Office of the Provost

Faculty and Unclassified Staff Handbook
Chapter 6 -- Business Affairs: General Regulations, Services, and Procedures

State Vehicle Use

State vehicles may be requisitioned from the University motor pool if the travel is for "official state business" only. The transportation requisition will be signed by the budget unit supervisor, verifying that the trip is "official state business" and that the driver has a valid driver’s license.

State vehicles may be driven by state employees, or by non-state employees if a non-student FHSU state employee or Graduate Assistant is present on the trip. Unaccompanied students on official state business may drive a vehicle in Ellis County only.

Only employees of the state or persons reasonably engaged in official state business are allowed to ride in a state-owned or leased motor vehicle.

Requests for exceptions to the above policy must be approved by the Office of Student Affairs.

Transportation requisition forms must be filled out, signed by the department chair, and mailed to the Physical Plant Office to request a state vehicle. Vehicles available include cars and 9- and 15-passenger vans. Vehicles are assigned on a first-come, first-served basis. If a vehicle is not available, a waiting list is maintained; should a cancellation occur, the driver will be notified immediately. Please notify the Physical Plant Office as soon as possible if a reserved vehicle is no longer needed.

State vehicles should be returned to the garage even when the garage is not staffed. State vehicles may be parked at an airport or elsewhere while attending an out-of-state function for a period of time not to exceed 48 hours. Garage personnel will give instructions on procedures for filling out vehicle logs, etc.

Revised (01-07-93).

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