Office of the Provost

Faculty and Unclassified Staff Handbook Chapter 1 -- General Policies

External Grievance Procedure

The Chief executive officer of each Regents institution shall designate an office at the Vice Chancellor or Vice President level at each institution for the purpose of receiving and evaluating complaints or charges from nonemployees alleging conduct by employees of the institution proscribed by institutional policies.

Upon receipt of a wrtten, formal, and signed complaint or charge the designated official shall notify the chief executive officer of the institution and of the Board and the employee charged and shall investigate the merits of the complaint. If the designated official determines that the complaint has merit, that official shall proceed to resolve it through administrative channels if possible.

If it is impossible for the complaint or charge to be resolved by the designated official through administrative channels, the issue shall be referred to the chief executive officer of the university for presentation to the appropriate institutional committee for hearing.

The hearing committee shall forward its recommendation to the chief executive officer of the university for review. The chief executive officer shall accept, reject, or modify the recommendation of the hearing committee and shall inform the Board of the recommendation of the hearing committee along with a statement of the action taken thereon by the chief executive officer.

This procedure shall not negate any other policy or afford additional rights relating to the processing of claims or charges of proscribed conduct which may be made by persons directly involved with or affected by the operation and management of the University. This procedure is applicable only to any individual without current access to an established institutional grievance procedure. The university legal counsel has been designated to receive and evaluate complaints from non-employees.

Revised and approved by Cabinet (06-30-93).

Kansas Board of Regents: Policies and Procedures Manual (05-15-81).

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