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Oktoberfest 2018
Friday, September 28

Oktoberfest is a unique fundraising opportunity for student organizations who look forward to participating each year. In 2017, approximately 30 student organizations participated in the festivities. Groups sold food items such as bierocks, turkey legs and various soups as well as merchandise including t-shirts, koozies and dishware. A select few organizations even hosted games at their booths featuring corn hole and a photo booth! 

Thank you for your interest in registering for the Oktoberfest 2018 event!

Only organizations that were recognized by the Center for Student Involvement during the 2017-2018 academic year will be allowed to participate in this year's Oktoberfest. Organizations must also re-register for the 2018-2019 academic year to secure a table so please be aware of the various deadlines.

Oktoberfest Booth Request Forms for student organizations are due on TigerLink by 12:00 PM (noon) September 17, 2018. No late forms will be accepted. Please review the guidelines below for important information regarding organization participation in Oktoberfest 2018.

Requirements for Participation

  • Organizations must agree to pay the booth reservation fee and 5% of Gross Sales to the Volga German Society. Booth fees are as follows: 
    Booth Size Reservation Fee
    10 ft.  $25
    20 ft.  $50 
    30 ft.  $75
    *Additional $10 charge for electricity. 
  • Booth fees will be coordinated on behalf of your organization if an FHSU Student Activity (SA) account is used. Additionally, all deposits must be processed through the SA account in order to pay the 5% fee - your organization is responsible for initiating this process immediately following Oktoberfest.
  • Groups using off-campus accounts are responsible for appropriate payment. Booth fees are payable to the Volga German Society and are due by the Oktoberfest Vendor Meeting on Wednesday, September 26.
  • Participating organizations must remit the 5% of sales no later than December 31, 2018. If payment is not received by the Volga German Society by this deadline, a $100 late fee will be assessed. This fee will be added to the booth fees for the following year.
  • Booths must be constructed and prepared to begin selling by 11:00 a.m. Friday, September 28, 2018.
  • No booth should begin dismantling until 7:00 p.m. or when the Oktoberfest festivities are ended.
  • Organizations are required to provide adequate trash containers so as to keep your booth and the area adjacent thereto clean.
  • Organizations must acknowledge they are not to order any merchandise until appropriate approval is received.

Merchandise Guidelines

  • In order to preserve the spirit of the event, food items must be homemade and individually wrapped for sale. Refer to food safety guidelines for appropriate food handling.
  • The Volga German Society is the sole provider of mugs for Oktoberfest.
  • Use of the "Volga German Society" name is not permitted on designs. 
  • If merchandise includes the word “Oktoberfest,” it must be utilized with the correct spelling.
  • Oktoberfest and FHSU trademarks can be incorporated in the design. If FHSU trademarks are used, university branding guidelines must be followed. Please refer to the Identity Standards outlined by the Office of University Relations and Marketing for more information.  
  • All products that include the name of the university, the FHSU Tiger or other licensed university trademarks must be manufactured by a licensed university vendor. A list of approved vendors is located at the top of the page at www.fhsu.edu/urm/licensing.
  • If designing for a t-shirt that will include a university logo, the shirt color is flexible but should not represent primary colors of other universities within the state. Colors to avoid include but are not limited to purple; red and blue; red and gold.
  • Merchandise designs and the product itself must not be offensive or rude and should use good taste; no foul or crude language. This is a public event and you are representing FHSU, please use your best judgement. The Student Code of Conduct will be used as the guiding document when approving designs.
  • Merchandise must represent responsible drinking if alcohol is mentioned. Reference to alcohol is permitted but reference to negative behaviors, substance abuse, drunkenness as a result of drinking, drinking stereotypes, among other distasteful designs are prohibited.  
  • Designs for merchandise that borrow concepts from material that is commercially owned by others will not be approved (e.g., popular advertising campaigns, album covers, pop culture icons not in the public domain).
  • Oktoberfest is primarily a fundraising opportunity for non-profit organizations; therefore, corporate sponsorships are not permitted to appear on merchandise.
  • Preference will be given to designs and items that reflect the Volga-German heritage. 
  • Merchandise designs must be uploaded with the Booth Request Form and the designs must appear as they will on the finished product. Hand-drawn proofs will not be accepted; professionally-generated graphics are preferred.
  • If more than one design is submitted, they must be clearly marked/titled, in order of preference; or as all items being sold.
  • The Office of University Relations & Marketing and the Center for Student Involvement will review and approve/deny submissions in collaboration. Organizations are encouraged to seek feedback regarding their designs before completing this form.

There will be a required Oktoberfest Vendor Meeting for approved organizations on Wednesday, September 26 at 6:00 PM under the large tent at Municipal Park. At this meeting, event logistics will be explained, booth assignment maps will be provided, parking passes will be available and general questions answered. It is crucial for a member of your organization attend this meeting so save the date now!   

If you have any questions, please contact the Center for Student Involvement at csi@fhsu.edu or 785-628-4664.

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