Fort Hays State University > About FHSU > Division of Student Affairs > Transcripts
The transcript form has been updated and associated mailing and processing fees now apply. Please carefully review the different mailing options and complete all the required fields on the transcript request form. The form must be printed and signed by the student. We cannot accept e-mailed requests.
A transcript is a certified, official copy of your permanent academic record. In accordance with the Public Information Act and Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, student academic records are classified as confidential and may be released only with the student's written authorization and signature. NO ONE ELSE (including your spouse, parents, etc.) can request your transcript, as your written permission is required by law.
You may have been told to have an official (or even unofficial) transcript sent from your high school or previous college/university to Fort Hays State University. They are required for admission, for financial aid, or even to complete your Fort Hays degree. Therefore, it is very important to fulfill this request. When contacting a prior school to have their transcript sent to FHSU, use the information listed at Contact Us. This also provides information to other colleges/universities who have the capability of emailing official transcripts.
Fort Hays State University maintains academic transcripts of all prior students, whether you attended here when we were known as Western Branch of the Kansas Normal School of Emporia (from 1902-1914), Fort Hays Kansas State Normal School (from 1914-1923), Kansas State Teachers College of Hays (1923-1931), Fort Hays Kansas State College (1931-1977) or currently Fort Hays State University.
Fort Hays State also houses academic transcripts from the now-closed St. Mary of the Plains College, Dodge City, KS, and Marymount College of Kansas, Salina, KS, and a number of schools for which THEY held records. Those schools are St. Mary of the Plains Academy, which closed in 1942, St. Mary of the Plains High School, 1952-1969, and SMOP and Marymount Nursing Program Hospitals: Halstead Hospital, Halstead, KS; Mercy Hospital, Parsons, KS; Mt. Carmel Hospital, Pittsburg, KS; St. Anthony Hospital, Dodge City, KS; St. John's, Salina, KS; St. Joseph's Hospital, Wichita, KS; St. Joseph's Hospital, Ponca City, OK; St. Mary's Hospital, Winfield, KS; and Stormont Vail, Topeka, KS. Fort Hays also has limited records for a truck-driving school which had been affiliated with St. Mary of the Plains College.
Currently enrolled student
Non-enrolled student or currently enrolled student (fourth or subsequent transcript)
Any transcript request that is not filled out with complete information will be sent back to the requester indicating the missing information. Please note: The fees paid for additional services do not expedite the processing time of a transcript, only the delivery time after processing. Delivery fees do not include any applicable fees for transcripts. Delivery fees are also assessed on student-requested updates of international admission documents.
Transcript Request Form (PDF) *Get Acrobat Reader FreeUS Postal Service--Domestic/Intracontinental Mail No charge Delivery Time: StandardFax Fee (to domestic numbers only) $5 per telephone numberExpress mail (to U.S. addresses)$15 per envelope Delivery Time: Next dayInternational Airmail $5 per envelope Delivery Time: up to several weeksInternational Express mail $40 per envelope Delivery Time: less than one week
Mail transcript requests to: Registrar, Fort Hays State University, 600 Park Street, Hays, KS 67601. Fax transcript requests to: 785-628-4085. (A daytime call-back telephone number is appreciated). Transcripts may be requested from our office on campus in Picken Hall 302, Hays, Kansas 67601-4099. Telephone requests and emailed requests are NOT accepted. A written request with a dated signature is required.
Fort Hays is now in partnership with the National Student Clearinghouse and offers you the service of ordering your transcript online using any major credit card.
If you do not use the transcript order form for your mail, fax, express, international or international express request, include the following in a letter: