Outlook Email Migration will begin soon

The email migration will be starting soon! PLEASE read this information in full as it is important!

Here's what you can do to help!

  1. Activate your TigerNetID! http://www.fhsu.edu/activate
  2. Test your connection to Office 365! http://portal.office.com
  3. Get rid of any emails you no longer need in Lotus Notes! If you have emails more than 3 years old, do you REALLY need them? Some of you have email more than 7 years old, c'mon man!

Doing these three things will go a long ways in smoothing the migration to Outlook.

Migration Timeline

All of the email in your Lotus Notes email account will be copied over to Outlook. This process will begin later this week with your older emails. This does not mean that we have migrated your email account!!!! But, you will be able to access your new account and start seeing these older emails at that time using the Office 365 website login. Also, we will soon be downloading the Microsoft Outlook software to your computers - and you will also be able to see the older emails there as well. Remember, this does not mean that you are migrated yet!

Email will be migrated in waves, and the information below will help you determine when your email account will be migrated:

  • Faculty, Adjunct Faculty, Staff, and Foundation: Accounts will be switched to Office 365, Wednesday night, Jan. 27. That means all new emails will start to go to your Outlook email at this time and will be available for you to access Thursday morning. NOTE: It is going to take a couple of weeks to copy the Lotus Notes email, so not all of your email will be copied over at this time. We will continue copying all of the data over as quickly as we can, but there is just too much data to make the switch occur instantaneously. This means you will probably have to use two email systems for a short period of time. We know that this is an inconvenience, but it cannot be helped.
  • Student Employees: Accounts will be tentatively switched over the night of Feb. 17. NOTE: Student employee account names will be changed and we will be adding a ".se" extension on them. For example, if I were a student, my new student email account would be magriffin2.se@fhsu.edu.
  • Departmental/Generic: Accounts will start migrating individually on March 1. These accounts will not all switch over at the same time, they will have to be addressed individually. And, yes, this will take quite a bit of time. If you know of old accounts that are no longer used, please let us know so that we can delete them.
  • Retired faculty and staff: Accounts will tentatively be migrated the night of March 30, at which time all new emails will be going to your new Outlook account, but we will still need to finish copying your Lotus Notes data over to Outlook. We will send you more information as we get closer to this date. Additionally, most of the accounts for the retired faculty and staff have not been created in Office 365 yet. So, it is not imperative that you do the password reset at this time. We will notify this group specifically when we do want you to activate your TigerNetID and reset your password.
  • Additional/Miscellaneous: Accounts that have not been addressed yet will be taken care of after things settle down from all the other migrations. We expect to have everyone's email migrated before the end of the spring semester.

What else do I need to know?

  1. DO NOT UNINSTALL your Lotus Notes program!!! You will still need to use the workflow applications for a while yet. Plus, if you have archives in Lotus Notes, you'll need the Lotus Notes application to access those until we can get them moved to Outlook.
  2. Your TigerNetID may not be the same as the email address you've been using. We know that and it's OK! We will have an alias setup for your existing email address so all your mail will come into Outlook.
  3. Don't FREAK OUT! Everything is going to be ok. You don't need to worry about losing any of your old emails. They will still be in Lotus Notes and accessible there for a long time. Yes, there's going to be a learning curve for all this, but we can all help each other. If you're really stumped with a difficult issue, call TigerTech at 785-628-3478 and they'll get you the help you need.

There's way more to know about Outlook and Office 365. We HIGHLY recommend that you check out these resources:

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