Transcripts
Transcript Notice:
The transcript form has been updated and associated mailing and processing fees now apply. Please carefully review the different mailing options. We cannot accept e-mailed requests.
What is a Transcript?
A transcript is a certified, official copy of your permanent academic record. In accordance with the Public Information Act and Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, student academic records are classified as confidential and may be released only with the student's written authorization and signature. NO ONE ELSE (including your spouse, parents, etc.) can request your transcript, as your written permission is required by law.
Needing to Send a Transcript to Fort Hays State?
You may have been told to have an official (or even unofficial) transcript sent from your high school or previous college/university to Fort Hays State University. They are required for admission, for financial aid, or even to complete your Fort Hays degree. Therefore, it is very important to fulfill this request. When contacting a prior school to have their transcript sent to FHSU, use the information listed at Contact Us. This also provides information to other colleges/universities who have the capability of emailing official transcripts.
Transcripts Housed at Fort Hays State University
Fort Hays State University maintains academic transcripts of all prior students, whether you attended here when we were known as Western Branch of the Kansas Normal School of Emporia (from 1902-1914), Fort Hays Kansas State Normal School (from 1914-1923), Kansas State Teachers College of Hays (1923-1931), Fort Hays Kansas State College (1931-1977) or currently Fort Hays State University.
Fort Hays State housed academic transcripts from the now-closed St. Mary of the Plains College, Dodge City, KS, and Marymount College of Kansas, Salina, KS, and a number of schools for which THEY held records. Those schools included St. Mary of the Plains Academy, which closed in 1942, St. Mary of the Plains High School, 1952-1969, and SMOP and Marymount Nursing Program Hospitals: Halstead Hospital, Halstead, KS; Mercy Hospital, Parsons, KS; Mt. Carmel Hospital, Pittsburg, KS; St. Anthony Hospital, Dodge City, KS; St. John's, Salina, KS; St. Joseph's Hospital, Wichita, KS; St. Joseph's Hospital, Ponca City, OK; St. Mary's Hospital, Winfield, KS; and Stormont Vail, Topeka, KS. Fort Hays also had limited records for a truck-driving school which had been affiliated with St. Mary of the Plains College. By 2016, all these records were transferred to Kansas Wesleyan University, Salina, KS.
Currently registered student
- No charge for first three each registered semester
Non-registered student or currently registered student (fourth or subsequent transcript)
- $5 per transcript
- Cash, check or money order payable to FHSU, or credit/debit card (Visa, Mastercard, Discover, or American Express)
Ordering a Transcript
Fort Hays is now in partnership with the National Student Clearinghouse and offers you the service of ordering your transcript online using any major credit card. Please use the following link to order your transcript:
Order transcripts online
Please note: The fees paid for additional services do not expedite the processing time of a transcript, only the delivery time after processing. Delivery fees do not include any applicable fees for transcripts. Delivery fees are also assessed on student-requested updates of international admission documents.
Delivery Options
US Postal Service--Domestic/Intracontinental Mail
No charge
Delivery Time: Standard
Express mail (to U.S. addresses)
$15 per envelope
Delivery Time: Next day
International Airmail
$5 per envelope
Delivery Time: up to several weeks
International Express mail
$40 per envelope
Delivery Time: less than one week