Handbook for MLS Advisors


Admission to candidacy is an important step in the completion of a degree program.  A graduate student may apply for admission to candidacy upon the successful completion of at least nine hours of graduate study and upon filing an approved program of study in consultation with the major advisor and departmental graduate committee or its delegate committee.  Application for candidacy should be made before completing more than 15 hours in order to avoid the possibility of extending the program.  The student must be recommended for candidacy by the student’s advisor, the MLS faculty committee, and the MLS Program Director.  The student is admitted to candidacy by the Graduate Dean. 

To be admitted to candidacy, the student must have: (1) satisfactorily passed the preliminary or other qualifying examination, if either is required; (2) removed all deficiencies for admission to graduate study; (3) earned a B average in all graduate courses that are a part of the degree program to that point; (4) filed a program of study in the Graduate School that has been approved by the Graduate Dean; and (5) completed a total of at least nine graduate program hours.

The student must be admitted to candidacy before being eligible to sign for or take comprehensive examinations or to file an Intent to Graduate.  (A sample document is attached.)  If you want the candidacy form set up in Word, please contact the Graduate School.

Candidacy forms may be submitted electronically using the Graduate School Workflow.  To file an electronic candidacy, follow the directions below.



Click on Enter Candidacy Application in the Graduate School Workflow.

Type in student’s name, address, social security number, e-mail address, major and advisor.

Enter number of hours on the program that have been completed in C.

Enter current enrollment, hours yet to enroll and incomplete hours in 2. a, b, c.

Click on total hours to complete and total program hours. Totals will appear.

Enter anticipated date of graduation in D.

Enter advisor’s name.

Edit approver list (see instructions in Program of Study).

Submit for approval.

After the Graduate Dean approves the candidacy, an electronic message will be sent to the originator.

Graduate School will send Admission to Candidacy letter to student with a copy to the advisor.

Click on View to see candidacy forms that have been approved or those awaiting approval.


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