State Account Purchasing Guidelines
Fort Hays State University is a part of a Regents Purchasing Program designed to allow the university more autonomy in purchasing certain goods/commodities and services with state funds.
Please refer to the following guidelines:
Services provided on campus should be utilized: office supplies are ordered through Central Purchasing, computing supplies are ordered through CTC, printing services are available through the Printing Services office, etc.
Office supplies are purchased through Central Purchasing, https://bigcat.fhsu.edu/cp. Central Purchasing will research for the best quality at the lowest price on all office supplies and equipment. No documentation is required for all other purchases at this price range.
For purchases higher than state contract price, a Lotus Notes Price Justification Form should be completed. No documentation is required for all other purchases at this price range.
An informal Bid Process must be followed, including state contracts, if applicable. A Lotus Notes Informal Bid Form should be completed.
$25,000 and over
A Formal Bid Process must be followed, including state contracts, if applicable.
For Sole Source purchases, $5,000 and over, a Lotus Notes Prior Authorization form should be completed.
Detailed information regarding the Regents Purchasing Program can be located at http://www.fhsu.edu/purchasing/regents-purchasing-program.