Completing a Virtual College Course Development and Support Proposal

Before submitting a Course Development Proposal the faculty or staff member should discuss the course with the Department Chair. Next the Department Secretary should be asked to submit a Virtual College Course Development and Support Proposal or Redevelopment Proposal. Steps by step instructions for submitting the proposal follow:

1. Open the Virtual College workflow icon in the Lotus Notes workspace. This is the same icon used to submit course approvals.

2. To begin a new proposal click on the Course Development button in the bottom left corner of the view.

3. Next click on Course Development or Course Re-development depending on the nature of your request.

4. Make sure to complete all fields of the form.

5. Once the form is completed click on Edit Approver List button; click to highlight “entered when submitted” line, click OK. All “Entered when submitted” lines must be changed to contain an approver’s name. The order of the approver list should be: Course Developer, Department Chair, Academic Dean, Graduate Dean (if applicable), and Director of the Virtual College.

6. At the “Approver Name” window, click the down arrow (the FHSU Address book will pop up; select the name of the first approver, then click OK. Repeat these steps for all additional approvers. Note: if there is an unused approver slot it must be filled with the name of the Director of the Virtual College (Dennis King).

7. Now click on Submit for Approval. A message will appear informing the submitter that “Notification has been sent to 1st approver’s name.”

8. The submitter and approvers may check on the status of the course approval as it progresses through the approval process, at any time.

Once the proposal as been approved, the Director of the Virtual College will meet with the Course Developer to sign the Course Development Agreement.