Teacher Education Student Policies

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Emails will be answered within three working days. Candidate use of correct English and grammar in verbal and nonverbal communications will be enforced.


In order to continue in education courses required for any Teacher Education major, the candidate must meet the following requirements:

1. Indicate adequate preparation in teaching fields to perform Student Teaching assignments

2. Attain a grade index of 2.75 in coursework completed in a teaching field and 2.75 in the overall coursework or last 60 hours

3. Attain a letter grade of "C" or better in general education and education courses required for any Teacher Education major

4. Meet waiver requirements, if admitted to Teacher Education on a waiver, within the same semester (NOTE: Waivers are only granted one time for one semester of restricted classes)

5. If a letter grade was lower than a "C" in education courses required for the major, the candidate may repeat the non-restricted or restricted professional education course(s) required for his/her major only one (1) time

6. NOTE: A student who has an earned bachelor's degree may not repeat courses to improve the undergraduate degree grade point average once he/she has graduated. Although a course may be repeated to improve cumulative grade point average, the grade in the course being repeated will contain a notation RPD (Repeat of Course in Earned Degree Program).

The candidate will be required to lay out from Teacher Education for a period of at least one year during which he/she should reconsider and re-evaluate his/her plans if any of the following occur:

1. A grade index of 2.75 in coursework completed was not maintained

2. Waiver requirements were not met within the semester that the waiver was granted

3. Professional education courses(s) was/were repeated and the letter grade obtained was lower than a "C"

The procedures for discontinuing a candidate are as follows:

1. The Licensure Officer will convene the Admission and Retention Committee of the COPTSP within 10 working days after final grades are posted.

2. Notification of the decision of the Committee will be conveyed to the candidate within one week of the Committee's decision.

3. The student may make a final appeal to the Dean of the College of Education and Technology.

4. If a student wishes to apply for reinstatement after a period of at least one year, an Application for Reinstatement in Teacher Education must be completed.


All candidates in Teacher Education classes have the right to question assigned grades in the department. Candidates should carefully examine their own work and other related factors of performance, such as class attendance, before pursuing an appeal. However, if a candidate believes assigned grades are the result of an instructor error, discrimination, or other unfair, arbitrary or capricious practices, they may question the basis upon which the grades were awarded. Click the following links for the full policy and step-by-step procedures:


All assignments are due as assigned. Assignments submitted within one week past the due date would receive a minimum grade reduction of 20%. No assignment will be accepted more than one week past the due date. Excused absences include any verified FHSU sponsored activity and/or candidate’s major illness(es) and/or funeral attendance whereby the instructor receives official documentation. Any exceptions are at the discretion of the instructor.


Any faculty member who has direct and ongoing contact with any COET Candidate may address inappropriate behavior on the part of the Candidate. If the process of correcting behavior through counseling by faculty members is ineffective in changing the Candidate's behavior, the Candidate may be removed from the appropriate Department or Program. In addition to maintaining appropriate professional behavior as described below, to be retained in the program, candidates must also demonstrate appropriate professional dispositions.

A. Candidates in the College of Education and Technology may be removed from a Department or Program for behavior including, but not limited to, the following reasons:

1. Plagiarism

2. Persistent and/or egregious non-professional behavior

3. Repeated absences and/or tardiness

4. Frequent use of offensive language

5. Argumentative behavior

6. Criminal behavior

7. Professional inadequacies

8. Inadequate personal hygiene

9. Inability to adequately communicate

10. Inability or unwillingness to work positively with others

11. Failure to meet academic standards in terms of GPA or program completion

12. Personality traits or behaviors that lead to ineffective teaching/leading/collaboration skills and abilities

13. Inability to follow directives and implement feedback

14. Behavior deemed to be a safety issue will be immediately referred to the COPTSP Admission and Retention Committee and Department Chair. If any conduct, behavior, or other circumstances of, or relating to the Candidate represents a serious threat to the health or safety of the university, college or departmental community, or otherwise represents a substantial interference with the university, college or department, the Candidate may be removed immediately. The candidate may appeal this decision as identified above.

15. Clinical/Field Experience: Demonstration of clinical/field experience impairment, inability to develop and implement clinical/field experience judgment, inability to develop and implement clinical/field experience skills and/or has personality traits that conflict with the profession

B. Procedures for Removing Candidates from a College of Education and Technology Department or Program

1. If an advisor or any other faculty member becomes aware of any circumstances and/or any other non-professional behavior/inadequacy in a COET Candidate, that if not changed, would seriously affect the Candidate's ability to satisfactorily perform in the capacity expected for graduates of the Candidate's program, the faculty member should counsel with the candidate to:

  • a. Make the Candidate aware of the problem
  • b. Offer the Candidate assistance in the development of a strategy to correct the problem or refer the Candidate for further assistance
  • c. Establish a specific and reasonable amount of time for the Candidate to correct the problem

2. Compose a report indicating the nature of the problem and recommended steps for correction within a specified time and place it in the Candidate's advisor's file and provide a copy to the Department Chair.

3. Remove the written report, if the problem is corrected within the specified timeframe, from the advisor's file at the time of graduation or program completion and the Department Chair should be notified.

4. If the problem persists, or another problem occurs, another counseling procedure including addressing the items in (1) above should be conducted.

5. If three written reports have been placed in a Candidate's advisor's file, without ample correction by the Candidate, a recommendation for removal from the Department can be made by the faculty member or advisor to the committee referenced below:

  • a. A committee composed of members from the COPTSP Admission and Retention Committee, the Candidate's advisor, and Chair of the Department, should convene and make a decision on the removal of the Candidate based on the three reports in the Candidate's advisor's file.

6. The Candidate may make a final appeal to the Dean of the College of Education and Technology.

The Candidate should follow the dispositions of the College of Education and Technology and the Department and Program of the Candidate's major.


If a student would like to change their advisor but not the major, he or she will need to contact the Chair of Teacher Education. Student may need to provide additional explanation on why he or she is making the request.


Steps for changing a student's major (outside of Teacher Education):
1. Student contacts current advisor with request to change majors
2. Advisor sends request via email to the chair of the desired department
3. Advisor sends student file to the new department

Steps for changing a student's major and/or adding a minor (within Teacher Education):
1. Student contacts current advisor with request to change majors and/or add a minor within the Teacher Education department
2. Advisor sends request via email to the Chair of Teacher Education
3. Chair will make the requested changes and assign a new advisor if applicable


Fort Hays State University can pay for student registration and/or entry fee in advance of a trip. Should the student become unable to attend, he or she must notify the appropriate organization sponsor as soon as possible. If a substitution can be made, the student's responsibility for the fee may be reduced or eliminated. In the event that a replacement cannot be found, the student must reimburse Fort Hays State University the full cost of the registration that was paid on his or her behalf (except in the event of a documented personal medical or family emergency, or death). Failure to reimburse Fort Hays State University as agreed will result in the student's academic record being flagged, prohibiting registration, release of grades, etc. until the university has received full reimbursement.
See the Student Registration Reimbursement Agreement for more information.


Follow the steps below to make an appeal for credit that did not transfer in as a FHSU course:

For Teacher Education courses:
1. Student contacts advisor with request to appeal for transfer credit

2. Advisor requests the following information from the student:

  • Course Title/Number
  • Course Description
  • Institution Completed
  • Semester/Year Taken
  • Final Grade Received
  • FHSU Equivalent Course

3. Once received, the advisor will forward information to the Chair of Teacher Education for review. If no, Chair will inform advisor and student of the reasoning behind the decision. If yes, the course is equivalent to a major requirement, advisor will forward Chair's decision onto the student and degree analyst.

4. Advisor makes notation of decision in student's file

For all other courses:
1. Student contacts advisor with request to appeal for transfer credit

2. Advisor forwards request to the student's degree analyst in the Registrar's Office

3. Student will need to send course description(s) and/or syllabi (email or fax for quicker turn around) to the degree analyst

4. The degree analyst will forward the course description(s) and/or syllabi to the department for evaluation. Typically this evaluation could take up to two weeks.

5. Once evaluated, the degree analyst will contact the student and the advisor to discuss how the course will or will not transfer

6. Advisor makes notation of decision in student's file

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