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    Residential Life

    Move Out Procedures


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    Checkout Time
     All residents are required to sign up for check out with their respective Resident Assistant on a signup sheet, which will be posted by their RA. You will need to sign up 24 hours in advance of your requested checkout and checkout 24 hours after your last final or by 5:00 p.m. on Friday of finals week, whichever comes first.

    Due to maintenance, campus facilities projects, and summer conferences, we will not be offering any extensions beyond the Residence Hall Contract 2012–13 expiration date and time of Friday, May 17, 2013 at 5:00 p.m.

    All residents requesting to stay past the end of contract date must contact their hall director by Thursday, May 16, 2013 at 12:00 pm. The only exception is for graduating seniors and any other students that are approved to stay after contacting their hall director. Any students that are approved to stay will be required to move to Custer Hall during one of the following time-slots
    • Friday, May 17, 2013 – 4:00 p.m. – 6:00 p.m. 
    • Saturday, May 18, 2013 – 10:00 a.m. – 12:00 p.m. 
    • Sunday, May 19, 2013 – 10:00 a.m. – 12:00 p.m.     
     
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    Graduating Seniors 
    If you are a graduating senior, you will need to speak with your hall director prior to Wednesday, May 16, 2013, and provide documentation of your graduation status. You will be allowed to stay until Saturday, May 18, 2013 at 3:00 p.m. Please begin to make your travel and late stay arrangements now.  
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    Food Service
    The McMindes Café will close on Friday, May 17, 2013 at 2:00 p.m and the all dining options open in the Memorial Union will be open until 5:00 p.m. However, all meal plans will become inactive as 2:00 p.m. on Friday, May 17, 2018. Starbucks will be the only concept open on Saturday, May 18, 2013 from 8:00 a.m. until 10:00 p.m.  
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    Safety 
    Please remember to watch your property when you are packing your belongings. Do not load your car with valuables and leave it unattended overnight. Packed cars are targets for thieves during pre-finals and finals weeks. Please keep your doors locked.  
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    Damages
    If room damage was not noted on your Room Condition Report at the time of your check-in, it is considered your liability, and you will be charged for it, unless you can prove otherwise. Any charges for damage or cleaning in a common area will be divided equally among all students in the floor, hall, or building. Additional cleaning and damage charges may be assessed after checkout. Any damage charges may be split between roommates if the hall director deems necessary. If you would like to appeal any charges you will need to email srl@fhsu.edu by May 31, 2013.
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    Cleaning Agreements
    Please review the checkout procedures carefully and make an effort to talk to your roommate to work out a fair and equitable cleaning arrangement.  
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    How to Have a Successful Checkout 
    Below is a checklist of areas expected to be cleaned before you and your roommate check out on or before Friday, May 17, 2013 5:00 p.m. Please negotiate between yourselves who is to be responsible for cleaning a specific area. It is important to note that these procedures are part of your contract and that failure to follow through with these procedures may result in an improper checkout fine as well as charges for cleaning, missing keys and furniture, and damaged property. Also, it is expected that once your roommate has cleaned agreed area(s) and has been successfully checked out by a staff member, it is your responsibility to keep the area clean. If you mess up a “signed off” area and fail to clean it, you will incur the cleaning charge even though it was your roommate’s area of responsibility. Everyone is responsible for removing all debris and personal belongings from the room.  
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    Move Out Checklist
    • Sign up for a checkout time with RA at least 24 hours before requested checkout time
    • Must Check Out by Friday May 17th at 5:00 pm
    • What to Turn In:
      • Room Key
      • Pass Key when applicable
      • Forwarding Address On Key Card
      • Mail Key if applicable
       
    • What has to be cleaned:
      • Closets
      • Upper Cabinets
      • Drawers
      • Desk
      • Window Sill
      • Pull-Out Board
      • Chairs
      • Walls
        • Remove all Residue
         
      • Bulletin Boards
        • Pull Out All Staples
         
      • Emptied and Clean Trash Can
      • Mirror
      • Blinds
      • Sweep/Mop Floor
      • Under Bed Too
       
    • Bring all trash and recycling to designated locations located by each of the residential halls. Do not leave trash in hallways or other public areas.
    • Help the environment while you move out:
      • Donate all unwanted reusable items such as clothing, appliances, unopened non-perishable food, bedding, and electronics at your hall lobby until May 17, 2013 at 5:00 p.m.
      • Recycle all paper, cardboard boxes, glass and plastic bottles, and metals cans at your residence hall's nearest recycling site.
       
    • Remove all personal belongings. (Have you checked the bathroom, laundry areas, drawers, and trunk rooms?)
    • Return any checked out equipment to the Housing Service Center (games, movies, hand trucks, etc).
    • Return all dishes (including the plastic dining plates and baskets), flatware, and glasses belonging to Chartwells to the McMindes Cafe.
    • Remove all decorations from walls, windows, mirrors, and doors.
    • Be sure all residence hall furnishings (including beds, recycling bins, bookcases, desk chairs, etc.) are accounted for and left in the room. All furnishings must be reassembled if they were disassembled. If your bed is lofted (or if you unlofted it), all pieces must be left in the room.
    • Restore your room to the condition it was when you checked in, including moving furniture if needed.
    • If the checkout appointment with your RA is not maintained, you may be charged an improper checkout fee.