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Oktoberfest

Celebrating the Volga German Heritage of Hays 

Oktoberfest is a unique fundraising opportunity for student organizations at FHSU. This year, 30 student organizations participated, selling merchandise such as t-shirt and koozies, endless food items honoring a variety of heritages, as well as hosting games at their booths.  

Requirements for Participation following Oktoberfest 

  • All cash sales from Oktoberfest 2018 must be deposited and processed through the organization's Student Activity (SA) account.
  • Participating organizations must remit 5% of their Net Sales to the Volga German Society no later than December 31, 2018. To accommodate the university process, payments should be requested by November 2, 2018. If payment is not received by the Volga German Society by this deadline, a $100 late fee will be assessed to the organization and you may be disqualified from participating in the event in future years. 
  • Organizations are responsible for initiating this process immediately following Oktoberfest. 

Financial Information

Prior to Oktoberfest, several financial training sessions were offered to participating organizations. These sessions covered information on making deposits, creating supplier invoices, included a review of tax categories as well as how to request access to Workday, and much more. 

Please download the presentation slides here to review the financial guidelines. Appropriate contact information is included in the presentation materials. 

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