State Account Purchasing Guidelines

Fort Hays State University is a part of a Regents Purchasing Program designed to allow the university more autonomy in purchasing certain goods/commodities and services with state funds.

Please refer to the following guidelines:

Services provided on campus should be utilized: office supplies are ordered through Central Purchasing, computing supplies are ordered through CTC, printing services are available through the Printing Services office, etc.

$0-$999.99

Office supplies are purchased through Central Purchasing, https://bigcat.fhsu.edu/cp. Central Purchasing will research for the best quality at the lowest price on all office supplies and equipment. No documentation is required for all other purchases at this price range.

$1,000-$4,999.99

For purchases higher than state contract price, a Lotus Notes Price Justification Form should be completed. No documentation is required for all other purchases at this price range.

$5,000-$24,999.99

An informal Bid Process must be followed, including state contracts, if applicable. A Lotus Notes Informal Bid Form should be completed.

$25,000 and over

A Formal Bid Process must be followed, including state contracts, if applicable.

Sole Source

For Sole Source purchases, $5,000 and over, a Lotus Notes Prior Authorization form should be completed.

 

Detailed information regarding the Regents Purchasing Program can be located at http://www.fhsu.edu/purchasing/regents-purchasing-program.