The Motor Pool fleet consists of (13) cars;
(2) 7-passenger mini-vans; (2) 8-passenger vans; (2) 12-passenger
vans; a pickup with a topper, and a Ryder truck. The Ryder
truck may be checked out for local use only. There is no
charge to use the truck on campus and in the city limits
of Hays.
Mileage rates for fleet vehicles are:
Cars
.20 cents/mile + fuel
Mini-van (7 passenger)
.20 cents/mile + fuel
Vans (8-passenger)
.36 cents/mile + fuel
Vans (12-passenger)
.36 cents/mile + fuel
Pickup
.36 cents/mile + fuel
Ryder truck (campus and Hays city limits)
no charge
The September fuel rate is: $2.26/gal for Motor Pool vehicles
and $2.44/gal for departmental vehicles.
Miles traveled and Cost of Fuel can be viewed on the completed
Transportation Requisition Form on Lotus Notes (Workflow).
Vehicles may be reserved by FHSU employees. Simply fill
out a Transportation Requisition on Lotus Notes (Workflow).
Vehicles must be picked up from and returned to the Motor
Pool at the appointed times.
A credit card is in the glove compartment for gasoline
purchases. All credit card sales slips must be attached
to the clipboard in the glove compartment.
Be sure to enter the ending mileage on the vehicle log.
Please list the total number of gallons of gas purchased
and the total price on the vehicle log. Use a separate page
for any comments about the vehicle.
Kindly give 24 hours' notice, if a reserved vehicle will
not be needed. A waiting list is maintained and adequate
notice may allow someone else to utilize a vehicle.
State employees are covered by insurance purchased by
the state only when they are acting within the scope of
their authority or within the course of their employment.
Insurance purchased by the State does not necessarily eliminate
the desirability of the individual to whom the vehicle is
assigned having additional protection by a "drive other
vehicle" endorsement on his own insurance.
Motor Pool
Hours
Fall/Spring
Monday-Friday
Mid-May to Mid-August
7:00 am - 12:00 noon
7:00 am-noon, 12:30-5:30
pm Mon-Thur
12:30 pm - 4:30 pm
Closed Friday
Please arrange to pick up vehicle keys during these hours.
Always return a car to the stall corresponding to the
car tag number.
