Memorial Union
Event Planning and Meetings
Reserving Rooms and Spaces

Reservations for space in the union may be made online with the EMS Room Reservation System at or by calling (785) 628-5305.

Items to consider before booking:

  1. Date and Time of the Event
  2. How many people you expect in attendance at your event?
  3. What kind of room setup will you need (theatre seating, classroom seating, u-shape seating, etc.)?
  4. Will there be any special needs (technical equipment, food, personnel)?

The reservationist will find the most appropriate room based on your needs and will provide you with a confirmation.

Union Policies & Guidelines (pdf file)

Event-Conference rooms:
            Black & Gold Room
            Cody Commons
            Fort Hays Ballroom
            Meadowlark Room
            Pioneer Room
            Prairie Room 
            Smoky Hill Room 
            Stouffer Lounge
            Cavalry Room
            Trails Room -- Greek Room

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