Responsibility of Students--Final responsibility
for planning a course of study and for fulfilling all requirements
and regulations rests with the student. The University Catalog
is the authoritative source of information on requirements and
regulations. All courses for which a student may claim credit
must be recorded on the official student schedule which is on
file in the Registrar's Office in accordance with enrollment and
add/withdrawal policies prescribed by the University. Students
who have questions about their official class schedule are encouraged
to check in the Registrar's Office. Advisors, counselors, and
others are pleased to help the student understand requirements
and plan a course of study.
Hour
of Credit
A semester is 16 weeks. A semester hour is a unit of credit given
for a course meeting one 50-minute period per week for 16 weeks.
Preparation for each class meeting is done outside the scheduled
class period.
Enrollment of More
than 18 Credit Hours
Students may be allowed to take in excess of 18 credit hours in
a semester only by recommendation of the advisor and approval
of the appropriate college dean.
Classification
of Students
Undergraduate special: High school students; undergraduate students
participating in special programs and required to enroll in special
course offerings.
| Freshman |
1 - 29 credit hours |
| Sophomore |
30-59 credit hours |
| Junior |
60-89 credit hours |
| Senior |
90 plus credit hours |
Lower division (freshman-sophomore): Up to and including
50 percent completion toward a baccalaureate degree; 0-89 quarter
hours or 0-59 semester hours.
Upper division (junior-senior): Over 50 percent
completion toward a baccalaureate degree; over 89 quarter hours
or over 59 semester hours.
Graduate I: A student who holds a baccalaureate
degree and who has completed less than 45 quarter hours or less
than 30 semester hours of graduate work.
Graduate II: A student who holds a baccalaureate
degree, has completed 45 or more quarter hours or 30 or more semester
hours of graduate work, and has been admitted to an advanced graduate
program.
Major Program
A major is a planned arrangement of courses in a given field leading
toward a particular degree. A signed major consists of a minimum
of 30 credit hours.
Minor Program
A planned minor is not required by the university. If a minor
is included in a student’s program,
it consists of at least 20 hours of credit in a department other
than the major and meets the requirements established by that
department. General education courses taken for a student’s
minor program may also be counted toward that student’s general
education requirements.
Course Number
and Levels
Course levels are identified by the first digit catalog course
number as shown below:
000-099 For undergraduate students: non-credit
courses.
100-299 For freshman-sophomore students;
undergraduate, lower-division courses.
300-499 For junion-senior students; undergraduate,
upper-division courses.
600-699 For undergraduate, upper-division
and Graduate I students. Graduate students enrolled in 600-699
level courses will be expected to produce a greater quantity and
quality of work that clearly demonstrates their master of the
subject matter which surpasses that of the undergraduates enrolled
in the same course.
800-899 For Graduate I students; graduate
credit only.
900-999 For Graduate II students; graduate
credit only.
Graduate I: Courses and thesis for master’s
students who have accumulated less than 31 graduate hours.
Graduate II: Courses for specialist’s
students who have completed more than 30 graduate hours.
Grades
and Grade Points
An evaluation of a student’s work is given in terms listed
below. Final grades for a course will be recorded in letter grades.
The grade point average is determined by dividing
the total number of grade points earned by the total number of
credit hours in which grade points are recorded. The GPA is carried
out to two digits past the decimal point (example 1.00). No rounding
shall be done to arrive at the GPA..
A Superior Achievement: 4 grade points per
credit
B Good Achievement: 3 grade points per credit
C Average Achievement: 2 grade points per
credit
D Minimum Passing Achievement: 1 grade point
per credit
U Unsatisfactory Achievement: 0 grade
points per credit
I Incomplete: Assigned at discretion of instructor
when work is of otherwise passing quality but incomplete, usually
for reasons beyond the student’s control. (See Removing an
Incomplete.)
W Withdrawal
WP Withdrawal Passing
WF Withdrawal Failing (not used in calculating
GPA)
WC Cancellation (non-payment of fees)
P Pass
CR Credit
NC No Credit
Scholarship Index—Grade
Point Average (GPA)
The grade point average is determined by dividing the total number
of grade points earned by the total number of credit hours in
which grade points are recorded.The GPA is carried out to two
digits past the decimal point (example 1.00). No rounding shall
be done to arrive at the GPA.
Dean’s
Honor Roll
All undergraduate students, including those enrolled in continuing
education classes and those enrolled in a second undergraduate
degree program, are eligible for the Dean’s Honor Roll distinction
subject to enrollment and successful completion of 12 or more
undergraduate credit hours (excluding pass/no credit hours and
incompletes) with a GPA for that academic term of at least 3.60.
Second undergraduate degree candidates should have declared a
second major and have a degree summary on file in the Registrar’s
Office.
Academic
Probation and Suspension
Students are expected to perform at a level which will lead to
graduation. A minimum of a C average (2.00) is required for graduation,
although specific fields may require more than the minimum (see,
for example, elementary and secondary education). If grades reflect
that students are not making progress towards a degree, they are
placed on academic probation or academic suspension.
Academic Probation
Students are placed on academic probation when their grade point
average is deficient from a 2.00. Academic probation is determined
by a minimum grade point average for each classification on an
increasing scale aimed to achieve the minimum 2.00 by graduation.
ACADEMIC PROBATION
Freshman 1.40 - 1.99
Sophomore 1.70 - 1.90
Junior 1.80 - 1.94
Senior 1.86 - 1.95
This academic warning is designed to alert students
that they are having academic difficulty in meeting graduation
requirements and that steps should be taken immediately to improve
their academic status.
Academic Suspension
Students whose grade point average is below probation levels are
suspended for poor scholarship. No freshman is suspended for academic
reasons at the end of the first semester of enrollment.
ACADEMIC SUSPENSION
Freshman Below 1.40
Sophomore Below 1.70
Junior Below 1.80
Senior Below 1.86
Academic Dismissal
Students who have been suspended prior and continue to make no
marked progress in raising their grade point average.
Academic Reinstatement: Students suspended from
the university for poor scholarship may be provided a period of
at least one semester during which they may reconsider and re-evaluate
their plans. A completed Application
for Academic Reinstatement may then be submitted to the Academic
Advising and Career Exploration Center. Each application will
be considered on its own merits by the Academic Instatement Committee.
Reinstatement is not automatic.
Students enrolling at another school during their
period of suspension from the university will be expected to achieve
a minimum of a C average at that school. An official transcript
from other institutions must be sent to the Office of the Registrar.
APPEAL: Any person affected by
these regulations who has shown marked improvement or who believes
they have been affected unfairly may appeal.
Non-Degree Students
An individual having a particular interest in university courses,
but who does not wish to work toward a degree or any other organized
program, may be permitted to pursue such courses.
Auditor
An auditor is permitted to “listen in” on a course but
takes no part in the discussion, tests, or examinations and receives
no credit. Permission to audit a course is granted by the instructor.
An auditor may be withdrawn from a course at the option of the
instructor. Such courses as swimming, keyboarding, and cabinet
construction cannot be audited.Full-time students, faculty, staff,
and persons 60 years of age and older may audit a class under
the conditions listed above. The regular fee per credit hour is
charged (fee waived for persons 60 years of age and over). Upon
completion of the class, “Audit” is recorded on the
individual’s transcript.Students may also audit a course
without a record made on the transcript. The student must seek
the approval of the instructor to audit the class. In this case,
there is no formal enrollment; fees will not be assessed.
Pass/No
Credit Policy
The purpose of the Pass/No Credit Policy (P/Nc) is two-fold: 1.
to encourage students to select courses outside their major areas
of study, with the purpose of broadening their educational experience
without the fear of poor performance, therefore jeopardizing their
grade point average;
2. allow departments to utilize the P/Nc option for certain courses
that, because of their structure, do not lend themselves to traditional/consistent
grading procedures.
(1) Any individual may enroll in a class for Pass/No
Credit.
(2) Undergraduate students may be allowed to apply a maximum of
24 Pass/No Credit hours, excluding HHP credit, toward their degree.
(3) The courses the student elects to meet general education requirements,
courses used in fulfillment of a major program (including cognates)
except as noted in (9) below, the language component for the B.A.,
and courses required in a student’s minor may not be taken
for Pass/No Credit.
(4) After a student has enrolled in a course under the Pass/No
Credit option, that individual may not subsequently change to
a graded basis in that course, nor can the student who has enrolled
for a grade subsequently change to a Pass/No Credit option.
(5) The student must declare Pass/No Credit for each course taken
Pass/No Credit at the time of pre-enrollment.
(6) It is the prerogative of the instructor to determine what
constitutes a particular letter grade. The instructor will report
a letter grade on the grade roster for the student at the end
of the semester. The Computing Center will convert the letter
grade to a P (Pass) or NC (No Credit). A grade of D or above will
be converted to a grade of P; a grade of U will be converted to
NC. The P or NC grade will be recorded on the student’s transcript.
(7) Under Pass/No Credit a grade of P is not used in computation
of the student’s GPA.
(8) No College of Education graduate course other than graduate-level
Early Field Experience may be taken Pass/No Credit and count toward
Teacher Certification and Endorsement.
(9) Departments shall have the option to designate certain courses
within their programs as P/Nc. Examples of such courses might
include: internships, readings, topics, practica, seminars, etc.
Change to Official Enrollment
Add Policy Statement
(Fall and Spring Semesters) effective Fall Semester 2007
Degree-seeking students may officially add open
courses for a semester with advisor permission according to the
chart below. Advisor permission is not required for non-degree seeking
students.
Last Day to Add/Enroll in an
On-Campus Course
(Fall Semester)
Course Length |
Calendar Day after Classes
Start |
| |
1st |
2nd |
3rd |
4th |
5th |
9th |
15th |
29th |
| Less than 1 week |
X |
|
|
|
|
|
|
|
| 1 week |
|
X |
|
|
|
|
|
|
| 2 weeks |
|
|
X |
|
|
|
|
|
| 3 weeks |
|
|
|
X |
|
|
|
|
| 4 weeks |
|
|
|
|
X |
|
|
|
| 5 weeks |
|
|
|
|
X |
|
|
|
| 8 weeks |
|
|
|
|
|
X |
|
|
| 10 weeks |
|
|
|
|
|
|
X |
|
| 16 weeks (full semester) |
|
|
|
|
|
|
|
X |
Last Day to Add/Enroll in an On-Campus
Course
(Spring Semester)
Course Length |
Calendar Day after Classes
Start |
| |
1st |
2nd |
3rd |
7th |
8th |
10th |
16th |
29th |
| Less than 1 week |
X |
|
|
|
|
|
|
|
| 1 week |
|
X |
|
|
|
|
|
|
| 2 weeks |
|
|
X |
|
|
|
|
|
| 3 weeks |
|
|
|
X |
|
|
|
|
| 4 weeks |
|
|
|
|
X |
|
|
|
| 5 weeks |
|
|
|
|
X |
|
|
|
| 8 weeks |
|
|
|
|
|
X |
|
|
| 10 weeks |
|
|
|
|
|
|
X |
|
| 16 weeks (full semester) |
|
|
|
|
|
|
|
X |
Last Day to Add/Enroll in a Virtual College
Course
(Fall and Spring Semesters)
Course Length |
Calendar Day after Classes
Start |
| |
1st |
4th |
5th |
7th |
10th |
14th |
| 1 day to 2 weeks |
X |
|
|
|
|
|
| 3 to 4 weeks |
|
X |
|
|
|
|
| 5 to 6 weeks |
|
|
X |
|
|
|
| 7 to 8 weeks |
|
|
|
X |
|
|
| 9 to 12 weeks |
|
|
|
|
X |
|
| 13 to 16 weeks |
|
|
|
|
|
X |
Add Policy Statement (Summer Terms) effective
Fall Semester 2007. Degree-seeking students may officially
add open courses for a term with advisor permission according
to the chart below. Advisor permission is not required for non-degree
seeking students.
Last Day to Add/Enroll in an
On-Campus Course
(Summer Term)
Course Length |
Calendar Day after Classes
Start |
| |
1st |
2nd |
3rd |
4th |
8th |
10th |
| Less than 1 week |
X |
|
|
|
|
|
| 1 week |
|
X |
|
|
|
|
| 2 weeks |
|
|
X |
|
|
|
| 3 weeks |
|
|
|
X |
|
|
| 4 weeks |
|
|
|
|
X |
|
| 5 weeks |
|
|
|
|
X |
|
| 8 weeks |
|
|
|
|
|
X |
Last Day to Add/Enroll in a Virtual
College Course
(Summer Term)
Course Length |
Calendar Day after Classes
Start |
| |
1st |
4th |
5th |
7th |
| 1 day to 2 weeks |
X |
|
|
|
| 3 to 4 weeks |
|
X |
|
|
| 5 to 6 weeks |
|
|
X |
|
| 7 to 8 weeks |
|
|
|
X |
Procedures for Adding Courses.
Log into your TigerEnroll account:
1. Select the semester
2. Select the course you would like to add under “Course
Search”
3. Click on the “Add Courses to Schedule Worksheet”
button
4. Click on the “Pre-Enroll/Schedule Changes” tab
5. Select the course you wish to add to your schedule and place
a check in the box to the left of the course
6. Click on the “Add Selected Courses to Student Schedule”
button
Your request will then be sent to your Academic
Advisor for approval prior to processing. Once your add request
is approved by your advisor you will receive an email notification
in your ScatCat account reminding you to complete payment for
the course. You should complete payment within your TigerEnroll
account by going to the “Enrollment/Payment” tab.
For add and enrollment deadlines refer to
the Academic Calendar.
Withdrawal Policy
Statement. Students may withdraw full-semester courses through
11:59:59PM CT on the 35th day of the semester. Students withdrawing
during this time period will not receive any notation on their
transcript. Students who withdraw after this period and thru 11:59:59PM
CT on the 70th day of the semester will receive a notation on
the transcript of withdrawal (W). No withdrawals after the 70th
day of the semester. Students receiving financial aid have additional
responsibility and should contact the Office of Student Financial
Assistance in Custer Hall, 785-628-4408.
Procedure for Course Withdrawal.
Log into your TigerEnroll account:
1. Select the semester.
2. Click on the “Pre-Enroll/Schedule Changes” tab
2. Select the course you would like to drop and place a check
in the box to the left of the course
3. Click on the “Remove/Drop Selected” button.
Your request will then be sent to your Academic
Advisor for approval prior to processing.
For refund information or drop deadlines refer to
the Academic Calendar.
It is important to check with the office of
Financial Assistance prior to dropping or withdrawing from a course
to verify how it will affect your Financial Aid status.
Procedure for Totally
Withdrawing from the University. Students who desire to totally
withdraw from all semester or term courses should review the “Withdrawal
Policy Statement” and follow procedures four course withdrawal.
Students who leave the university without officially withdrawing
are considered to be enrolled to the end of the semester and subject
to a grade of unsatisfactory “U.” Financial aid recipients
who totally withdraw may be responsible for federal repayment
of aid based on the last date of attendance and/or academic participation.
Appeal
Procedure
Students who wish to appeal the fee and add/withdrawal policies
should request an appeal form from the Office of the Registrar,
Sheridan Hall 106. The appeal must be in writing, contain instructor,
advisor and/or other appropriate support statements, and be submitted
to the Academic Appeals Committee in care of the Registrar, Sheridan
Hall 106.
Removing
an Incomplete
The instructor will determine the conditions to be met for removal
of an incomplete (I) for undergraduate courses. These conditions
will specify the work to be completed and the time allotted for
its completion; however, the maximum length of time for fulfillment
of requirements to remove an incomplete grade shall be one year
or one year after release from active duty for those students
who are members of activated military reserve units.If the work
is not completed within this time, the incomplete will revert
to a grade of “U.” Prior to this issuance of a “U,”
a student may request additional time by submitting a written
petition to the Registrar. This additional extension will also
require the approval of the instructor or, in the absence of the
instructor, the department chair. If the student does not receive
an extension, the incomplete grade will revert to a grade of “U.”
Once a “U” grade has been issued, a student may improve
that grade by using the procedure for “Improving a Grade.”This
rule with regard to time limit shall not apply to students admitted
to the Graduate School for graduate credit in courses centered
on individual study such as theses, problems, readings, research,
seminars, practicum, and independent study. It will apply to all
other courses in the Graduate School in which class work is ordinarily
completed in the process of the regular semester.
Improving a Grade
A student may attempt to improve a grade in an FHSU course only
by repeating the course from FHSU. All grades remain on the student's
transcript and the grade for the last enrollment in the course
will be used in determining grade points. The grade in the course
being repeated will also contain a notation RP (Repeated) on the
transcript.A student who has an earned bachelor's degree may not
repeat courses to improve the undergraduate degree grade point
average once they have graduated. Although a course may be repeated
to improve cumulative grade point average, the grade in the course
being repeated will contain a notation RPD (Repeat of Course in
Earned Degree Program).
Undergraduate Student
Grade Appeals
Membership in the FHSU learning community imposes upon the student
a variety of commitments, obligations, and responsibilities (e.g.,
preparation for class, attendance, completion of reading assignments,
participation in the governance of student affairs, etc.). One
of these responsibilities includes the appropriate and prescribed
use of the grade appeals process.Students are expected to first
avail themselves of theuniversity's established tradition of informal
appeals which may involve one or more consultations with the instructor(s)
involved. The reciprocal obligations which bind the members of
the university learning community to one another require that
all grade disputes must be initially addressed and discussed at
this level. Failure to recognize this obligation to the instructor(s)
on the part of the student must bring into question the appellant's
commitment to the learning community and seriously prejudice further
petitions for a resolution of the problem. If a grade dispute
is not informally resolved at this level through consultation
with the instructor, the department chair, or the college dean,
the student is obliged to consult next with the appropriate department
chair who will inform the student in writing of formal departmental
appeal procedures and the student's entitlement to formal university-level
appeals procedures and options.
Academic
Clemency
An undergraduate student returning to FHSU after a minimum separation
from all institutions of higher education of two calendar years
may petition to remove one or two academic terms (at the discretion
of the student) of FHSU credit hours and corresponding grades
from the student's official transcript record. Only FHSU credit
hours and coursework taken prior to the two-year separation may
be petitioned. If two enrolled semesters are appealed, then such
terms must be consecutive enrollments as follows: (1) consecutive
fall-spring terms, (2) consecutive spring-summer terms, (3) consecutive
spring-fall terms (if not enrolled in the intervening summer term),
or (4) consecutive summer-fall terms. The petition may be filed
after the student has completed a minimum of 24 semester credit
hours with a grade point average of 2.50 or better on all courses
completed following re-enrollment at FHSU. The student may appeal
only once. All approved appealed course numbers and names would
remain on the student's transcript with the appealed grades and
credit hours removed. The notation "Academic Clemency Granted,"
would be entered on the transcript in lieu of the appealed grades
and credit hours. The approved appealed course grades and credit
hours would not be included in any subsequent calculation of the
student's overall grade point average. This policy is not applicable
to any credit hours previously earned in any associate or baccalaureate
degree program. For further information, contact the Office of
the Registrar.
Official
Enrollment/Transcript Record
The transcript is a record of the student’s official enrollment
as of the 26th day of classes through the end of the semester,
with grades recorded at the end of the semester. For the summer
term, official enrollment is the 17th day of the term through
the end of all summer-term course enrollments.
Withholding Records
(transcripts; pre-enrollment). In the case of a student who is
delinquent in an account to the university, e.g., unpaid traffic
or parking violations, library fines, etc., or has had official
disciplinary action taken, the appropriate university official
may request that the student’s record not be released. The
effect of this action is that transcripts are not released and
pre-enrollment forms are withheld. To rescind the action, the
Office of the Registrar must receive authorization from the official
who originally requested the action indicating that the student
met the obligation. However, a student for whom there is a transcript
“hold” will not be prevented from visually reviewing
the transcript in the Office of the Registrar.
Degree-Granting Periods
and Dates of Degrees Earned
There are three degree-granting periods: fall semester, spring
semester, and summer term.
The last day of the fall and spring semesters and summer term
is the date recorded on diplomas and on the transcripts for all
students fulfilling degree requirements within a degree-granting
period. Diplomas are mailed to students earning degrees after
each semester or term.
Academic
Honesty
All members of academic communities espouse the values of honesty,
fair play, and trust. Students who participate in activities which
misrepresent their academic work by engaging in acts as outlined
below will be subject to penalties assessed by appropriate classroom
instructors or other designated persons.Examples of violations
of these values include but are not limited to: (1) Plagiarism,
taking someone else's intellectual work and presenting it as one's
own (which covers published and unpublished sources). Using another's
term paper as one's own; handing in a paper purchased from an
individual or agency; submitting papers from living group, club,
or organization files; or using another's computer program or
document are all examples of plagiarism. Standards of attribution
and acknowledgment of literary indebtedness are set by each discipline.
Students should consult with their department or with recognized
handbooks in their field if in doubt. (2) Cheating is proscribed
in any form. Examples include consultation of books; library materials
or notes during a test without the instructor's permission; use
of crib sheets or hidden notes; intentional observation of another
student's test; receipt of a copy of an exam or questions or answers
from an exam to be given or in progress; substitution of another
person for the student on an exam or another graded activity;
deliberate falsification of lab results; submission of falsified
data; alteration of exams or other academic exercises; and collaboration
on projects where collaboration is forbidden. (3) Falsification,
forgery, or alteration of any documents pertaining to assignments,
examinations; and academic records.Students participating in any
violation of the values of honesty, fair play, and trust must
accept the consequences of their actions. Classroom instructors
and/or faculty review/appeals committees and academic administrators
will assess the penalties for violation of this policy. The seriousness
of the violation will dictate the severity of the penalty imposed.
The penalties may include any of the following: lowering of grade
for assignment/activity; lowering of term grade; failure of class
assignment; suspension from the university; or dismissal from
the university. Students who cooperate or remain silent about
cheating or plagiarism by others or who take credit for the work
of others will also be held in violation of this policy.Students
accused of any violation may avail themselves of the established
academic appeals process if they disagree with any accusations
and/or penalties imposed by a faculty member, reviewing committee,
and/or academic administrator felt to be unjust. The university
guarantees students its commitment to adherence and assurance
of due process.Policy Statement Dissemination. As part of this
policy, the university commits itself to full disclosure and dissemination
of this policy to students and faculty. Procedures for disclosure
and dissemination will be developed by the Provost/Vice President
for Academic Affairs in concert with the acceptance of this policy.
Class
Attendance, Absence Notices and Records, Absences of Students
The student is responsible for attending all classes on time,
beginning with the first day of classes. If the student's participation
in organized university activities should require missing a class
or classes, it is the student's responsibility to notify instructors
in advance and arrange to make up missed work. If the student
misses classes due to illness, the student should seek treatment
at the Student Health Center in order to facilitate early return
to class. If the student is hospitalized, ill at their parental
home, or has extenuating circumstances, the student should report
this to the Student Health Center. A death in the immediate family
should be reported to the Office of Student Affairs. However,
it is the student's responsibility to see instructors and arrange
to make up all missed work.In advance of any off-campus, officially-approved
group activity (athletics, music, conferences, etc.), the group's
sponsor must place on file a list of participating students in
the office of each dean (arts and sciences, business and leadership,
education and technology, and health and life sciences). Lists
should be alphabetized for easy reference. In special individual
cases or situations, certain offices (Student Health, Registrar,
Student Affairs, etc.) may inform instructors of extenuating circumstances,
but these are not excuses. The student is still held responsible
for the work missed during the absence. Whenever a student is
absent from a class more than three times and the instructor does
not know the cause, the student’s name should be reported
to the Vice President for Student Affairs. The vice president
will then try to ascertain the reason for absence. In addition,
the faculty member has an obligation to impress upon students
the importance of regular class attendance.Faculty members who
make regular class attendance checks may inform the dean of the
appropriate college of students’ excessive absences. In such
instances, students will be informed to either initiate an official
withdrawal within the time frame for official withdrawal or make
arrangements with the instructor to complete the course. If the
student fails either to withdraw officially or to complete the
course, the student will be assigned the grade of U at the end
of the semester.
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Comments regarding this page are welcome: jmaxwell@fhsu.edu.
