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How to Reach Us

Office of the Provost
Fort Hays State University
600 Park Street
Sheridan Hall 302
Phone: (785) 628-4241
Fax: (785) 628-4157

Office Hours:
8:00 a.m. - 4:30 p.m. Mon - Fri


Faculty and Unclassified Staff Handbook
Chapter 1 -- General Policies

Administrative Offices
The administrative offices are open five days a week from 8:00 a.m. through 4:30 p.m. Summer hour adjustments may be made to this schedule.

Alcohol, Service and Consumption of, on Campus

Archives of the University
Forsyth Library houses university archives, which is responsible for collecting and maintaining many of the permanent records of the university and documenting university history.  Before destroying official university records, please contact the University Archivist in Forsyth Library at 785-628-5282 for review.  The state of Kansas maintains a required records retention schedule that outlines when records can be destroyed and the manner of destruction.  Forsyth Library also maintains some public records such as minutes of various meeting groups, masters theses, yearbooks, and historical information about buildings in the FHSU Scholars Repository

Attorney General Opinions

Campus Directory
The University publishes an online directory on the Fort Hays State University website and can be found at the top of the page.

Campus Facilities, Use of

Child Sexual Abuse Reporting

Communications with the Board

Computing Resources, Acceptable Use of

Crime Reporting

Criminal Background Checks for Employees, Policies and Procedures

Criminal Background Checks for Students Engaging in Clinicals

Discrimination and Harassment Complaint Procedure

Emotional Support Animal

Employee Enrollment in Courses
As a regular, full-time employee of the University, employees may enroll in University courses with the expressed consent of their immediate and departmental supervisors. Class work must be arranged so that a full work week can be completed. Employees are limited to five credit hours (during their scheduled work time) per semester and must make up the work time lost in class.


Employment of Non-U.S. Citizen


Equal Employment Opportunity

Evacuation of Facilities

External Grievance Procedure 
See University Policies, Whistleblower Policy.

Faculty and Unclassified Staff Handbook

Faculty Hearings and Appeals Procedures

Gun Policy (replaces Possession of Firearms and Munitions on Campus)

Harassment Policy
See University Policies, Harassment Policy and Sexual Harassment and Violence Policy


Honorariums are used to pay independent contractors. Information about honorariums is available from the Business Office.
All payments on a fee basis to employees of any state agency must be made through the regular payroll procedure. Information about employee payroll is available from the Human Resource Office.

Identity Theft Prevention Program

Intellectual Property Policy

Leave Reporting Process
The University uses Workday for time and leave reporting. Employees are responsible for submitting their own time entry and leave requests, which are then approved by their manager. Employee leave balances can be viewed by the employee in Workday.
For Workday Time Tracking and Time Off Resources, go the FHSU Workday Website at

Long Distance Telephone Calls
Long distance calls are charged to the department phone being used in making the call. Departments should initiate procedures to ensure appropriate controls are in place.

Lost and Found
The main lost and found property office is the Student Service Center, Memorial Union, with additional convenient offices maintained in each academic building and residence hall. Property found on campus may be turned in to any of these offices. Branch lost and found offices should send unclaimed property to the general office at regular intervals. Property not claimed by owners will be disposed of after a reasonable time, usually at semester.

Mobile Computing Security Policy - See Endpoint Protection Policy

Nepotism (formerly Employment of Relatives/Conflict of Interest)

News Releases and Information

Non-Discrimination, Notice of

Notice of Non-Discrimination, Notice of Accessibility and Equal Employment Opportunity (Formerly Affirmative Action) Program

Official Hospitality

Petitions Regarding Employment-Related Matters of State Employees

Policy Development and Publication, University

Political Activity of Faculty

Possession of Firearms and Munitions on Campus - see Gun Policy

Posthumous Degrees

Public Documents, Fees for Access to or Copies of

Public Relations of the University

Regents Policies and Procedures
The Board of Regents of the State of Kansas has its own published policies and procedures which are revised periodically. A copy of the Kansas Board of Regents Policies and Procedures Manual is located in the Office of the Provost and on-line at

Safety, Workplace and Campus

Sexual Harassment and Violence Policy

Skateboards, Skates and Bicycles, Use of

Timely Warnings to the University Community

Tobacco Usage Policy 

Tuition Assistance Program for Employees, Spouses and Dependents

University General Catalog
The University Catalog is maintained by the Office of the Provost. It contains the titles, descriptions, hours of credit, prerequisites, and the numbers of courses offered at the University. The catalog is also a source of information relative to academic requirements, academic philosophy of the University, and, in general, it serves as a primary source of information about academic matters. It is available on-line at

User Fee Policy

Website Advertising

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The information in this document is provided for informational purposes only. It is not intended to create additional contractual obligations or benefits.

NOTE: The provisions published in this Faculty and Staff Handbook are for general information only. Members of the collective bargaining unit represented by the Fort Hays State University chapter of the American Association of University Professors should consult the current Memorandum of Agreement for current terms and conditions applicable to bargaining unit members.


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