Office of the Provost

Faculty and Unclassified Staff Handbook Chapter 3 -- Faculty: Employment, Tenure, Promotion, and Merit

Travel and Subsistence Allowance for Candidates Interviewed

1. Candidates' actual and necessary travel and subsistence expenses will be paid as an honorarium supported by original receipts. They will be informed in advance that they will be expected to pay their own expenses and keep the receipts. Candidates will be sent an honorarium as reimbursement for their authorized expenses and should receive payment approximately two weeks after the request for payment is received in the Business Office.

2. The appropriate administrative head will initiate a requisition with receipts attached. The requisition shall contain the following information regarding the candidate to be paid: a) name, b) social security number, c) current mailing address, d) dates of appearance, and e) position(s) applied for.

3. All travel and subsistence allowances paid to candidates interviewing for positions within a "college" will be charged to the appropriate dean's budgetary account. When recruitment is for a dean, director, etc., the expenditure will be charged to the appropriate vice president's budgetary account.

4. The following statement is to be typed on the Payment Voucher: “This payment is to reimburse a prospective faculty member in the __________ for expenses incurred by him/her in appearing for an interview on our campus __________. Recruitment expenditures are authorized by the Board of Regents minutes dated 01-21-77
(amended 11-21-80) and KSA 76-727. The applicant is interviewing and applying for __________ as a replacement for __________.”

Revised and approved by President's Cabinet (11-01-88).

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