Administrative Calendar 2019-2020

The administrative calendar consists of official due dates of faculty and administration academic processes. A color-coded PDF of the 2019-20 calendar may be downloaded for viewing or printing.

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July

1st
Performance Agreement Reporting for 2019; Performance Agreement Report from Assistant Vice President for IEQI to KBOR

8th
Class Schedule Preparation Spring 2020 and Intersession 2020; On-campus schedule copy and Virtual College course approvals from Chair to Dean. (Check for internal departmental on-campus room conflicts.) Approval by Dean of Chair's copy.

15th
Class Schedule Preparation Spring 2020 and Intersession 2020; On-campus schedule copy and Virtual College course approvals from Dean to Registrar. (Begin data entry of line items and check room conflicts among all departments.)

Faculty Award Nominations Fall 2019 and Spring 2020; Dean transfers AY19-20 funds to provost account

August

1st
Special Adjunct Professor Update; Provost sends list to Dean

14th
2019 President's Distinguished Scholar; Presentation of Award (Fall Convocation)

23rd
Faculty Award Nominations Fall 2019; Notification to Faculty

Tenure (third-sixth years - refer to detailed timeline and MOA); Candidate file to Chair

26th
Tenure (third-sixth years - refer to detailed timeline and MOA); Chair to Department Committee

27th
Spoken English Language GTA/GA/RA Competency Form; Chair or Academic Dean to Dean of the Graduate School

30th
Special Adjunct Professor Update; Dean submits updated list to Provost

September

1st
Staff Development Funding Quarterly Applications (UPS and USS); to Vice President Administration and Finance with Chair/Director and Dean/Vice President approvals

3rd
Notification for Non-Renewal of Faculty Contracts (Temporary Full Time Faculty)3; Dean first letter to faculty, copy to Provost

6th
Special Adjunct Professor Update; Provost notification to Special Adjunct Professor

10th
Promotion (refer to detailed timeline and MOA); Applicant file to Chair

Promotion Non-Tenure Track Faculty (refer to MOA); Applicant file to Chair

11th
Promotion (refer to detailed timeline and MOA); Chair to Department Committee

Promotion Non-Tenure Track Faculty (refer to MOA); Chair to Department Committee

Tenure (third-sixth years - refer to detailed timeline and MOA); Department Committee to Chair

12th
Summer Research/Creative Activity Project Reports from Summer 2019; Faculty to Chair

13th
Annual Merit Review 2020 (refer to timeline and MOA); Chair and new Faculty review and finalize 2020 Annual Statement of Responsibilities (ASR)

Online Course Development Submission to TILT for Fall 2020; Chair to Assistant Provost of TILT

17th
Class Schedule Preparation Spring 2020; Registrar's Office begins resolving on-campus class schedule room conflicts.

19th
Summer Research/Creative Activity Project Reports from Summer 2019; Chair to Dean

20th
Faculty Award Nominations Fall 2019; Nominations to Chair

Faculty Development Funding Quarterly Applications; to Provost with Chair and Dean approvals

25th
Class Schedule Preparation Spring 2020; Registrar's Office have on-campus class schedule room conflicts resolved.

26th
Promotion (refer to detailed timeline and MOA); Department Committee to Chair

Promotion Non-Tenure Track Faculty (refer to MOA); Department Committee to Chair

27th
Class Schedule Preparation Fall 2020; On-Campus and Virtual College class schedule preparation materials to Dean to Chair. (Develop original draft.)

30th
Class Schedule Preparation Spring 2020 and Intersession 2020; Registrar to Dean. (Memo requesting changes to on-campus and VC class schedule prior to Pre-enrollment.)

Terminal Degree Tuition Assistance 2020-2021; Proposals due from Chair and Dean to Provost

October

1st
Annual Merit Review 2020 (refer to timeline and MOA); Faculty and Chair consult regarding 2020 ASR

Phased Retirement Requests; Faculty to Chair

Reassigned Time Reports (Track I and II) from Spring 2019; Faculty to Chair

Retirement, Limited Health Care Bridge Requests; Faculty to Chair

Sabbatical Reports from 2018-2019 Academic Year and Spring 2019; Faculty to Chair

Tenure (third-sixth years - refer to detailed timeline and MOA); Chair to College Committee

3rd
Summer Research/Creative Activity Project Reports from Summer 2019; Dean to Office of Scholarship and Sponsored Projects

5th
Budget Process (subject to change); Notification email from Budget Office

4th
Course Change Approval Forms for Spring 2020; Chair to Associate Provost for Academic Affairs

Faculty Award Nominations Fall 2019; Chair to Dean

7th
Class Schedule Preparation Spring 2020 and Intersession 2020; Chair to Dean to Registrar. (Last date for Dean to approve changes to on-campus and VC class schedules in preparation for Pre-enrollment.)

8th
Reassigned Time Reports (Track I and II) from Spring 2019; Chair to Dean

Sabbatical Reports from 2018-2019 Academic Year and Spring 2019; Chair to Dean

14th
Class Schedule Preparation Spring 2020 and Intersession 2020; First day of Pre-enrollment, Virtual College Only

Course Material Adoptions for Spring 2020 Semester; Faculty to Akademos

15th
Reassigned Time Applications (Track II - Traditional / CIRP) Fall 2020 and Spring 2021; Faculty to Chair

Reassigned Time Reports (Track II ONLY) from Spring 2019; Dean to Provost

Sabbatical Reports from 2018-2019 Academic Year and Spring 2019; Dean to Provost

16th
Promotion (refer to detailed timeline and MOA); Chair to College Committee

Promotion Non-Tenure Track Faculty (refer to MOA); Chair to Dean and Provost

22nd
Reassigned Time Applications (Track II Traditional / CIRP) Fall 2020 and Spring 2021; Chair to Dean

Reassigned Time Applications (Track I) Fall 2020; Faculty to Chair

23rd
Tenure (fifth and sixth years - refer to detailed timeline and MOA); College Committee to Dean

25th
Faculty Award Nominations Fall 2019; Dean to Provost's Executive Assistant

29th
Class Schedule Preparation Spring 2020 and Intersession 2020; First day of Pre-enrollment, All Students

30th
Tenure (third and fourth years - refer to detailed timeline and MOA); College Committee to Dean

31st
Regents Program Review Reports (AHSS) 2018-2019; Completed Program Review Self-Study from Chair to Associate Provost for Academic Affairs

November

1st
Class Schedule Preparation Summer 2020; On-campus and Virtual College class schedule preparation materials to Dean to Chair. (Develop original draft.)

Faculty Development Funding Quarterly Applications; to Provost with Chair and Dean approvals

Reassigned Time Applications (Track II Traditional / CIRP) Fall 2020 and Spring 2021; Dean to Provost

Reassigned Time Applications (Track I) Fall 2020; Chair to Dean

Regents Program Review Reports (AHSS) 2018-2019; Associate Provost for Academic Affairs to Program Review Committee

Staff Development Funding Quarterly Applications (UPS and USS); to Vice President Administration and Finance with Chair/Director and Dean/Vice President approvals

4th
Class Schedule Preparation Fall 2020; On-campus schedule copy and Virtual College course approvals from Chair to Dean. (Check for internal departmental on-campus room conflicts.) Approval by Dean of Chair's copy.

5th
Faculty Award Nominations Fall 2019; Provost's Executive Assistant to Academic Council

7th
Promotion (refer to detailed timeline and MOA); College Committee to Dean

11th
Class Schedule Preparation Fall 2020; On-campus schedule copy and Virtual College course approvals from Dean to Registrar. (Begin data entry of line items and check room conflicts among all departments.)

Faculty Award Nominations Fall 2019; Provost to President

14th
Tenure (fifth and sixth years - refer to detailed timeline and MOA); Dean forwards file to Provost's Office

15th
Phased Retirement Requests; Chair to Dean

Reassigned Time Applications (Track II Traditional / CIRP) 2020-2021; Provost letter to applicant

Reassigned Time Applications (Track I) Fall 2020; Dean notification to Provost

Retirement, Limited Health Care Bridge Requests; Chair to Dean

Tenure (first and second years - refer to detailed timeline and MOA); Candidate file to Chair

18th
Tenure (first and second years - refer to detailed timeline and MOA); Chair to Department Committee

19th
Tenure (fifth and sixth years - refer to detailed timeline and MOA); University Committee convenes

20th
Tenure (third-fourth years - refer to detailed timeline and MOA); Dean final recommendation to Provost

27th
Annual Merit Review 2020 (refer to timeline and MOA); Faculty review 2020 development plans/priorities

Emeriti Nominations Fall 2019; Chair to Dean

Phased Retirement Requests; Dean to Provost

Retirement, Limited Health Care Bridge Requests; Dean to Provost

Sabbatical Leave Applications for 2020-2021 Academic Year; Faculty to Chair

December

5th
Emeriti Nominations Fall 2019; Dean to Provost

6th
Faculty Award Nominations Fall 2019; Awards presented (University Holiday Party)

Professional Travel Funds Report FY19; Provost provides form to Dean

9th
Class Schedule Preparation Summer 2020; On-campus schedule copy and Virtual College course approvals from Chair to Dean. (Check for internal departmental on-campus room conflicts.) Approval by Dean of Chair's copy.

Summer 2020 On-Campus Course Application Forms on Lotus Notes; Chair start submitting forms

10th
Tenure (first and second years - refer to detailed timeline and MOA); Department Committee to Chair

12th
Emeriti Nominations Fall 2019; Provost to President

13th
Annual Merit Review 2020 (refer to timeline and MOA); Chair and continuing Faculty review and finalize 2020 ASR

Phased Retirement Requests; Provost to President

Professional Travel Funds Report FY19; Dean provides form to Chair

Promotion (refer to detailed timeline and MOA); Dean forwards file to Provost's Office

Retirement, Limited Health Care Bridge Requests; Provost to President

Sabbatical Leave Applications for 2020-2021 Academic Year; Chair to Dean

19th
Emeriti Nominations Fall 2019; Notification to Faculty

January

3rd
Sabbatical Leave Applications for 2020-2021 Academic Year; Dean to Provost

13th
Class Schedule Preparation Summer 2020; On-campus schedule copy and Virtual College course approvals from Dean to Registrar. (Begin data entry of line items and check room conflicts among all departments.)

16th
Sabbatical Leave Applications for 2020-2021 Academic Year; Provost to Committee

22nd
President's Distinguished Scholar; Provost memo to Faculty

Sabbatical Leave Applications for 2020-2021 Academic Year; Committee to Provost

23rd
Promotion (refer to detailed timeline and MOA); University Committee convenes

24th
Professional Travel Funds Report FY19; Chair to Dean

Sabbatical Leave Applications for 2020-2021 Academic Year; Provost to President

27th
Faculty Award Nominations Spring 2020; Notification to faculty

28th
Spoken English Language GTA/GA/RA Competency Form; Chair or Academic Dean to Dean of the Graduate School

30th
Tenure (first and second years - refer to detailed timeline and MOA); Chair to Dean

Tenure (fifth and sixth years - refer to detailed timeline and MOA); University Committee to Provost

31st
Professional Travel Funds Report FY19; Dean to General Counsel

Regents Program Review Reports (AHSS) 2018-2019; Program Review Summary from Program Review Committee to Provost and President

February

1st
Staff Development Funding Quarterly Applications (UPS and USS); to Vice President Administration and Finance with Chair/Director and Dean/Vice President approvals

3rd
Faculty Development Funding Quarterly Applications; to Provost with Chair and Dean approvals

Leave without Pay Applications for 2020-2021; Faculty to Chair

Reassigned Time Reports (Track I and II) from Fall 2019; Faculty to Chair

Sabbatical Reports from Fall 2019; Faculty to Chair

7th
Sabbatical Leave Applications for 2020-2021 Academic Year; Notification to Faculty

Sabbatical Leave Applications for 2020-2021 Academic Year; Funding memo from Provost to Dean

10th
Reassigned Time Reports (TrackI & II) from Fall 2019; Chair to Dean

Sabbatical Reports from Fall 2019; Chair to Dean

12th

Sabbatical Leave Applications for 2020-2021 Academic Year; Notification to University Press of KS

14th
Annual Merit Review 2019 (refer to timeline and MOA); Faculty 2017 evaluation materials to Chair

Faculty Award Nominations Spring 2020; Nominations to Chair

Online Course Development Submission to TILT for Spring 2021; Chair to Assistant Provost of TILT

Phased Retirement Requests; Notification to Faculty and Human Resources

Professional Travel Funds FY19; General Counsel to AAUP

Regents Program Review Reports (AHSS) 2018-2019; Provost to KBOR 

Regents Program Review Reports (AHSS) 2018-2019; Departments notified of Program Review findings

Retirement, Limited Health Care Bridge Requests; Notification to Faculty

15th
Summer Research/Creative Activity Project Funds Applications Summer 2020; Completed applications to the Office of Scholarship and Sponsored Projects

17th
Leave without Pay Applications for 2020-2021; Chair to Dean/Director

Reassigned Time Reports (Track II ONLY) from Fall 2019; Dean to Provost

18th
Class Schedule Preparation Fall 2020; Registrar's Office begins resolving on-campus class schedule room conflicts.

20th
Tenure (first and second years - refer to detailed timeline and MOA); Dean final recommendation to Provost

21th
Promotion (refer to detailed timeline and MOA); University Committee to Provost

Tenure (fifth and sixth years - refer to detailed timeline and MOA); Provost to President

24th
Class Schedule Preparation Summer 2020; Registrar to Dean. (Memo requesting changes to on-campus and VC class schedule prior to Pre-enrollment.)

26th
Class Schedule Preparation Fall 2020; Registrar's Office have on-campus class schedule room conflicts resolved.

28th
Faculty Award Nominations Spring 2020; Chair to Deans

Post Tenure Review 2019-2020 (refer to MOA); Faculty File to Dean and Committee

Post Tenure Review 2019-2020 (refer to MOA); Chair forwards faculty evaluations to Committee

Post Tenure Review 2020-2021 (refer to MOA); Provost notifies Dean of 2020-2021 review group

March

2nd
Class Schedule Preparation Fall 2020; Registrar to Dean. (Memo requesting changes to on-campus and VC class schedule prior to Pre-enrollment.)

Class Schedule Preparation Summer 2020; Chair to Dean to Registrar. (Last date for Dean to approve changes to on-campus and VC class schedule in preparation for Pre-enrollment.)

Leave without Pay Applications for 2020-2021; Dean/Director to Provost

Leave without Pay Applications for 2020-2021; Provost to President

10th
Summer Research/Creative Activity Project Funds Applications Summer 2020; Office of Scholarship and Sponsored Projects sends notification to Chairs and Deans 

13th
Notification for Non-Renewal of Faculty Contracts (Temporary Full Time Faculty); Dean second letter to faculty, copy to Provost

Post Tenure Review 2019-2020 (refer to MOA); Committee completes written statement

16th

Class Schedule Preparation Fall 2020; First day of Pre-enrollment, Virtual College Only

Class Schedule Preparation Summer 2020; First day of Pre-enrollment, All Students

Promotion (refer to detailed timeline and MOA); Provost to President

Terminal Degree Tuition Assistance 2020-2021; Chair to Dean

18th
Course Material Adoptions for Summer 2020 and Fall 2020; Faculty to Akademos

Summer Research/Creative Activity Project Funds Applications Summer 2020; Deans and Provost select grant recipients

20th
Faculty Award Nominations Spring 2020; Dean to Associate Provost

Post Tenure Review 2019-2020 (refer to MOA); Committee forwards file to Dean

Summer Research/Creative Activity Project Funds Applications Summer 2020; Provost sends letter to applicant

April

1st
Annual Merit Review 2019 (refer to timeline and MOA); Chair reviews final evaluation with faculty

Faculty Development Funding Quarterly Applications; to Provost with Chair and Dean approvals

Regents Program Review Reports (Education) 2019-2020; Associate Provost for Academic Affairs notification to College, Department, and Budget and Planning

Summer Research/Creative Activity Project Funds Applications Summer 2020; Academic Dean submits summer contract form

Terminal Degree Tuition Assistance 2020-2021; Dean to Provost

6th
Class Schedule Preparation Fall 2020; First day of Pre-enrollment, All Students

7th
Faculty Award Nominations Spring 2020; Provost's Executive Assistant to Academic Council

10th
Annual Merit Review 2019 (refer to detailed timeline and MOA); Chair to Dean

Post Tenure Review 2019-2020 (refer to MOA); Dean completes review

13th
Faculty Award Nominations Spring 2020; Provost to President

15th
President's Distinguished Scholar; Faculty application file to Provost

Reassigned Time Applications (Track I) Spring 2021; Faculty to Chair

Terminal Degree Tuition Assistance 2020-2021; Notification to faculty

24th
Emeriti Nominations Spring 2020; Chair to Dean

30th
Reassigned Time Applications (Track I) Spring 2021; Chair to Dean

May

1st
Annual Merit Review 2019 (refer to detailed timeline and MOA); Dean to Provost

Emeriti Nominations Spring 2020; Dean to Provost

Faculty Award Nominations Spring 2020; Awards presented (Spring Convocation)

Performance Agreement Reporting for 2020; Key Performance Indicator (KPI) reports to Assistant Vice President for IEQI

Post Tenure Review 2019-2020 (refer to MOA); Dean summary to Provost

Post Tenure Review 2020-2021 (refer to MOA); Dean notifies Faculty of 2020-2021 review 

President's Distinguished Scholar; Provost to Committee

Regents Program Review Reports (Education) 2019-2020; Data from Associate Provost for Academic Affairs to Chair

Staff Development Funding Quarterly Applications (UPS and USS); to Vice President Administration and Finance with Chair/Director and Dean/Vice President approvals

Terminal Degree Tuition Assistance 2020-2021; Signed loan agreement from Dean to Provost with copies to Candidate, Chair, Budget and Planning

8th
Emeriti Nominations Spring 2020; Provost to President

15th
Emeriti Nominations Spring 2020; Notification to Faculty

Online Course Development Submission to TILT for Summer 2021; Chair to Assistant Provost of TILT

Reassigned Time Applications (Track I) Spring 2021; Dean notification to Provost

31st
Department Awards: Advancing Asssessment and Closing the Loop; Learning Assessment Committee reviews reports and submits nominees to Assistant Vice President for IEQI

June

1st
Performance Agreement Reporting for 2020; Report from Assistant Vice President for IEQI to President and Vice-Presidents

9th
Spoken English Language GTA/GA/RA Competency Form; Chair or Academic Dean to Dean of the Graduate School

15th
Department Awards: Advancing Asssessment and Closing the Loop; Assistant VP for IEQI to Academic Council

July 2020

1st
Performance Agreement Reporting for 2020; Performance Agreement Report from Assistant Vice President for IEQI to KBOR

15th
Faculty Award Nominations Fall 2020 and Spring 2021; Dean transfers AY20-21 funds to provost account

August 2020

5th
President's Distinguished Scholar; Provost notification to President

12th
Department Awards: Advancing Asssessment and Closing the Loop; Presentation of award (Fall Convocation)

President's Distinguished Scholar; Presentation of award (Fall Convocation)

Other

Spoken English Language Faculty Competency Form; to Human Resources
As hired

Glossary of Processes

Annual Merit Review 2019 (refer to detailed timeline and MOA) (Feb 14, Apr 1, Apr 10, May 1)
Annual Merit Review 2020 (refer to detailed timeline and MOA) (Sep 13, Oct 1, Nov 27, Dec 13)
Budget Process Process to be determined
Class Schedule Preparation Spring 2020 and Intersession 2020 (Jul 8, Jul 15, Sep 17, Sep 25, Sep 30, Oct 7, Oct 14, Oct 29)
Class Schedule Preparation Fall 2020 (Sep 27, Nov 4, Nov 11, Feb 18, Feb 26, Mar 2, Mar 9, Mar 16, Apr 6)
Class Schedule Preparation Summer 2020 (Nov 1, Dec 9, Jan 13, Feb 24, Mar 2, Mar 16)
Course Change Approval Forms Spring, Fall and Summer 2020 (Oct 4, Mar 3)
Course Material Adoptions to Akademos (Oct 14, Mar 18)
Department Awards: Advancing Assessment and Closing the Loop (Mar 6, May 31, Jun 15, Aug 12)
Emeriti Nominations Fall 2019 (Nov 27, Dec 5, Dec 12, Dec 19)
Emeriti Nominations Spring 2020  (Apr 24, May 1, May 8, May 15)
Faculty Award Nominations Fall 2019 (Jul 15, Aug 23, Sep 20, Oct 4, Oct 25, Nov 5, Nov 11, Dec 6)
Faculty Award Nominations Spring 2020  (Jan 27, Feb 14, Feb 28, Mar 20, Apr 7, Apr 13, May 1)
Faculty Development Funding Quarterly Applications (Sep 20, Nov 1, Feb 3, Apr 1)
Leave without Pay Applications 2020-2021 (Feb 3, Feb 17, Mar 2, Mar 9)
Notification for Non-Renewal of Faculty Contracts (temporary full time faculty) (Sep 3, Mar 13)
Online Course Development Submission to TILT (Sep 13, Feb 14, May 15)
Performance Agreement Reporting for 2019 (Jul 1)
Performance Agreement Reporting for 2020  (May 1, Jun 1-2020, Jul 1-2020)
Phased Retirement Requests (Oct 1, Nov 15, Nov 27, Dec 13, Feb 14)
Post Tenure Review 2019-2020 (refer to timeline and MOA) (Feb 28, Mar 13, Mar 20, Apr 10, May 1)
Post Tenure Review 2020-2021 (refer to timeline and MOA) (Feb 28, May 1)
President's Distinguished Scholar (Jan 22, Mar 2, Apr 15, May 1, Aug 5-2020, Aug 12-2020)
Professional Travel Funds Report FY19 (Dec 6, Dec 13, Jan 24, Jan 31, Feb 14)
Promotion (refer to detailed timeline and MOA) (Sep 10, Sep 11, Sep 26, Oct 16, Nov 7, Dec 13, Jan 23, Feb 21, Mar 16)
Promotion Non-Tenure Track Faculty (refer to MOA) (Sep 10, Sep 11, Sep 26, Oct 16)
Reassigned Time Applications (Track II - traditional and CIRP) Fall 2020 and Spring 2021 (Oct 15, Oct 22, Nov 1, Nov 15)
Reassigned Time Applications (Track I) Fall 2020 (Oct 22, Nov 1, Nov 15)
Reassigned Time Applications (Track I) Spring 2021 (Apr 15, Apr 30, May 15)
Reassigned Time Reports (Track I and II) from Spring 2019 (Oct 1, Oct 8, Oct 15)
Reassigned Time Reports (Track I and II) from Fall 2019 (Feb 3, Feb 10, Feb 17)
Regents Program Review Reports (AHSS) 2018-2019 (Oct 31, Nov 1, Jan 31, Feb 14)
Regents Program Review Reports (Education) 2019-2020 (Apr 1, May 1)
Retirement, Limited Health Care Bridge Requests (Oct 1, Nov 15, Nov 27, Dec 13, Feb 14)
Sabbatical Leave Applications for 2020-2021 Academic year (Nov 27, Dec 13, Jan 3, Jan 16, Jan 22, Jan 24, Feb 7, Feb 12 )
Sabbatical Reports from 2018-2019 Academic Year and Spring 2019 (Oct 1, Oct 8, Oct 15)
Sabbatical Reports from Fall 2019 (Feb 3, Feb 10, Feb 17)
Special Adjunct Professor Update (Aug 1, Aug 30, Sep 6)
Spoken English Language GTA/GA/RA Competency Form (Tuesday of second week of each semester or session) (Aug 27, Jan 28, Jun 9)
Spoken English Language Faculty Competency Form (as hired)
Staff Development Funding Quarterly Applications (UPS and USS) (Sep 1, Nov 1, Feb 1, May 1)
Summer 2020 On-Campus Course Application Forms on Lotus Notes (Dec 9)
Summer Research/Creative Activity Project Funds Applications for Summer 2020 (Feb 15, Mar 10, Mar 18, Mar 20, Apr 1)
Summer Research/Creative Activity Project Reports from Summer 2019  (Sep 12, Sep 19, Oct 3)
Tenure (fifth & sixth - refer to detailed timeline and MOA) (Aug 23, Aug 26, Sep 11, Oct 1, Oct 23, Nov 14, Nov 19, Jan 30, Feb 21)
Tenure (third & fourth - refer to detailed timeline and MOA) (Aug 23, Aug 26, Sep 11, Oct 1, Oct 30, Nov 20)
Tenure (first & second - refer to detailed timeline and MOA) (Nov 15, Nov 18, Dec 10, Jan 30, Feb 20)
Terminal Degree Tuition Assistance 2020-2021 (Sep 30, Mar 2, Mar 16, Apr 1, Apr 15, May 1)

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