LISTING OF UNIVERSITY 
STANDING COMMITTEES FOR 2014-2015 ACADEMIC YEAR

Committees will report to the President, the Provost, or one of the Vice Presidents.  Unless specified by constitutional or regulatory provision, the term of appointment will be one year.  Special membership rotation periods are included as part of the committee description.

 

I.   PRESIDENT 

BRANDING IMPLEMENTATION TEAM – Coordinates, educates and assists everyone in the university community in building a brand that maximizes the image of Fort Hays State University and helps make new friends, raise more funds, recruit more students, and attract high quality faculty and staff.  The team executes the university’s marketing plan and enforces compliance with branding standards. (Replaced the Integrated Marketing Committee 5/09).

CRITICAL INCIDENT POLICY GROUP – Responsible for revising the University’s Emergency Operations Plan, implementing the plan and providing training regarding the university’s response to emergency events.  Also serves as the advisory board to university administration regarding emergency preparedness and response, and recommends actions to be taken by the university in order to prevent, mitigate, respond to and recover from emergency events.

EQUAL EMPLOYMENT OPPORTUNITY COMMITTEE - Advisory to the Equal Employment Opportunity Director.

FACILITIES PLANNING COMMITTEE - Considers requests for remodeling or renovation of facilities and space assignments; develops capital improvement plans for budget requests.

STEERING COMMITTEE FOR STRATEGIC PLANNING - Strategic planning is the process by which the organization envisions its future and develops strategies, goals, objectives and action plans to achieve that future. This committee is responsible for providing guidance on overall strategic direction. The Steering Committee for Strategic Planning is chaired by the President and is composed of the Provost, the Vice President for Administration and Finance, the Vice President for Student Affairs, and the presidents of Faculty Senate, University Support Staff (USS) Senate and the Student Government Association. The Director of Budget and Planning is a non-voting member.

UNIVERSITY POLICY REVIEW COMMITTEE - Responsible for reviewing and recommending approval of proposed University policies to President's Cabinet, and for ensuring the policy follows the template established by the University Policy Development and Publication Policy.

UNIVERSITY SUPPORT STAFF (USS) DISCIPLINARY HEARING BOARD - Hears appeals of disciplinary actions taken to suspend, demote or dismiss a university support staff member with permanent status.

 UNIVERSITY WEBSITE COMMITTEE - Serves as a communication conduit and recommending body for matters related to FHSU's website (www.fhsu.edu). As such, it brings together representatives from the three major FHSU divisions:  Academic Affairs, Administration and Finance, and Student Affairs.  The committee will be composed of no more than twelve members.

 

II.  PROVOST

ACADEMIC ASSESSMENT AND REVIEW COMMITTEE – (In 2008-09, the University Department/Program Review Committee was dissolved and duties consolidated with the Assessment Steering Committee.)  Advise the provost and members of the faculty, staff, and student body on the role, organization, and practice of assessment activities at Fort Hays State University with the aim of improving institutional effectiveness, student learning outcomes, and maintenance of the University plan.  Review programs in accordance with Article XXVI of the Memorandum of Agreement.

How appointed:  Appointed by Provost upon receiving recommendations from Deans, Vice President for Student Affairs, Vice President for Administration and Finance, and Student Government.

Rotation:  Two- and three-year terms initially to establish rotation; then three-year terms (with the exception of the Student Government representative who will serve a one-year term).

ACADEMIC REINSTATEMENT COMMITTEE – Reviews appeals for academic reinstatement and denied transfer admission to FHSU.  The committee determines student status with the university and provides decisions regarding the academic requirements that students must adhere to.

How appointed:  Appointed by the chair upon receiving recommendations from the Deans and the Vice President for Student Affairs.

Rotation:  Two-year rotating membership.

ADVISORY COMMITTEE TO THE VIRTUAL COLLEGE - Advises the Director of the Virtual College on matters pertaining to general policies and procedures of the Virtual College.

How appointed:  Appointed by Director of Virtual College

Rotation:  Three-year rotating membership. (Two or three members will be replaced each year)

COUNCIL FOR INSTITUTIONAL EFFECTIVENESS - The purpose of the Council is to enhance institutional effectiveness through the coordination and implementation of the university’s participation in the North Central Association of Schools and Colleges (NCA) accreditation process known as the Academic Quality Improvement Project (AQIP).  The Council will report to and make recommendations to the Strategic Planning Steering Committee which has leadership responsibility for AQIP.

How appointed: Budget unit directors submit names to Provost for appointment.

Rotation: As required.  

ENDOWED PROFESSOR REVIEW COMMITTEE - The primary duties of the committee will be to solicit nominations and make recommendations to the Provost where there is competition for a specific named chair, professorship or artist/executive-in-residence.  The committee may also be used for evaluative purposes.  The committee shall consist of the Provost, who shall be the chair of the committee and who only votes in case of a tie; the Assistant Provost for Quality Management; the four academic college deans; three faculty members selected from nominations made by the Faculty Senate; one department chair; and one named professor (as available).

How appointed:  Faculty Senate submits faculty nominations.  Provost appoints representation as needed.

Rotation:  Two of the three faculty and the department chair will be rotated every three years.  Representation from women and minorities will receive special consideration.

 FACULTY DEVELOPMENT COMMITTEE - Devotes energy and resources to the development of local faculty development expertise.  This expertise serves as a resource base for the creation of faculty development activities appropriate to the University.

How appointed:  Deans make recommendations for their colleges; Senate Presidents for their senates.

Rotation:  Three-year rotating membership (1/3 of committee appointed each year).  Reappointments for additional three-year terms are permitted.

GENERAL EDUCATION COMMITTEE - Advises the Academic Affairs Committee of the Faculty Senate on the curricular content of the General Education Program.  In the role of advisory body, the Committee will solicit, review and recommend courses for inclusion in the program.

How appointed:  Deans make recommendations for their colleges; Senate Presidents make recommendation for their individual senates.

Rotation:  Rotate every three years with a two-term limit for representatives from the four colleges.

GRADUATE COUNCIL - Reviews and approves all new courses numbered 600-999, reviews new graduate degree program proposals, approves faculty members for graduate faculty membership, and advises the Dean of the Graduate School on policies and procedures of the Graduate School as representatives of the graduate faculty.

How appointed:  Department chairs of each graduate degree program recommend one representative to the Dean of the Graduate School; Scholarship Environment Committee appoints one representative.

Rotation:  Three-year term limits on a rotating basis.

HUMAN SUBJECTS RESEARCH INSTITUTIONAL REVIEW BOARD (IRB) - The IRB reviews and approves all research involving human participants in accordance with federal regulations and university policy.

How appointed:  Board members are appointed by the Dean of the Graduate School when recommended by the Board and following a minimum of one year of service as Secondary Reviewers.  Regulations require that the Board be comprised of non-affiliated community members, non-scientists and scientists.  Volunteers for the Secondary Reviewer Pool are welcome, and should submit a letter and curriculum vita to the IRB Administrator for review.

Rotation:  Board members serve a three-year term and may be reappointed.

INSTITUTIONAL ANIMAL CARE AND USE COMMITTEE (IACUC) - The IACUC reviews and approves the use and care of animals used for research, teaching, and exhibition in accordance with federal regulations and university policy.  The IACUC is also responsible for inspecting animal facilities and reviewing animal care and contingency programs.

How appointed:  Board members are appointed by the Dean of the Graduate School.  Regulations require that the Board be comprised of non-affiliated community members, animal researchers, a veterinarian and individuals who do not conduct animal research.  Federal regulations do not permit more than three members from the same administrative unit.

Rotation:  Board members serve a three-year term and may be reappointed.

INSTRUCTIONAL TECHNOLOGY POLICY ADVISORY COMMITTEE - (In 1994-95, the Computer Advisory Committee and Instructional Media Committee were combined to form this new committee.) To advise and develop policy on the short- and long-range needs for technological improvements of the University.  The Committee will assist with the development of long-range strategic plans on the future development of technology on the campus.  The Committee will provide policy recommendation on the use and distribution of computer, electronic media, and software needs of the campus.  The Committee will assist in the development of surveys, reports, and position papers on the appropriate strategic direction for the campus to follow in continuously improving its use, replacement, and maintenance of instructional technology equipment and software.

How appointed:  Deans make recommendations for their colleges; Senate Presidents for their senates; Dean appointed by Provost; and others as listed.

Rotation:  Each member will serve a two-year term; terms will be staggered so that approximately half of the members will change each year.

INTERNATIONAL EDUCATION MANAGEMENT GROUP - The role of this group is to provide a forum for representatives from FHSU’s three divisions to identify challenges and issues, discuss strategy and operations, and propose recommendations and guidelines to the Provost and the President for improving the management of the institution’s partnerships and arrangements for the delivery of international learning experiences.

How appointed:  Appointed by Provost. 

Rotation:  As needed.

INTERNATIONALIZATION TEAM - The primary responsibility of this steering committee is to identify and help implement strategies and initiatives designed to cultivate traditional and virtual learning environments that place a priority on global education.  A secondary responsibility is the care and continuous improvement of the University’s international programming.

How appointed:  This committee reports to and is administered by the Office of the Provost.

Rotation:  As required.

NATIONAL ACADEMIC SCHOLARSHIP COMMITTEE – Assists in identifying promising freshman/sophomore students to apply for major national scholarships such as the Truman, Rhodes and Marshall awards.  Works with students to prepare for application and interview process and collects information from finalists to enhance and strengthen the process for future applicants. 

How appointed: Appointed by Provost.

Rotation:  Two- and three-year terms initially to establish rotation; then three-year terms. 

PRESIDENT'S DISTINGUISHED SCHOLAR COMMITTEE - Considers applications and nominations for the President's Distinguished Scholar Award.

How appointed:  Committee consists of five most recent years' President's Distinguished Scholar Award recipients.

Rotation:  Previous years' recipients will serve, rotating off each year as the most recent recipient is added with a maximum of five members.

REASSIGNED TIME COMMITTEE - Advises the Provost concerning the University's reassigned time policy and program for scholarly activity; considers faculty applications for reassigned time; recommends annual reassigned time awards to the Provost for approval.

How appointed:  Faculty Senate President makes recommendations for representatives of the colleges.

Rotation:  Two-year appointment.

SABBATICAL REVIEW COMMITTEE - To study sabbatical application and make specific recommendations to the President.

How appointed:  The Deans submit the names of the faculty from each of the college that have vacancies on the Sabbatical Review Committee, with the Provost making the final appointments. FHSU-AAUP submits the name of the faculty selected to serve on the committee, with the Provost making the appointment.

Rotation:  Each member will serve a two-year term unless selected to serve out the unexpired term of a previous committee member; two members will be selected each year to begin new terms, unless other circumstances dictate that more selections are to be made.

SCHOLARSHIP ENVIRONMENT COMMITTEE - This group is charged with the responsibility of enhancing and strengthening Fort Hays State University’s culture of research by focusing on five key components:  orientation and support of new faculty, workload and time considerations, communication of research outcomes, alignment of incentives and reward systems and policy leadership and maintenance of the research environment.

How appointed:  Appointed by Provost.

Rotation:  As needed.

UNDERGRADUATE RESEARCH EXPERIENCE STEERING GROUP (URE) - The URE mission is to engage students with faculty and staff mentors in meaningful scholarly activities in alignment with the university's definition of scholarship.  The URE Steering Group provides guidance and support for encouraging, improving and evaluating undergraduate research/scholarly/creative activities.  Volunteers are welcome.

How appointed:  Board members are appointed by the chair.

Rotation:  Board members serve a three-year term and may be reappointed.

UNIVERSITY ACADEMIC ADVISING COMMITTEE - The purpose of this committee is to implement and continuously improve a university academic advising plan designed to help on- and off-campus students understand institutional policies and procedures, learn about curriculum and career choices, and provide counseling about a wide range of academic decisions.  The committee is responsible for assessment of institutional advising, implementation of the Regents' academic advising baseline, selection of outstanding advisers for awards, and other activities and initiatives related to the University's academic advising function.

How appointed: Appointed by Provost upon receiving recommendations from Director of Academic Advising, Deans, Vice President for Student Affairs, Vice President for Administration and Finance, and Student Government.

Rotation:  Three-year rotating membership (1/3 of committee appointed each year).

UNIVERSITY COMMENCEMENT COMMITTEE - To advise the Provost and President and organize the University Commencement Ceremonies.  To provide recommendation for improvement in the recognition of graduates of the University.  Work with the Provost on organizing the ceremonies annually, and in assuring that the University effectively communicates to faculty, students, and parents on graduation activities and plans.

How appointed:  Faculty members are appointed by Faculty Senate President.  Administrative appointments are recommended by Provost and Chair of the committee.

Rotation:  Appointed annually.

UNIVERSITY CONFLICT OF INTEREST COMMITTEE - The principal objective of the committee is to help ensure that faculty avoid activities which risk the integrity and reputation of the University and faculty members due to external activities which are conducted by the faculty.  The committee will review cases of reported conflict of interest and recommend to the Provost action to be taken.

How appointed:  Deans of each of the colleges, Dean of Graduate Studies, and President of Faculty Senate recommend three full-time teaching faculty; Provost selects one representative from each of the above and also one at-large representative.  Provost appoints one representative to call the organizational meeting each year.

Rotation:  Two-year rotating membership.

UNIVERSITY LIBRARY COMMITTEE - Provide advice and recommendations to the Dean of Forsyth Library on the needs of the library's constituents, reviewing and advising on the acquisitions budget, helping formulate library policy.

How appointed:  Deans make recommendations for their colleges; Senate Presidents make recommendations for their individual senates.

Rotation:  Rotate every three years (with the exception of the Student Senate representative who will serve a one-year term).

UNIVERSITY PROMOTION COMMITTEE - To evaluate all information and materials regarding faculty and chair promotion and assist Provost with making specific recommendations to the President.

How appointed:  The Faculty Senate selects one tenured faculty member from each of the colleges that have vacancies on the University Promotion Committee. 

Rotation:  After an initial rotation is established, each member will serve a two-year term unless selected to serve out the unexpired term of a previous committee member; terms will be staggered so that approximately half of the members will change each year.

UNIVERSITY SERVICE LEARNING COMMITTEE - To coordinate and promote the concept of service learning throughout the university’s on- and off-campus educational environment.

How appointed: Appointed by Provost upon receiving recommendations from Deans and the Coordinator of Service Learning/Center for Civic Leadership.

Rotation: Three-year rotating membership after initial rotation is established.

UNIVERSITY TENURE COMMITTEE - To evaluate all information and materials regarding faculty and chair tenure and assist Provost with making specific recommendations to the President.

How appointed:  The Faculty Senate selects one tenured faculty member from each of the colleges that have vacancies on the University Tenure Committee.

Rotation:  Each member will serve a two-year term unless selected to serve out the unexpired term of a previous committee member;  terms will be staggered so that approximately half of the members will change each year.

 

III. VICE PRESIDENT FOR ADMINISTRATION AND FINANCE

ATHLETIC ADVISORY BOARD – Advisory group consisting of sixteen (16) directors, exclusive of the chief business officer or the assistant to the chief business officer, will be as follows: 5 female university employees (2-year terms), 5 male university employees (2-year terms), 2 female students (1-year terms), 2 male students (1-year terms), 2 community members (1 male and 1 female, one is appointed for a 1-year term from the Alumni Association and one appointed for a 1-year term from the Tiger Club, alternating male and female representation).  Terms are to be staggered so that five are elected each year.

EMPLOYEE TUITION ASSISTANCE COMMITTEE – Reviews applications for tuition assistance of faculty and staff that do not meet the minimum requirements for possible funding.  Reviews and maintains policies and procedures related to applications, requirements, etc.

HEALTH & HUMAN PERFORMANCE POLICY BOARD - Advisory group for HHP fees and policy on the building and facilities. 

RESIDENCE CLASSIFICATION APPEALS COMMITTEE - Appellate body to hear and determine appeals on status of students as residents or nonresidents of Kansas for fee purposes.

STAFF DEVELOPMENT COMMITTEE - Devotes energy and resources to the development of local staff development expertise.  This expertise serves as a resource for the creation of staff development activities appropriate to the University.

TRAFFIC COMMITTEE - Decides campus traffic policies; an appeal body for campus community members to appeal traffic tickets; also concerned with improved parking and traffic flow.

 

IV. VICE PRESIDENT FOR STUDENT AFFAIRS

ACCESSIBILITY FOR THE DISABLED COMMITTEE - Major responsibility is assisting individuals with disabilities to attend the University through recommendations to increase classroom, building, and campus accessibility.

AED COORDINATING COMMITTEE - Responsible for checking University AEDs to ensure devices are ready for deployment, coordinating program efforts with the Ellis County EMS, planning and coordinating CPR/AED classes, and reviewing and managing the overall campus AED program. The committee reports to the Vice President for Student Affairs, is chaired by the campus AED Coordinator and includes building/departmental AED Coordinators and the campus AED Coordinator.

BEHAVIORAL INTERVENTION TEAM – Meets weekly to centralize reporting and records about potentially concerning student behavior; educates the campus community regarding the importance of reporting concerning student behavior; assesses long-term campus behavioral trends and outcomes.

CAMPUS FOOD AND HUNGER INITIATIVES - Created to continue work on projects which include the FHSU Food and Garden Club, the Victor E. Garden, the Tiger Food Exchange food pantry, the campus food insecurity survey, campus food packaging events, etc.

CAMPUS SAFE INITIATIVE COMMITTEE - The purpose of the task force is to develop a structure and process that will lead to improved gender-based violence prevention and response.  It is our desire that Fort Hays State University will be proactive and "improve, expand and institutionalize new activities, policies and protocols that lead to a safer campus."  On the prevention side, we encourage FHSU to endorse and implement evidence-based and best practice primary and secondary prevention programming.  On the response side, we encourage the adoption of systems, policies and protocols that ensure victim safety and support while at the same time provide for perpetrator accountability.  Finally, it is our desire that this initiative will encourage FHSU to go beyond just the minimum of federal requirements and obligations and be a true regional and national leader in reducing gender and partner violence.

HOMECOMING COORDINATING COMMITTEE - Provides one decision-making body under which all activities of Homecoming are coordinated.

INTEGRATED ENROLLMENT MANAGEMENT COORDINATING COUNCIL – Discusses segmentation of recruitment and retention goals to get to Duty to Dream enrollment numbers annually and progress to date; reviews and discusses enrollment management data such as student enrollment patterns, competition analysis, demographic trends, data produced by Education Dynamics, labor market trends, yield analysis, and cancellation/leaver analysis; develops efficiencies in “cross-recruiting” based on schedules and sharing of strategies to include marketing strategies, recruitment strategies, admissions strategies, and yield strategies; and share recruitment schedules.  The Integrated Enrollment Management Coordinating Council is chaired by the Associate Vice President for Student Affairs/Registrar and is composed of representatives from the Admissions Office, Graduate Office, International Student Services Office, Virtual College, and Athletics.

MEMORIAL UNION POLICY BOARD – Reviews and recommends new policies and procedures for the Union, reviews annual budget, assists in developing and improving Union facilities and services, and provides advisory input for the food service operation in the Memorial Union.

MILITARY FRIENDLY COMMITTEE - The Military Friendly Committee has a mission of improving the student veteran experience at FHSU.  The committee seeks out new ways to support this population of our students which may have specialized needs.  In all aspects of student life, from financial support service to counseling and mentoring, the Military Friendly Committee strives to enrich the student experience for the FHSU military veteran population.

RETENTION ADVOCACY COMMITTEE- The mission of the Retention Advocacy Committee is to serve as campus advocates for the issues of student retention, persistence to graduation, and student success strategies and initiatives.

SCHOLARSHIP COMMITTEE - Selects recipients of scholarships for which the Fort Hays State University Foundation and donors have designated.

SPECIAL EVENTS COMMITTEE - Charged with responsibility of bringing a balanced program of cultural events and entertainment to campus; membership should reflect cross section of campus community.  (Faculty members must be season ticketholders to the Encore Series.  Students, faculty and staff welcome.)

STUDENT COURT - This is the judicial branch of student government.  Its membership consists of four student justices and three faculty justices.  Additional members may be selected as alternates.  Cases involve government and student behavior, both initially and on appeal from lower bodies.  Decisions of this Court can be appealed only to the President of the University.

STUDENT FINANCIAL ASSISTANCE COMMITTEE - Assists the Financial Assistance Director in establishing policy and guidelines relative to federal Satisfactory Academic Progress rules.  Committee also hears and acts on individual student appeals for reinstatement of financial assistance.

STUDENT HEALTH ADVISORY COMMITTEE - Recommends new policies or changes for the Student Health Office and makes recommendations on items affecting health care of students.  Also coordinates programs and events to promote awareness of healthful activities for students, faculty, and staff and serves as a clearinghouse for wellness information.

STUDENT ORGANIZATIONS COMMITTEE - Responsible for promoting, coordinating and evaluating student organizations associated with the University; formulates policy relating to initial approval and continued recognition of all student and student-faculty organizations by the University.

THE TILFORD DIVERSITY AWARENESS COMMITTEE -The FHSU Tilford Diversity Awareness Committee is comprised of FHSU faculty, staff and administrators who are dedicated to creating and sustaining a diverse and inclusive campus climate, focused on integrating issues of multiculturalism throughout the curriculum.

TOBACCO-FREE ADVISORY COMMITTEE - The committee's charge is to strengthen FHSU's current tobacco policy and move the campus forward toward the goal of achieving a tobacco-free campus.  The committee will adopt a periodic sustainability process reviewing the activities in place and the strategies related to the compliance of the policy post implementation to ensure the campus effectively achieves a tobacco-free culture.  This process will include the identification of ongoing institutional support for continued education, communication, enforcement, and evaluation.

 

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