Transcripts

What is a Transcript?
A transcript is a certified, official copy of your permanent record. In accordance with the Public Information Act and Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, student academic records are classified as confidential and may be released only with the student's written authorization and signature. NO ONE ELSE (including your spouse, parents, etc.) can request your transcript, as your written permission is required by law.

Ordering a Transcript
Any transcript request that is not filled out with complete information will be sent back to the requester indicating the missing information.

Please note: The fees paid for additional services do not expedite the processing time of a transcript, only the delivery time after processing. Delivery fees do not include any applicable fees for transcripts.

Delivery Options

Mail transcript requests to: Registrar, Fort Hays State University, 600 Park Street, Hays, KS 67601.

Fax transcript requests to: 785-628-4085. (A daytime call-back telephone number is appreciated).

Transcripts may be requested from our office on campus in Sheridan Hall 106, Hays, Kansas 67601-4099. Telephone requests are NOT accepted. A written request with a dated signature is required.

If you do not use the transcript order form for your mail, fax, express, international or international express request, include the following in a letter:

1. Your current name, plus any other name(s) you may have used when attending Fort Hays State University.
2. Your social security or student ID number.
3. Your date of birth.
4.Your beginning and ending dates of enrollment at FHSU.
5. The number of transcripts you are requesting.
6. Where each transcript requested is to be sent (please provide an accurate and complete address).
7. $5.00 for EACH transcript requested if not currently enrolled (see Transcript Fee).
8. No charge for EACH transcript requested if currently enrolled (see Transcript Fee).
9. Your original signature.
10. Your current home address and daytime telephone number.
11. Indicate if you want your transcript held until current term grades are posted and/or until degree is posted.
12. Requests faxed to our office require a credit or debit card number (American Express, Discover, MasterCard, or Visa) and expiration date. Absence of any required information will result in a returned request form to the requester. Individuals are welcome to fax in the Transcript Request THEN call the Registrar's Office at 785-628-4222 to give payment information if they do not wish to fax credit/debit card information.
13. Be aware that faxed transcripts are usually not considered “Official Transcripts” by receiving institutions. Be sure to check with the receiving party on their policy regarding transcripts.
14. Express Mail requests require a credit or debit card number (American Express, Discover, MasterCard, or Visa) and expiration date. Absence of any required information will result in a returned request form to the requester.