Student Fiscal Services

Industry Publications 12-14-09

Policies & Procedures

529 Plans
FHSU accepts 529 Plan payments, as well as other college savings funds, for tuition, fees and housing charges.  If possible, funds should be sent directly to the Student Fiscal Services office prior to the start of each semester.  Funds received from a 529 Plan may not exceed the total amount of tuition, fees, and housing charges for the given semester.  Payments received for more than the total amount of charges may be refused, or the excess funds may be returned to the 529 Plan financial institution.

Cash Receipts Greater than $10,000
The Internal Revenue Service requires FHSU to report cash receipts totaling $10,000 or more in a 12-month period for any one individual.  If a student pays with cash for tuition, fees, or other university charges, Student Fiscal Services may require additional information from the student in order to file the IRS Form 8300.

Credit Card Security Policy

Departments are required to request permission from Student Fiscal Services to take credit cards as payment for any FHSU services or products prior to accepting credit cards.  Contact Student Fiscal Services for more information.  Student activity groups are not permitted to accept credit card payments.  Requirements for collecting, storing, processing and transmitting credit card data to facilitate compliance with the Payment Card Industry Data Security Standards are set forth in the University's Credit Card Security Policy.  This policy applies to all FHSU faculty, staff, students and other individuals or entities who use the FHSU network.

Deposit SFS Policy

The Student Fiscal Services Deposit Policy provides guidance to all departments and student organizations concerning proper handling of all deposits.  More information can be found on the SFS Departments page.

Electronically Stored Information Policy

Technological advancements have resulted in a dramatic increase in the amount of information that is stored electronically on FHSU's network. The University's Electronically Stored Information Policy governs the storage and maintenance of electronic information.


Two types of hold will be placed on a student account when there is a past due balance. An enrollment hold will prevent the student from enrolling in future semesters. A transcript hold will prevent the student from receiving either an official or unofficial transcript. Upon payment in full, Student Fiscal Services will remove its holds on the student's account. Holds are not automatically removed when payment is made; allow one to two days processing time after satisfactory payment is received.

Identity Theft Program Policy

Identity Theft has become prevalent in today's society and poses significant risk to consumers. Therefore, FHSU has implemented the Identity Theft Program Policy to  comply with applicable regulations and to protect students and other consumers of FHSU's services from identity theft.

Late Fees

Students who fail to pay their tuition, fees and/or other charges by the due date are subject to a late fee of $25.00. All subsequent payments received by FHSU on the student's account will apply first to the late fee, then to the original amount owed.

Return of Title IV Financial Aid Funds

If Federal Title IV Financial Aid Funds are released to your student account and you withdraw from all of your classes at FHSU or receive all Unsatisfactory grades for your classes in a semester, then a portion or all of your financial aid may be deemed unearned as determined by federal financial aid regulations.  You may be required to return the unearned portion to FHSU immediately.  See the Return of Title IV Policy and Satisfactory Academic Progress Policy for more information or contact us at 785-628-5892 or

Right to Cancel Student Loan(s) Policy

A student has the right to cancel all or a portion of his/her student loan(s) within 14 days of the financial aid disbursement date.  Loans eligible for cancellation are:

  • Federal DL Unsubsidized Loan
  • Federal DL Subsidized Federal Loan
  • Federal Perkins Loan
  • Federal Parent PLUS Loan
  • Federal TEACH Grant

If you want to exercise your Right to Cancel or have questions concerning this process, call us at 785-628-5558.

Safeguarding Student Financial Information Policy/Gramm-Leach Bliley Act 

Student account information including financial records is private.  Release of that information to others is governed by the Safeguarding Student Financial Information Policy. If you wish to grant others access to your financial information, complete Third Party Access located in TigerTracks on the Online Services tab under Personal Information.

SFS Check Policies

FHSU does not accept post-dated checks, third-party checks, or checks greater than the total amount of charges due.  FHSU does not cash personal checks.  A $30 returned check fee is assessed for insufficient funds, closed accounts, or other non-redeemable instruments.  A $25 late fee may also be assessed if the returned item results in a missed payment deadline.  All subsequent payments received by FHSU on the student's account will apply first to the returned check fee and late fees (if applicable), then to the original amount owed.  FHSU reserves the right to require payment by cash, money order, or cashier's check after a returned check was received.

If an FHSU refund check is lost or stolen, it is the student's responsibility to contact Student Fiscal Services at 785-628-5251.  Expect further delay for investigation and/or processing of a replacement check.  A $25 administrative fee may be assessed for issuing a replacement check.  FHSU does not verify the availability of funds for check cashing by third party entities.

Tuition and Fees Policy
Tuition and fees are calculated in compliance with the Tuition & Fees Policy.  Tuition and fees are approved by the Kansas Board of Regents.  The current tuition and fees schedule is located on the Tuition tab.

Withdrawal Policy
Fee refunds for course withdrawals will be calculated in accordance with the Withdrawal Policy.  There may be a delay in release of tuition refunds for financial aid recipients until the Financial Aid Office and/or Student Fiscal Services office reviews eligibility requirements relating to the withdrawal.

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