Posting on Campus

Posting on Campus

The Memorial Union provides the opportunity for recognized student organizations and divisions and/or administrative areas of Fort Hays State University to publicize upcoming events through means of bulletin boards located in buildings on campus through Poster Route!  

Additionally, recognized student organizations and divisions of Fort Hays State University can advertise their event through media, such as digital signage, chalking, radio ads, table tents etc. in the Quad and Union!

For unaffiliated groups and off-campus organizations, the Memorial Union also offers a buy/sell/trade bulletin board in the main level feature wall area that is open for posting. 

All forms of media must abide by the University posting policy, and are subject to approval by the Union Administration office. Media must be submitted at least 24 hours in advance of the posting date and no earlier than three weeks prior to the event, with the exception of the poster route, see poster route information. Advertisement content must be in accordance with University values and policy. Refer to University Relations identity standards for logo, color, tagline, etc. Advertisements containing any FHSU identifiers (Fort Hays State University, FHSU, or the Tiger) must obtain permission for advertising through University Relations before submitting the ad. Union and Quad Advertisements are subject to the same guidelines as poster route. 

The organization looking to post is responsible for booking the space(s) they would like to post their media with the Union Administration Office. Once booked, the Union must also approve the media. The organization is responsible for providing the media and dropping it off at the Union Administration Office. The Union will take care of placement and removal. 

Poster Route

The 27 bulletin boards and kiosk locations across campus have been identified for the use of advertising events and activities sponsored by registered student organizations and campus departments.

Poster Route bulletin boards have bright pink signs of identification!

PLEASE SEE GUIDELINES AT THE BOTTOM OF THIS PAGE!

Other information of note: 

1. When classes are in session, the deadline to submit a poster/flyer for the poster route is 11:00 a.m. on Mondays and Thursdays. Posters submitted after this deadline will be posted on the next scheduled poster route date. Note: We will take down any posters on the route the last Monday of each semester and the poster route will not resume until the 1st Monday of the next semester. There is no poster route during the Summer Session.
2. Due to bulletin board space limitations, the preferred material size is 8.5" X 11" and cannot be exceeded.
3. No poster or flyer will be approved if it promotes obscenity, discrimination (racial, sexual, age, disability, etc.), exploitation (as described in University policies), alcohol or illegal activities. All advertisements must be consistent with University policies and procedures (alcohol, political, etc.).
4. Postings not approved pursuant to these guidelines will be removed and discarded without notification.
5. As space permits, materials may be displayed for up to three (3) weeks in advance of the event. Memorial Union employees will hang the posters in designated areas.
6. The number of posters and/or flyers required for Total Distribution is 27.
7. Please leave a white area in the bottom right corner of the poster for approval stamp.

Any exceptions to these guidelines must be authorized by the Memorial Union Director.

Campus Posting Policy

For questions please contact 785-628-5305 or fhsuunion@fhsu.edu It is always a good idea to email the Union your poster for approval before making your copies.

Note: Even if a poster has been approved by University Marketing it still needs to adhere to the Poster Route guidelines or it may be rejected. 

Quad/Union Advertising

Banners

The Union offers seven locations available for banners throughout the building. There are six interior spaces and one exterior space.

Interior banners must measure 24" wide x 72" long.

Limit one banner space per advertisement/event. 

Chalking

Chalking is restricted to the sidewalks on the quad. Groups may not chalk the Union patios or walls of buildings. Groups can chalk as early as two weeks prior to the event. Verbage and projected design must be submitted for approval to the Union. Requests can be sent via email, at fhsuunion@fhsu.edu, or by calling the Union Administration Office at 628-5305. 

Digital Signage

The Union has four monitors around the building that can display event promotions. Ads must be submitted for approval and posting to the Union via email, at fhsuunion@fhsu.edu. Student organizations and campus departments can submit advertisements. Please note that digital signage may not be used for campaigns or elections. Landscape orientation is required.

All submissions must be a PNG file, and should include the following information:

• Name of event/promotion
• Date, time, and location
• Sponsoring organization or department
• Contact information
• FHSU approved departmental/organizational logo

PLEASE SEE GUIDELINES AT THE BOTTOM OF THIS PAGE!

Exterior Signs

The Union has four spaces for exterior sign postage. Exterior signs must measure 24" wide x 43" tall. These signs are directly outside the Union between the North and South Patios. Limit one exterior sign space per advertisement/event. 

Table Tents

Table tent displays are placed on the table tops in Cody Commons and Union Station dining areas. Table tent posters should be 4" wide x 6" tall. It is recommended that 40 copies are provided, however 40 locations are not guaranteed. Table tents should be presented to the Memorial Union Office 208 to be placed once a week at the descretion of the Union.  

T-Stands

There are sixteen spaces on T-stands spread throughout the Union that are available. These posters should measure 22" wide x 28" tall. Limit one T-stand space per advertisement/event. T-Stand posters should be presented to the Memorial Union Office 208 to be placed once a week at the descretion of the Union.  

Yard Signs

Yard signs are eligible for posting, but they are placed by the requestor, unlike the rest of Union Advertising. Verbiage and projected design must be submitted for approval to the Union. Requests can be sent via email, at fhsuunion@fhsu.edu, or by calling the Union Administration Office at 628-5305. 

Neptune Radio Ads

Neptune radio advertisements run intermittently over the Memorial Union radio which can be heard in all Union common areas. Submit your event details a minimum of 48 hours in advance using this TigerLink Request Form to advertise your event. 

Guidelines for all postings:

The Memorial Union provides the opportunity for recognized student organizations and divisions and/or administrative areas of Fort Hays State University to publicize upcoming events through means of bulletin boards located in buildings on campus and the kiosks. When space permits, FHSU departmental flyers announcing non-event information of interest to the general student population may also be posted. Any other public entities wanting to post materials should contact individual building supervisors for permission.

These guidelines pertain only to designated poster route bulletin boards and other means of advertising; they are in no way meant to be the policy for posting materials on departmental, Cultural Affairs, Student Government Association, or University Activities Board bulletin boards. Individuals or organizations need to check with these groups to determine their guidelines. Materials promoting course offerings and schedule changes do not fall within these guidelines, as well. University policy regarding these materials should be followed. All postings are to be consistent with University policy.

All student organization and departmental materials to be hung by the Memorial Union Administration on the official poster route bulletin boards must be approved by the Memorial Union Administrative Staff, Second floor room 208 of the Memorial Union, pursuant to the following guidelines. It is strongly recommended that a proof be given to Memorial Union Administrative office for approval before additional copies are made.

Student organizations: must be recognized by the Student Organization Committee (SOC) in order to post information for upcoming events. No commercial advertisements will be posted unless they relate to events sponsored by a recognized student organization or a division and/or administrative area of Fort Hays State University. 

Student Organizations the Student Org Logo must be used; materials need to include the name of the event, date, time, place, (on-campus building name, room name and/or number or off-campus name and street address); contact information in case of any questions about the event (phone and/or email address); and the sponsoring student organizations full name.

The Student Organization Logo that must be on all student organization media: 

In addition to the RSO logo, student organizations are also required to include the verbiage listed below on all posting and marketing materials (flyers, table tents, digital signage, etc.) This verbiage must be in its entirety and cannot be shortened or changed in any way. The size of the verbiage on the poster does not matter but it must be included on the poster. 

Verbiage that must be on all student organization posters:

“The posting of this event or announcement is not intended to serve as an endorsement of the event or announcement, or the views expressed therein, by FHSU. The Kansas Board of Regents and Fort Hays State University are committed to the free expression of ideas and beliefs. For further information, please see the KBOR Freedom of Expression Statement officially adopted by FHSU.”

If a student organization and a campus department partner to have an event the poster still needs to have the student organization information on it, including the logo and the posting verbiage.  The poster may also include the campus department logo but this is not required.  

Campus Departments: Materials need to include the name of the event, date, time, place, (on-campus building name, room name and/or number or off-campus name and street address); for Campus Departments an FHSU approved logo (can be found at https://www.fhsu.edu/university-marketing/logos and can be any of the Primary Lockdown Left or Lockdown Centered options or Secondary Lockdown (slab) options); contact information incase of any questions about the event (phone and/or email address); and the sponsoring department's full name. 

If the poster is for a FHSU Course please use the departments approved logo, it can be found in the link provided in the previous paragraph and follow the same guidelines that are required for campus departments. 

Note: Campus Departments are not required to have the verbiage on the poster that the students organizations are and will be asked to remove it if it is included. 

Example of Primary Lockdown Left:

Example of Primary Lockdown Centered:

Example of Secondary Lockdown, (slab):

For more approved logos please visit the link provided in previous paragraph.