Office of the Provost

Faculty and Unclassified Staff Handbook
Chapter 4 -- Faculty: Benefits, Responsibilities, and Specific Requirements

University Association Constitution and Bylaws
(currently inactive)

Constitution

Article I: Name

The name of this organization shall be the University Association of the Fort Hays State University hereinafter referred to as either the University Association or the Association.

Article II: Object

The Association promotes the social, professional, and civic activities of its members and their families in order to support the services, policies, and growth of the FHSU.

The Association shall decide upon the policies regulating the collection and spending of the University Association Fund.

This Association has no authority to adopt official policies for the curricular, academic, or administrative affairs of the University, except matters dealing with the University Association Fund. The Association may make recommendations to the administration or the faculty for policies to promote the improvement or development of the University.

Article III: Membership

Section 1. The membership of this organization shall consist of regular, associate, and retired members.

Section 2. Regular members shall include employees of FHSU, both classified and unclassified, who have paid their regular membership dues for the current membership year. Regular members shall include all who have paid their regular membership dues for the current membership year. Regular members are eligible to hold office and have full voting rights and are eligible for all other benefits of membership.

Section 3. Associate members shall include classified employees who choose not to join as regular members and have paid their associate membership dues for the current membership year. Associate members are not eligible to hold office or vote in Association elections, but are entitled to all other benefits of membership. Classified employees may join the Association as regular or associate members.

Section 4. Retired members shall include FHSU employees (classified and unclassified) who are retired and yet wish to continue their affiliation with the Association and who have paid their dues for the current membership year. Retired members are not eligible to hold office or vote in Association elections, but are entitled to all other benefits of membership. Retired persons may join the Association as regular members or as retired members.

Section 5. The membership year is from October 1 to September 30.

Article IV: Officers and Tenure

The officers of the Association shall consist of a president, president elect, secretary-treasurer, secretary-treasurer elect, and a first and second vice president. The president elect and the secretary-treasurer elect automatically assume their respective responsibilities the following year. The members will select a new president elect, secretary-treasurer elect, and first and second vice president each year by a plurality of votes. See Article II of the Bylaws. The tenure of office shall be for one year, June 1 to May 31.

Article V: The Executive Council

The Executive Council shall consist of the officers of the Association and other non-voting members as deemed appropriate by the president. The Executive Council shall assist the president of the Association in carrying out the activities of the Association.

Article VI: Meetings

The Association shall meet at least once each semester. Other meetings may be called at the request of the president of the Association or Executive Council.

Article VII: Amendment

The constitution and bylaws may be amended by an affirmative vote of two?thirds of the ballots cast on the proposed amendment. A ten-day written notice shall be given for a proposed amendment and the vote shall be by written ballot.

Article VIII: Dissolution

In the event of the dissolution of this Association, its assets shall be transferred to the FHSU Foundation for scholarships or any other educational purpose which the FHSU Foundation may select.

Bylaws

Article I: Finances

Association dues shall be fifteen dollars ($15) per year for regular members, six dollars ($6) per year for associate members, and four dollars ($4) per year for retired members, payable on or before October 1 of each year.

Each year during the spring semester, the Executive Council shall submit to the Association a proposed budget for the next academic year. Each item of the proposed budget shall be voted on separately by written ballot. Such proposed budget shall contain alternative amounts, one of which shall be zero, for each budgeted item as determined by the Executive Council. The amount for each item receiving the highest number of votes shall be incorporated to form the official Association budget for the ensuing year. Non-budgeted expenditures exceeding fifty dollars ($50) shall be voted upon by the membership by written ballot. It shall be the duty of the officers of this Association to maintain a surplus of approximately five hundred dollars ($500) to take care of non-budgeted expenditures.

The official Association budget shall be the basis for determining the amount of assessment to be made each year.

Article II: Election

The officers shall be elected by ballot during the month of February. All regular members of the Association shall have the right to vote. The president of the Association shall appoint a nominating committee to suggest candidates. By petition of ten members of the Association filed with the chairman of the nominating committee before February 1, any member eligible under these Bylaws who is currently in residency may be nominated for president elect, secretary-treasurer elect, or first or second vice president. A plurality of votes shall elect. In case of a tie the Executive Council shall decide who shall be elected. In the case of a vacancy in elective offices the position shall be filled by nominations from the floor in an election at a regular meeting of the society, a majority of members present signifying their approval of this procedure by voice vote; otherwise by regular election as provided in this Article.

Article III: Quorum

A quorum of the University Association shall be defined as any regular members who are present at a meeting which has been called after one week's notice has been given in writing.

Article IV: Amending the Bylaws

The Bylaws of this Association may be amended by a two-thirds vote of the ballots cast on the proposed amendment. A ten-day written notice shall be given for a proposed amendment, and the vote shall be by written ballot.

Amended (04-01-91).

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