 18
& 19, 2004. KGA members are encouraged
to attend.
·
Supplement
to KGA Policy Manual
John handed out the supplement
document to the KGA Policy Manual. Committee
members read through the document and made the following corrections under:
Ÿ
2) Financial: a) Reimbursements: ii) delete “greater than $20.00.”
Ÿ
2) Financial: a) Reimbursements: iii) delete: 4 hours and insert
200 miles.
Ÿ
2) Financial:
a) Reimbursements: iv) add – Liaisons to the KCSS shall also be entitled to
reimbursement.
Ÿ
2) Financial:
c) Pay rates for KGA employees: iii) add – Bonuses for extraordinary work
performances by student assistants may be approved by John and Cheryl.
Ÿ
3) Responsibilities:
d) Executive Committee Chair: iii) add – and minutes.
Ÿ
3) Responsibilities:
d) Executive Committee Chair: vii) delete.
Ÿ
5) Committees:
b) Standing Committees: v) Outreach – Judy Dollard will chair this committee
and Lynn and Sandy will assist.
·
Book Correlation
Forms
John passed out a book correlation form for Kansas Geography
Standards. This form will be used
to correlate KS Geography Standards with specific literary works. Cheryl will use this information to provide
a list of literary resources on the KGA web page.
·
GAW
Ÿ
Melanie Campbell’s
class won a $100.00 award for her entry into the PSA (Announcement) contest.
Ÿ
Quilt Blocks
– There were 70 to 80 entries in this year’s quilt block contest. Winners were chosen from several different
levels. John proposed that a quilt
be created from the entries and displayed at KCSS and NCGE conferences. Don seconded the motion. Motion carried.
12.
New Business
·
The following
places and dates were selected for Executive Committee Meetings in 2004-2005.
Ÿ
April 2, 2004
– Abilene, KS
Ÿ
June 23, 2004
– Hays, KS (Tomanek Hall)
Ÿ
September 11,
2004 – Salina, KS
Ÿ
January 15,
2005 – Kansas City, KS (Judy’s house)
·
Level Awards for TCs
Ÿ
John proposed
a KGA Member Recognition Program to stimulate greater participation
in Alliance events by members and to reward members for their volunteerism.
Each committee member received an outline of the program.
Three levels of recognition were suggested: Voyager (100 points), Navigator
(200 points), and Trailblazer (300 points). Each year (at the Fall Conference) members would be publicly recognized
for their activities. A letter would
be sent to the member’s principal, a gift (such as an atlas, or NGS gift certificate)
could be given, and perhaps support towards attending a national meeting.
Committee members were in favor of the program, but decided to table
a discussion until the next meeting.
·
NCGE Participation
Incentive
Deb proposed that
KGA provide an incentive for members to attend the NCGE conference in October.
Elizabeth suggested that perhaps the Summer Institute be cancelled
for this summer, which was nixed by John and other committee members.
John moved that the Alliance reimburse the regular cost of admission
for all active TCs wanting to attend the conference, but are they would be
required to actively participate in the KGA Welcoming program Thursday through
Saturday.
·
Replacement for Committee
Member Richard Kellogg. Richard will no longer be able to serve on the Executive
Committee. Suggestions for a replacement
included Alice King and Pam Keller. An invitation will be extended first to Pam Keller and then to Alice
King.
·
Grosvenor Grant
The details of the
Grosvenor Grant have not been publicized at this time. Don submitted a request for KGA to back Main
Street, USA that would allow him to apply for the grant. After a short discussion, John motioned that
KGA would act as an encrusting organization of the Grosvenor Grant for Main
Street USA. John would be responsible
for approving/disapproving the details of support by the Alliance in time
to meet the application deadline. Deb
seconded the motion. Motion carried.
.
13.
Adjournment
The motion to adjourn was made at 3:20 PM. The motion was seconded and carried.