FHSU Alnwick

The FHSU Alnwick faculty-led short-term summer program is open to faculty leaders with all levels of experience and from all disciplines employed by Fort Hays State University. 

About 15 months prior to the program start date (March 1), Global Affairs will announce an opportunity for interested new faculty leaders. Those interested will then begin the preapproval process and submit a program proposal application.

Alnwick Faculty Leader Information and Proposal Preapproval Form

The FHSU Alnwick Program Proposal Application will be open from April 1 through July 1 on Tiger Travel.  

FHSU Alnwick Program Proposal Application on Tiger Travel

Program Proposal Selection Process and Predeparture Timeline:

Responsibilities of the Faculty Leader

The faculty leader will be responsible for the following:

• Design and teach an associated course to align with the 2-week travel component to Alnwick Castle.
• Serve as the point of contact and administrator on Tiger Travel for your course applications.
• Review and accept all student applications on the Tiger Travel platform.
• Monitor submission of all pre-departure forms on the Tiger Travel platform.
• Attend all orientation sessions hosted by FHSU Global Affairs.
• Review all health and wellness needs of each student traveler and take special consideration of students with accommodation or health or wellness needs.
• Oversee risk management for students before departure and while on program.
• Travel with the group to and from rgw United Kingdom.
• Serve as a supervisor and mentor for student travelers during travel and while on program.
• Oversee the collection of deposits and final payments from students with department administrative assistance.

Department Responsibilities

The hosting department will be responsible for the following:

• Add the associated course to Workday and advise students through the registration process
• Provide financial support for lodging, meals, and travel expenses as determined by the department
• Assist with marketing and recruitment of students
• Collect down payment and final payment from students registered in the Alnwick Program
• Send final payment for students and faculty to the FHSU Global Affairs Office
• Track payments and forms submissions with the FHSU Alnwick collaborative tracking form
• Support the faculty leader during pre-departure planning

FHSU Alnwick Faculty Leader Budget (coming soon)

Faculty leaders will work with their department and college to request support for any expenses associated with the FHSU Alnwick program.

Faculty Leader Baseline Package Cost

Faculty leaders will pay the FHSU Global Affairs Office for the baseline program fees.

Department payments will be administered by the department’s administrative assistants who will pay the designated cost center through Workday. Any portion of the program cost not covered by the department or college will be the responsibility of the faculty leader.  

Faculty-Led Customized Extension

The costs associated with the customized extension and all additional expenses are the responsibility of the faculty leader and/or department and are not included in the baseline package cost paid to FHSU Global Affairs.

DEADLINES:

Collection of Funds For Student Travelers

FHSU departments will collect all deposits and final payments from student travelers who have applied for the Alnwick Program offered by each department. Departments and administrative assistants will follow all processes and procedures as outlined in the FHSU Alnwick Payment Process & Guidelines.

Administrative assistants will track all payments and form submissions on the FHSU Alnwick collaborative tracking form provided by the FHSU Global Affairs Office. 

The faculty leader and hosting department will design an associated course to align with the 2-week travel component to Alnwick Castle. Each department will add the associated course to Workday. The faculty leader and department will assist students with course registration as needed. Students will register and pay tuition for the course through Workday.

The faculty leader will submit a Program Proposal Application which includes the course syllabus and customized extension details on Tiger Travel by July 1. 

Faculty leaders will stay onsite at Alnwick Castle for the 1-week portion of the program in private bedrooms offering a queen-sized bed and ensuite bathroom. Common areas and classroom space are also available. All travelers will stay at the YHA Hostel while in York.

All meals are open and will be paid out-of-pocket. A public cafeteria and food trucks are available onsite during the week for snacks and lunches. Alnwick village offers many restaurant options and a grocery store.

Information about all transportation needs will be shared at the All-Traveler Orientation.

In-Country Transportation

Transportation during the program could be one of the following:

1. Private coach (airport pickup and transfer to York)
2. National Rail system
3. Public bus
4. Rideshare service